DRAFT AGENDA
A M E N D E D
 
REGULAR COUNCIL MEETING
TUESDAY

SEPTEMBER 18, 2018
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
4:30 P.M. AND 6:00 P.M.

 
4:30 P.M. MEETING
 
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
             
1.
CALL TO ORDER

 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2. ROLL CALL

NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.

 
MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA
 
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4. APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
 
5. PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
 
6. APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Sustainability Commission.
 
  STAFF RECOMMENDED ACTION:
 
Make two appointments for terms expiring October 2021.
 
7. CONSENT ITEMS
 
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Sole Source Purchase:   From Thatcher Company of Arizona, Inc. of T-Floc B-41 Coagulant Chemical for use at the Lake Mary Water Treatment Plant.
 
  STAFF RECOMMENDED ACTION:
 
  1. Approve a two (2) year contract with Thatcher Company of Arizona, Inc. in an amount not to exceed the FY2019 budget of $233,200 for the purchase of proprietary T-Floc B-41 Coagulant at a unit price of $0.398 per pound with annual purchasing estimates of $125,000 per year; and
  2. Authorize the City Manager to execute the necessary documents.
 
8. ROUTINE ITEMS
 
A.   Consideration and Approval of Grant Application: U.S. Department of Justice, 2018  Edward Byrne Memorial Justice Assistance Grant in the amount of $21,353.00.
 
  STAFF RECOMMENDED ACTION:
 
Approve the submission of a Grant Application and authorize acceptance upon award for the U.S. Department of Justice, 2018 Edward Byrne Memorial Justice Assistance Grant (JAG) for the amount of $21,353.00; grant funding will be used to pay for Flagstaff Police officer overtime and for the Coconino County Sheriff's Office to purchase three (3) satellite phones with prepaid service for the Search and Rescue Division.
 
             
B.   Consideration and Approval the Intergovernmental Agreement (IGA): with Coconino County Sheriff's Office for the 2018 Edward Byrne Memorial Justice Assistance grant in the amount of $6,406.00.
 
  STAFF RECOMMENDED ACTION:
 
Approve the Intergovernmental Agreement (IGA) with Coconino County Sheriff's Office for the 2018 Edward Byrne Memorial Justice Assistance Grant in the amount of $6,406.00 for the County to utilize for the purpose of Law Enforcement Programs.  The funds will be used to purchase three (3) satellite phones for officer use in the Search and Rescue Division.
 
C.   Consideration and Adoption of Ordinance No. 2018-34:  An ordinance amending the Flagstaff City Code Sections 7-02-001-0001 Division Created, and 7-02-001-0024 Public Reclaimed Water Pipeline Extension and Conversion Policy for Reusers. (An Ordinance retracting the authority to execute certain reclaimed water agreements back to City Council)

ATTACHED ORDINANCE UPDATED
 
  STAFF RECOMMENDED ACTION:
 
1) Read Ordinance No. 2018-34 by title only for the final time
2) City Clerk reads Ordinance No. 2018-34 by title only (if approved above)
3) Adopt Ordinance No. 2018-34
 
D.   Consideration and Possible Adoption of Ordinance No. 2018-33:  An Ordinance of the Flagstaff City Council amending the Flagstaff City Code, Title 2, Boards and Commissions, Chapter 2-18, Commission on Disability Awareness, to update the commission name and nomenclature; providing for repeal of conflicting ordinances, severability, and establishing an effective date.
 
  STAFF RECOMMENDED ACTION:
 
1) Read Ordinance No. 2018-33 by title only for the final time
2) City Clerk reads Ordinance No. 2018-33 by title only (if approved above)
3) Adopt Ordinance No. 2018-33
 
E.   Consideration and Adoption of Resolution No. 2018-46:  A resolution approving an Intergovernmental Agreement between the City of Flagstaff and Summit Fire and Medical District for shared management and administrative services.
 
  STAFF RECOMMENDED ACTION:
 
Approve an IGA with Summit Fire & Medical District for shared management and administrative services.
 
             
F.   Consideration and Adoption of Ordinance No. 2018-30:  An ordinance to approve the abolition of the Community Enrichment Division and consolidation of Information Technology and Management Services Divisions. 
 
  STAFF RECOMMENDED ACTION:
 
1) Read Ordinance No. 2018-30 by title only for the final time
2) City Clerk reads Ordinance No. 2018-30 by title only (if approved above)
3) Adopt Ordinance No. 2018-30
 
RECESS
 
6:00 P.M.


RECONVENE
 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
9. ROLL CALL

NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.

 
MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA
 
10. PLEDGE OF ALLEGIANCE
 
11. PUBLIC PARTICIPATION
 
12. CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
 
13. REGULAR AGENDA
 
A.   Consideration and Approval of Resolution No. 2018-39:  A resolution of the City Council of the City of Flagstaff, Arizona authorizing the execution of a Pre-Annexation Agreement between the Taylor and the City of Flagstaff related to the future annexation of approximately 1.96 acres of real property generally located at 1890 N. Venus Drive  (requiring future annexation as a condition for connection to City sewer system)
 
  STAFF RECOMMENDED ACTION:
  1) Read Resolution No. 2018-39 by title only
2) City Clerk reads Resolution No. 2018-39 by title only (if approved above)
3) Adopt Resolution No. 2018-39
 
B. Consideration and Adoption of Resolution No. 2018-41: A resolution approving the Intergovernmental Agreement between the City of Flagstaff and Arizona Board of Regents on behalf of Northern Arizona University to establish an internship process.
 
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2018-41 by title only
2) City Clerk reads Resolution No. 2018-41 by title only (if approved above)
3) Adopt Resolution No. 2018-41

DETAILED INFORMATION WILL BE PROVIDED WITH THE FINAL AGENDA
 
C.   Consideration and Adoption of Resolution No. 2018-45:  A resolution declaring Indigenous Peoples Day to be held (Need resolution as submitted by ICF and revised as needed by City of Flagstaff).
 
  STAFF RECOMMENDED ACTION:
 
1) Read Resolution No. 2018-45 by title only
2) City Clerk reads Resolution No. 2018-45 by title only (if approved above)
3) Adopt Resolution No. 2018-45
 
14. DISCUSSION ITEMS
 
A. Update on Public Education Process for Transportation and Housing.
 
B.   Discussion: Parking ratios in Transect zones.
 
15.
COUNCIL LIAISON REPORTS
 
16. FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to place on a future agenda a discussion about snowmaking and other water uses.
 
B.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to place on a future agenda a discussion about sending a letter to APS asking for the utility to refrain from influencing electoral politics.
 
17. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
18. ADJOURNMENT
 
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2018.



__________________________________________
Stacy Saltzburg, MMC, City Clerk