Printed Agenda

DRAFT AGENDA

REGULAR COUNCIL MEETING
TUESDAY
JUNE 19, 2018

COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
4:30 P.M. AND 6:00 P.M.

4:30 P.M. MEETING

Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.

CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

ROLL CALL

NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.

MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA

PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

PROCLAMATIONS AND RECOGNITIONS

LIQUOR LICENSES PUBLIC HEARINGS

Consideration and Action on Liquor License Application: Jeffrey Miller, "Bandera Craft Tacos & Margaritas", 11 E. Aspen Ave., Series 12 (restaurant), New License.

STAFF RECOMMENDED ACTION:

Open the public hearing.
Receive citizen input.
Close the public hearing.

The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.

CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.

Consideration and Approval of Contract: Annual Computer Software Maintenance Agreements.

STAFF RECOMMENDED ACTION:

Approve payment of annual software maintenance costs in a budgeted amount not to exceed $662,547.46, plus any applicable taxes pursuant to contracts with:

• Microsoft Enterprise Agreement (Arizona State Procurement Contract No.ADSP017-149774; new City Contract No. TER-2018-004-AG1), $195,065.82, and approve the new contract;

• SirsiDynix (Library) (New City Contract No. TER-2018-006-AG1; standard terms and conditions other than pricing per established City Contract No. A2000-1023.1 as amended 10/23/2000), $87,607.58;

• Hexagon (Formerly Intergraph Corp.) (Public Safety), approve a one year contract in an amount of $232,797.80 plus any applicable taxes (City Contract No. TER-2018-005-AG1);

• Harris Computer Corporation (City Contract No. TER-2018-001-AG1; old City Contract No. A2012-0619), $147,076.26.

Consideration and Approval of Purchase: Five (5) 2018 Ford Police Interceptor Utility Vehicles in the amount of $151,015.24 from PFVT Motors, LLC (Peoria Ford).

STAFF RECOMMENDED ACTION:

Approve the purchase of five (5) 2018 Ford Police Interceptor Utility Vehicles at a total price of $151,015.24 (includes all applicable taxes and fees) from Peoria Ford.

Consideration and Approval of Contract: Approve the purchase of utility water meters from Core & Main, LP in an amount not to exceed the FY19 budgeted amount for the utility water meter replacement program.

STAFF RECOMMENDED ACTION:

Approve the purchase of utility water meters from Core & Main, LP per the attached list of items and associated pricing in an amount not to exceed the FY19 budgeted amount for the utility water meter replacement program; and
Authorize the City Manager to execute the necessary documents.

ROUTINE ITEMS

Consideration and Adoption of Resolution No. 2018-27: A resolution of the City Council of the City of Flagstaff, Arizona declaring that certain document known as "the 2018 Business License Regulations" as a public record; and Ordinance No. 2018-22, an ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Title 3, Business Regulations, Chapters 3-01, 3-03, 3-05, and 3-0810, by updating business licensing regulations to obtain a more complete picture of the Flagstaff business community, simplify licensing procedures, and update licensing fees; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date. (Business license updates)

STAFF RECOMMENDED ACTION:

1) Adopt Resolution No. 2018-27
2) Read Ordinance No. 2018-22 by title only for the final time
3) City Clerk reads Ordinance No. 2018-22 by title only (if approved above)
4) Adopt Ordinance No. 2018-22

Consideration and Approval of Contract: Third Amendment to Commercial Lease by and between the City of Flagstaff and the Southside Community Association Inc., an Arizona non-profit corporation.

STAFF RECOMMENDED ACTION:

Approve the Third Amendment to Commercial Lease by and between the City of Flagstaff (Lessor) and the Southside Community Association Inc., an Arizona non-profit corporation (Lessee) for the use of the Murdoch Building at 203 E. Brannen Avenue, City of Flagstaff, Arizona.

Consideration and Adoption of Ordinance No. 2018-21: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 10, the City of Flagstaff Zoning Code, Chapter 10-20, Administration, Procedures, and Enforcement, Division 10-20.30, Common Procedures, Section 10-20.30.100, Final Decisions and Division 10-20.80, Procedures for Appeals, Section 10-20.80.030, Appeals of Permits and Other Approvals, providing for repeal of conflicting ordinances, severability, and establishing an effective date.

STAFF RECOMMENDED ACTION:

At the June 19, 2018 Council Meeting:
1) Read Ordinance No. 2018-21 by title only for the final time
2) City Clerk reads Ordinance No. 2018-21 by title only (if approved above)
3) Adopt Ordinance No. 2018-21

Consideration and Possible Adoption of Ordinance No. 2018-24: An ordinance of the Flagstaff City Council, authorizing the City Manager or his or her designees to acquire improved real property located at 2323 N. Walgreens Street and establishing an effective date; and approval of a Purchase Contract with Hilton Harris Real Estate as broker for the seller of the improved real property at 2323 N. Walgreens Street and subject to the contingencies described in the contract.

STAFF RECOMMENDED ACTION:

At the June 19, 2018 Council Meeting:
1) Read Ordinance No. 2018-24 by title only for the first time
2) City Clerk reads Ordinance No. 2018-24 by title only (if approved above)
At the July 3, 2018 Council Meeting:
3) Read Ordinance No. 2018-24 by title only for the final time
4) City Clerk reads Ordinance No. 2018-24 by title only (if approved above)
5) Adopt Ordinance No. 2018-24
6) Approve Purchase Contract

Consideration and Approval of Cooperative Contract: Approve the purchase of Sewer and Manhole Video Inspection Equipment and a Vehicle through a cooperative purchase contract with Envirosight, LLC in the amount of $299,614.80.

STAFF RECOMMENDED ACTION:

Approve the purchase of Sewer and Manhole Video Inspection Equipment and a Vehicle from Envirosight, LLC through the Sourcewell (formerly known as the National Joint Powers Alliance) cooperative purchase Contract No. 022014-EVS for $299,614.80, plus applicable tax; and
Authorize the City Manager to execute the necessary documents.

Consideration of Appointments: Magistrates On-Call for the Flagstaff Municipal Court.

STAFF RECOMMENDED ACTION:

Approve the appointments of Honorable Charles Adornetto, Honorable Christine Brown, Honorable Charles Davies, Honorable John Lamb, Honorable Gerald McCafferty, Honorable Susan Slasor, and Honorable James Speed as Magistrate On-Call.

RECESS

6:00 P.M.

RECONVENE

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

10.

ROLL CALL

NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.

MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA

11.

PLEDGE OF ALLEGIANCE

12.

PUBLIC PARTICIPATION

13.

CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA

14.

PUBLIC HEARING ITEMS

Public Hearing: "Truth in Taxation", FY 2018-2019 Budget and Property Tax Levy (combined).

STAFF RECOMMENDED ACTION:

1) Open the public hearing
2) Receive citizen input
3) Close the public hearing
4) Convene Special Meeting

15.

SPECIAL MEETING

Consideration and Adoption of Resolution No. 2018-31: A resolution of the Council of the City of Flagstaff, Arizona, adopting the Budget for Fiscal Year 2018-19.

STAFF RECOMMENDED ACTION:

1) Read Resolution No. 2018-31 by title only
2) City Clerk reads Resolution No. 2018-31 by title only (if approved above)
3) Adopt Resolution No. 2018-31
4) Adjourn Special Meeting and reconvene Regular Meeting


16.		REGULAR AGENDA

	A.	Approve a Primary Property Tax Levy of $6,707,510 in FY 2018-2019 (a 7.4% increase in levy from FY 2017-2018 plus amounts attributable to new construction) by roll call vote. AND Consideration and Adoption of Ordinance No. 2018-23: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2019. (Primary and secondary property tax levies for FY 2018-2019)

		STAFF RECOMMENDED ACTION:
		1. ROLL CALL VOTE: Approve the proposed increase in the primary property taxes by roll call vote as required by "Truth in Taxation" legislation. 2. ORDINANCE: At the June 19, 2018 Council Meeting: 1) Read Ordinance No. 2018-23 by title only for the first time 2) City Clerk reads Ordinance No. 2018-23 by title only (if approved above) At the July 3, 2018 Council Meeting: 3) Read Ordinance No. 2018-23 by title only for the final time 4) City Clerk reads Ordinance No. 2018-23 by title only (if approved above) 5) Adopt Ordinance No. 2018-23

	B.	Consideration and Adoption of Resolution No. 2018-32: A resolution of the Flagstaff City Council calling a General Election of the City of Flagstaff for November 6, 2018; calling a special election to be held on November 6, 2018, in conjunction with the City's general election, to submit questions to the registered voters of Flagstaff regarding an initiative amending Chapter 15-01, Minimum Wage, of the Flagstaff City Code (Sustainable Wages Act); (2) continuation of the levy of three existing transaction privilege/sales taxes expiring in 2020 as a single tax rate of 0.426% for roadway, pedestrian, bicycle and safety improvements; (3) the levy of a transaction privilege/sales tax at a rate of 0.23% for the Lone Tree Railroad Overpass from Butler Avenue to Route 66; and (4) the levy of a transaction privilege/sales tax at a rate of 0.15% for increasing transit services.

		STAFF RECOMMENDED ACTION:
		1) Read Resolution No. 2018-32 by title only 2) City Clerk reads Resolution No. 2018-32 by title only (if approved above) 3) Adopt Resolution No. 2018-32

	C.	Consideration and Adoption of Ordinance No. 2018-25: An ordinance of the Flagstaff City Council, amending Section 1-07-001-0005, Salaries, of the Flagstaff City Code, and establishing an effective date.

	D.	Consideration of Appointments: City Council Representative and Alternate to the NAIPTA Executive Board.

		STAFF RECOMMENDED ACTION:
		Appoint Vice Mayor Whelan as a City Council Representative, and Councilmember Jim McCarthy as an Alternate, on the NAIPTA Executive Board.

17.		DISCUSSION ITEMS

	A.	City Policies and Procedures for Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ).

18.		COUNCIL LIAISON REPORTS

19.		FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting.

20.		INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS

21.		ADJOURNMENT

CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on __________, at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this _____ day of _________________, 2018.

____________________________________

Elizabeth A. Burke, MMC, City Clerk