DRAFT AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY
MAY 15, 2018
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
4:30 P.M. AND 6:00 P.M.

 
4:30 P.M. MEETING
 
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
             
1.
CALL TO ORDER

 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2. ROLL CALL

NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.

 
MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA
 
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4. APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
 
5. PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
 
6. PROCLAMATIONS AND RECOGNITIONS
 
7. LIQUOR LICENSES PUBLIC HEARINGS
 
A.   Consideration and Action on Liquor License Application:  Mark Russell, "Oregano's Pizza Bistro", 1061 S. Plaza Way, Suite C, Series 12 (restaurant), New License.
 
  STAFF RECOMMENDED ACTION:
 
Open the public hearing.
Receive citizen input.
Close the public hearing.

The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
 
8. ROUTINE ITEMS
 
A.   Consideration and Adoption of Resolution No. 2018-25: A resolution of the Flagstaff City Council approving Amendment No. 1 to Joint Project Agreement/Intergovernmental Agreement GRT-17-0006568-T between the State of Arizona and the City of Flagstaff acting on behalf of the Flagstaff Metropolitan Planning Organization (FMPO) regarding work project implementation. (Annual Update of FMPO IGA/JPA)
 
  STAFF RECOMMENDED ACTION:
 
1) Read Resolution No. 2018-25 by title only
2) City Clerk reads Resolution No. 2018-25 by title only (if approved above)
3) Adopt Resolution No. 2018-25

 

 
B.   Consideration and Approval of Resolution No. 2018-25:  A resolution of the City Council of the City of Flagstaff, Arizona authorizing the execution of the third amendment to the Development Agreement between VP 66 & Woody Mountain, LLC and the City of Flagstaff related to the development of approximately 197.58 acres of real property generally located at 3425 West Route 66 and establishing an effective date. (Third Amendment to the Timber Sky Development Agreement)
 
  STAFF RECOMMENDED ACTION:
  Staff recommends approval for this item. If Council decides to authorize execution of the proposed Third Amendment, it will need to take the following procedural steps.
 
1) Read Resolution No. 2918-25 by title only
2) City Clerk reads Resolution 2018-25 by title only (if approved above)
3) Adopt Resolution No. 2018-25
 
C.   Consideration and Approval of Contract:   Approve the construction contract with Central Arizona Civil Construction Company in the amount of $865,420.00 for the West Side Sewer Interceptor, Ph. 1 Improvements.
 
  STAFF RECOMMENDED ACTION:
 
1) Approve the construction contract with Central Arizona Civil Construction Company in the amount of $865,420.00 which includes a $72,300 contract allowance and a contracted timeframe of 110 calendar days;
2) Approve Change Order Authority to the City Manager in the amount of $79,312.00 (10% of the contract amount, less allowance);
3) Authorize the City Manager to execute the necessary documents.
 
D.   Consideration and Approval of Contract: Legends Entertainment District with the Convention and Visitors Bureau (CVB)
 
  STAFF RECOMMENDED ACTION:
 
Approve the two-year renewal of the Legends Entertainment District advertising contract with the Flagstaff CVB in the amount of $78,000 per year for FY '19 and FY '20.  This is the same amount as previously approved by City Council for FY '18 for the same downtown Phoenix billboard placement.
 
E.   Consideration and Approval of Funding: To install a Peace Pole on Heritage Square
 
  STAFF RECOMMENDED ACTION:
 
Approve the placement of the Peace Pole public art display in Heritage Square, to be funded by the City in the amount of $4,665 to pay for the fabrication of a Peace Pole to local sculptor Howie Hearn, and $1,200 for a bronze plaque to Franklin Bronze.
 
F.   Consideration and Adoption of Ordinance No. 2018-18:  An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System, by amending the Employee Handbook of Regulations relating to General Definitions, Employee Advisory Committee, Vacation Leave,  and On-Call and Call-Out Pay; providing for penalties, repeal of conflicting ordinances; severability; and establishing an effective date.
 
  STAFF RECOMMENDED ACTION:
 
1) Read Ordinance No. 2018-18 by title only for the final time
2) City Clerk reads Ordinance No. 2018-18 by title only (if approved above)
3) Adopt Ordinance No. 2018-18
 
G.   Consideration and Adoption of Ordinance No. 2018-19:  An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System, by amending the Employee Handbook of Regulations relating to Fingerprint Background Checks; providing for penalties, repeal of conflicting ordinances; severability; and establishing an effective date.  
 
  STAFF RECOMMENDED ACTION:
 
At the May 15, 2018 Council Meeting:
1) Read Ordinance No. 2018-19 by title only for the first time
2) City Clerk reads Ordinance No. 2018-19 by title only (if approved above)
At the June 5, 2018 Council Meeting:
3) Read Ordinance No. 2018-19 by title only for the final time
4) City Clerk reads Ordinance No. 2018-19 by title only (if approved above)
5) Adopt Ordinance No. 2018-19
 
H.   Consideration and Adoption of Resolution No. 2018-24:  A Resolution of the City Council of the City of Flagstaff, Arizona to request an increase amortization period for the Public Safety Personnel Retirement System for the Police retirement plan.  
 
  STAFF RECOMMENDED ACTION:
 
1) Read Resolution No. 2018-24 by title only
2) City Clerk reads Resolution No. 2018-24 by title only (if approved above)
3) Adopt Resolution No. 2018-24
 
RECESS
 
6:00 P.M.


RECONVENE
 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
9. ROLL CALL

NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA
 
10. PLEDGE OF ALLEGIANCE
 
11. PUBLIC PARTICIPATION
 
12. CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
 
13. REGULAR AGENDA
 
A.   Discussion/Direction on including bond financing for transportation tax projects for the November 2018 election.
 
14. DISCUSSION ITEMS
 
A.   Discussion: Posting Requirements for Liquor Licenses in Residential Zones
 
15.
COUNCIL LIAISON REPORTS
 
16. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
17. ADJOURNMENT
 
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on __________, at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this _____ day of _________________, 2018.
 
____________________________________
Elizabeth A. Burke, MMC, City Clerk