Printed Agenda

DRAFT AGENDA

REGULAR COUNCIL MEETING
TUESDAY
APRIL 3, 2018

COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
4:30 P.M. AND 6:00 P.M.

4:30 P.M. MEETING

Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.

CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

ROLL CALL

NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.

MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA

PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

PROCLAMATIONS AND RECOGNITIONS

Master Recycler Program Update and Recognition

STAFF RECOMMENDED ACTION:

Informational update and recognition.

APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).

Consideration of Appointments: Open Spaces Commission.

STAFF RECOMMENDED ACTION:

Make one appointment to a term expiring April 2021.

ROUTINE ITEMS

Consideration and Approval of Contract: Approve the construction contract with Eagle Mountain Construction Company in the amount of $229,113.00 for the Milton Sewer Rehabilitation, Phase 2.

STAFF RECOMMENDED ACTION:

Approve the construction contract with Eagle Mountain Construction Company in the amount of $229,113.00 which includes a $20,000.00 contract allowance and a contracted timeframe of 50 calendar days;
Approve Change Order Authority to the City Manager in the amount of $20,910 (10% of the contract amount, less allowance); and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: Approve the construction contract with Kinney Construction, LLC in the amount of $573,133.00 for the Fountaine Water and Sewer Improvement Project.

STAFF RECOMMENDED ACTION:

Approve the construction contract with Kinney Construction, LLC ("Contractor") in the amount of $573,133.00, which includes a contract allowance of $40,000.00, and a contract timeframe of 150 calendar days;
Approve Change Order Authority to the City Manager in the amount of $53,313.00 (10% of the contract amount, less allowance); and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Grant Applications and Acceptance upon Award: Arizona Governor's Office of Highway Safety (GOHS) Federal Fiscal Year 2019 for Fire Department Application grant funding for large set of battery operated extrication tools.

STAFF RECOMMENDED ACTION:

Approve the application (s) and acceptance of an award from the Arizona Governor's Office of Highway Safety (GOHS) for grant funds in the amount of three separate grant submittals to purchase heavy duty battery operated extrication equipment; 1) Heavy Duty Cutters - $10,355- 2) Heavy Duty Spreader - $12,535- 3) Heavy Duty Ram - $8,175

Consideration and Approval of Grant Application(s) and Acceptance upon Award:
Approval of Arizona Governor's Office of Highway Safety FY2019 Police Department Grant Application(s) for Law Enforcement Projects and Acceptance Upon Award of grant funding for: (1) DUI Abatement Council Proposal; (2) Driving Under the Influence Task Force; (3) Youth Alcohol Prevention and Interdiction Projects; and (4) the purchase of patrol radar units.

STAFF RECOMMENDED ACTION:

Approve the City of Flagstaff Police Department (FPD) grant application(s) and acceptance of an award from the Arizona Governor's Office of Highway Safety (GOHS) for grant funds in the amount of: (1) $30,000.00 for a DUI Abatement Council Proposal; (2) $56,550.00 for a Driving Under the Influence Task Force; (3) $55,200.00 for Youth Alcohol Prevention and Interdiction Task Force Projects; and (4) $23,025.00 for the purchase of 15 handheld patrol radar units and 5 vehicle mounted radar units.

Consideration and Adoption of Resolution No. 2018-18: Resolution of the City Council of the City of Flagstaff, Arizona, declaring, for the purposes of Section 1.150-2 of the Federal Treasury Regulations, official intent to be reimbursed in connection with certain capital expenditures relating to the Flagstaff Watershed Protection Project, Public Safety/City Operations Communication System, Water Projects and Wastewater Projects, and establishing an effective date.

STAFF RECOMMENDED ACTION:

1) Read Resolution No. 2018-18 by title only
2) City Clerk reads Resolution No. 2018-18 by title only (if approved above)
3) Adopt Resolution No. 2018-18

RECESS

6:00 P.M.

RECONVENE

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

ROLL CALL

NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.

MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA

10.

PUBLIC PARTICIPATION

11.

CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA

12.

PUBLIC HEARING ITEMS

13.

DISCUSSION ITEMS

Climate Action and Adaptation Plan Update

Discussion/Direction: Proposed Amendment to the City of Flagstaff's Procurement Code Manual, Article 30, Section (B)(2), "Suspension, Debarment."

Discussion/Direction: Staff Proposed Amendments to the City's Procurement Code Manual.

14.

COUNCIL LIAISON REPORTS

15.

FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting.

Future Agenda Item Request (F.A.I.R.): A Citizens' Petition requesting consideration of a Council resolution re the Coconino County Detention Center Policy.

Future Agenda Item Request (F.A.I.R.): A Citizens' Petition Requesting the City Council levy a capital projects tax of one-eighth of one cent per dollar over an estimated term of fifteen years or until the amount of $45,879,876 plus an estimated projects maintenance of $6,395,000 for a total of $52,274,876 is collected on all sales or uses within the City of Flagstaff that are subject to the Arizona State Transaction Privilege Tax and use the proceeds for acquisition and development of one or more of the recommended FOSPR projects.

16.

INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS

17.

ADJOURNMENT

CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on __________, at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this _____ day of _________________, 2018.

____________________________________

Elizabeth A. Burke, MMC, City Clerk