Printed Agenda

1.

CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

2.

ROLL CALL

NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.

MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA

3.

PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

4.

APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

5.

PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

6.

PROCLAMATIONS AND RECOGNITIONS

7.

APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).

8.

LIQUOR LICENSES PUBLIC HEARINGS

9.

CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.

A.

Consideration and Approval of Municipal Services Accounts, Miscellaneous Account Receivable, and Insufficient Funds Write-offs: Delinquency and Uncollectible Accounts for FY 2018

STAFF RECOMMENDED ACTION:

Approve the write off of delinquent and uncollectible Municipal Services accounts (water/solid waste utility services), Miscellaneous Account Receivables (variety of fees, lease revenue, retiree insurance), and Insufficient Funds (returned checks) in the amount of $156,817.65.

B.

Consideration and Approval of Street Closure(s): 9th Annual Hopi Arts and Cultural Festival.

STAFF RECOMMENDED ACTION:

Approve the street closure at Aspen Avenue between Leroux Street and San Francisco on Saturday, September 29 at 5:00 AM to Sunday, September 30 at 7:30 PM.

10.

ROUTINE ITEMS

A.

Consideration and Approval of Contract: Approve the Construction Contract with Eagle Mountain Construction Co. in the amount of $933,300.00 for the Road Repair and Street Safety Program Bundle #3 Mountain/Mesa project.

STAFF RECOMMENDED ACTION:

Approve the Construction Contract with Eagle Mountain Construction Co. in the amount of $933,300.00, which includes a $70,000.00 Contract Allowance and a Contract Timeframe of 120 calendar days; and
Approve Change Order Authority to the City Manager in the amount of $86,330.00 (10% of the Contract Price, less the Contract Allowance); and
Authorize the City Manager to execute the necessary documents.

B.

Consideration and Adoption of Ordinance No. 2018-19: An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System, by amending the Employee Handbook of Regulations relating to Fingerprint Background Checks; providing for penalties, repeal of conflicting ordinances; severability; and establishing an effective date.

STAFF RECOMMENDED ACTION:

At the June 5, 2018 Council Meeting:
3) Read Ordinance No. 2018-19 by title only for the final time
4) City Clerk reads Ordinance No. 2018-19 by title only (if approved above)
5) Adopt Ordinance No. 2018-19

C.

Consideration and Approval of Contract: Temporary Emergency Stand-by Power for Water Services - Water Production Operations

STAFF RECOMMENDED ACTION:

Approve a service agreement with Empire CAT for an initial three month rental of two 800KW generators and one 350KW generator for $57,400.75 plus applicable tax, through the National Joint Powers Alliance (NJPA) Contract #120617-CAT.

RECESS

6:00 P.M.

RECONVENE

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

11.

ROLL CALL

NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.

MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA

12.

PLEDGE OF ALLEGIANCE

13.

PUBLIC PARTICIPATION

14.

CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA

15.

PUBLIC HEARING ITEMS

A.

Public Hearing, Consideration and Adoption of Ordinance No. 2018-21: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 10, the City of Flagstaff Zoning Code, Chapter 10-20, Administration, Procedures, and Enforcement, Division 10-20.30, Common Procedures, Section 10-20.30.100, Final Decisions and Division 10-20.80, Procedures for Appeals, Section 10-20.80.030, Appeals of Permits and Other Approvals, providing for repeal of conflicting ordinances, severability, and establishing an effective date.

STAFF RECOMMENDED ACTION:

At the June 5, 2018 Council Meeting:
1) Hold Public Hearing
2) Read Ordinance No. 2018-21 by title only for the first time
3) City Clerk reads Ordinance No. 2018-21 by title only (if approved above)
At the June 19, 2018 Council Meeting:
4) Read Ordinance No. 2018-21 by title only for the final time
5) City Clerk reads Ordinance No. 2018-21 by title only (if approved above)
6) Adopt Ordinance No. 2018-21

16.

REGULAR AGENDA

A.

Consideration and Adoption of Resolution No. 2018-29: A resolution approving the Intergovernmental Agreement for Dispatch Services between the Pinewood Fire District and the City of Flagstaff.

STAFF RECOMMENDED ACTION:

1) Read Resolution No. 2018-29 by title only
2) City Clerk reads Resolution No. 2018-29 by title only (if approved above)
3) Adopt Resolution No. 2018-29

B.

Consideration and Adoption of Resolution No. 2018-30: A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for Fiscal Year 2018-2019; adopting a Tentative Budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of Budget and for fixing the tax levies. (Adopt Tentative Budget for City FY 18-19)

STAFF RECOMMENDED ACTION:

1) Read Resolution No. 2018-30 by title only
2) City Clerk reads Resolution No. 2018-30 by title only (if approved above)
3) Adopt Resolution No. 2018-30

C.

Consideration and Adoption of Resolution No. 2018-27: A resolution of the City Council of the City of Flagstaff, Arizona declaring that certain document known as "the 2018 Business License Regulations" as a public record; and Ordinance No. 2018-22, an ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Title 3, Business Regulations, Chapters 3-01, 3-03, 3-05, and 3-08, by updating business licensing regulations to obtain a more complete picture of the Flagstaff business community, simplify licensing procedures, and update licensing fees; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date. (Business license updates)

STAFF RECOMMENDED ACTION:

At the June 5, 2018, Council Meeting:
1) Read Ordinance No. 2018-22 by title only for the first time
2) City Clerk reads Ordinance No. 2018-22 by title only (if approved above)
3) Read Resolution No. 2018-27 by title only
4) City Clerk reads Resolution No. 2018-27 by title only (if approved above)

At the June 19, 2018, Council meeting:
5) Adopt Resolution No. 2018-27
6) Read Ordinance No. 2018-22 by title only for the final time
7) City Clerk reads Ordinance No. 2018-22 by title only (if approved above)
8) Adopt Ordinance No. 2018-22

17.

DISCUSSION ITEMS

A.

Discussion: Possible ordinance of the City Council of the City of Flagstaff adjusting the salaries of future City Council members by amending Section 1-07-001-0005, Salaries, of the Flagstaff City Code.

B.

Discussion: 2018 Election

18.

COUNCIL LIAISON REPORTS

19.

FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting.

20.

INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS

21.

ADJOURNMENT