DRAFT AGENDA
A M E N D E D
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Appointment of Alternate Council Representative to the FMPO Board | |||||||
7. | LIQUOR LICENSES PUBLIC HEARINGS | |||||||
A. | Consideration and Action on Liquor License Application: Jeffrey Miller, "Over Easy", 2500 S. Woodlands Village Blvd, Suite 28, Series 12 (restaurant), New License. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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B. | Consideration and Action on Liquor License Application: Danny Thomas, "Hot Wok", 1451 S. Milton Rd., Series 12 (restaurant), New License. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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8. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
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A. | Consideration and Approval of Cooperative Contract: Approve the Cooperative Purchase Contract with InfoSend, Inc. for Data Processing, Printing and Mailing Services. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
1) Approve the Cooperative Purchase Contract with InfoSend, Inc. through the Town of Prescott Valley Service Agreement at the established contractual pricing identified in Bid No. INF20170303 and attachments; and
2) Authorize the City Manager to execute the necessary documents. |
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B. | Consideration and Approval of Contract: Hydrogeological Services Contract with ATC Group Services, LLC, to oversee a water supply well drilling project | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Staff recommends Council approves the contract with ATC Group Services, LLC (ATC), formerly known as HydroSystems, for a time-and-materials not-to-exceed total of $408,795. Approval of this contract will authorize the City Manager to execute the necessary documents and will authorize the City to work with ATC to refine the next water supply well location, develop a conceptual well design and specifications, assist the City with developing well drilling specifications, selecting a well driller, and work on behalf of the City to oversee the well drilling and construction phase of the project. | ||||||||
C. | Consideration and Approval of Contract: On-Call Consulting Services for Building Permit Plan Review and Building Inspection Services | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
1) Approve the On-Call Consulting Contracts with Bureau Veritas North America, Inc. and Shums Coda Associates, Inc. for building permit plan review on-call services;
2) Approve the On-Call Consulting Contracts with Bureau Veritas North America, Inc. and Shums Coda Associates, Inc. for building inspection on-call services; and 3) Authorize the City Manager to execute the necessary documents. |
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D. | Consideration and Approval of Contract: Purchase of five (5) vehicles from Courtesy Chevrolet for the total amount of $139,690.24. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
1) Approve the purchase of (1) one Traverse LS, (2) two Colorado WT midsize pickups, and (2) two Equinox LS compact SUVs from Courtesy Chevrolet; and
2) Authorize the City Manager to execute the necessary documents. |
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E. | Consideration and Approval of Cooperative Purchasing Contract: With Pro Petroleum, Inc. for the purchase of bulk fuel under a Cooperative Purchasing Contract with Coconino County. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
1) Approve the Cooperative Purchasing Contract for the purchase of bulk fuel from Pro Petroleum, Inc. at a cost identified in the Bulk Fuel Pricing section of the Independent Contractor Agreement with Coconino County; and
2) Authorize the City Manager to execute the necessary documents. |
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F. | Consideration and Approval of Cooperative Contract: Approve the purchase of a new 2018 Caterpillar 430F2 Bhl IT Tier 4 Backhoe through a cooperative purchase contract with the National Intergovernmental Purchasing Alliance (National IPA). | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Approve the purchase of the 2018 New Caterpillar 430F2 Backhoe from Empire Machinery and Caterpillar, Inc. through a Tuscon, Arizona Bid Pricing Agreement, No.161534, under the National IPA for $151,089.95 plus applicable sales tax, and authorize the City Manager to execute the necessary documents. | ||||||||
9. | ROUTINE ITEMS | |||||||
A. | Consideration of Appointments: Magistrate for the Flagstaff Municipal Court. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Approve the appointment of the Division III Magistrate.
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B. | Consideration and Adoption of Resolution No. 2018-34: A resolution of the Flagstaff City Council adopting Notice of Intent to increase Stormwater rates or rate components, fees or service charges and establishing a date for a public hearing on the proposed changes for November 20, 2018 | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
1) Read Resolution No. 2018-44 by title only
2) City Clerk reads Resolution No. 2018-44 by title only (if approved above) 3) Adopt Resolution No.2018-44 |
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C. | Consideration and Approval of Cooperative Contract: 2019-4 Cooperative Purchase Contract with Baker & Taylor, Inc. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
1) Approve the cooperative purchase contract for the purchase of library materials and services from Baker & Taylor, Inc. through a City of Mesa's agreement; and
2) Authorize the City Manager to execute the necessary documents. |
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D. | Consideration and Potential Adoption of Ordinance No. 2018-28: A potential ordinance of the Flagstaff City Council amending section 1-07-001-0005, Salaries, of the Flagstaff City Code and establishing an effective date. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
At the September 4, 2018 Council Meeting:
1) Read Ordinance No. 2018-28 by title only for the final time 2) City Clerk reads Ordinance No. 2018-28 by title only (if approved above) 3) Adopt Ordinance No. 2018-28 |
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E. | Consideration and Adoption of Ordinance No. 2018-31: An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System, by amending the Employee Handbook of Regulations and Ordinance 2018-19 Fingerprint Background Checks; providing for penalties, repeal of conflicting ordinances; severability; and establishing an effective date. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
At the September 4, 2018 Council Meeting:
1) Read Ordinance No. 2018-31 by title only for the final time 2) City Clerk reads Ordinance No. 2018-31 by title only (if approved above) 3) Adopt Ordinance No. 2018-31 |
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RECESS
6:00 P.M.
RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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10. | ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
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11. | PLEDGE OF ALLEGIANCE | |||||||
12. | PUBLIC PARTICIPATION | |||||||
13. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA | |||||||
14. | REGULAR AGENDA | |||||||
A. | Consideration and Adoption of Ordinance No. 2018-30: An ordinance to approve the abolition of the Community Enrichment Division and consolidation of Information Technology and Management Services Divisions. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
At the September 4, 2018 Council Meeting:
1) Read Ordinance No. 2018-30 by title only for the first time 2) City Clerk reads Ordinance No. 2018-30 by title only (if approved above) At the September 18, 2018 Council Meeting: 3) Read Ordinance No. 2018-30 by title only for the final time 4) City Clerk reads Ordinance No. 2018-30 by title only (if approved above) 5) Adopt Ordinance No. 2018-30 |
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B. | Consideration and Possible Adoption of Ordinance No. 2018-33: An Ordinance of the Flagstaff City Council amending the Flagstaff City Code, Title 2, Boards and Commissions, Chapter 2-18, Commission on Disability Awareness, to update the commission name and nomenclature; providing for repeal of conflicting ordinances, severability, and establishing an effective date. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
At the September 4, 2018 Council Meeting:
1) Read Ordinance No. 2018-33 by title only for the first time 2) City Clerk reads Ordinance No. 2018-33 by title only (if approved above) At the September 18, 2018 Council Meeting: 3) Read Ordinance No. 2018-33 by title only for the final time 4) City Clerk reads Ordinance No. 2018-33 by title only (if approved above) 5) Adopt Ordinance No. 2018-33 |
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C. | Consideration and Adoption of Ordinance/Resolution No. 2018-34: An ordinance amending the Flagstaff City Code Sections 7-02-001-0001 Division Created, and 7-02-001-0024 Public Reclaimed Water Pipeline Extension and Conversion Policy for Reusers. (An Ordinance retracting the authority to execute certain reclaimed water agreements back to City Council) | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
At the September 4 Council Meeting:
1) Read Ordinance No. 2018-34 by title only for the first time 2) City Clerk reads Ordinance No. 2018-34 by title only (if approved above) At the September 18 Council Meeting: 3) Read Ordinance No. 2018-34 by title only for the final time 4) City Clerk reads Ordinance No. 2018-34 by title only (if approved above) 5) Adopt Ordinance No. 2018-34 |
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15. | DISCUSSION ITEMS | |||||||
A. | Flagstaff Open Space, Parks, and Recreation Update | |||||||
B. | Wildlife Feeding Ordinance | |||||||
16. | COUNCIL LIAISON REPORTS
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17. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Odegaard to place on a future agenda a discussion about City employee compensation by looking at the budget just passed for FY2019 to see if there are excess revenues to offer a one-time compensation benefit for City employees. | |||||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to place on a future agenda a discussion about if there are excess revenues in the budget; consider adding a position to the Planning Section. | |||||||
18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||||
19. | ADJOURNMENT | |||||||
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