FINAL AGENDA
*A M E N D E D
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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| 1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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| 2. | ROLL CALL
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| 3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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| 4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
| A. | Consideration and Approval of Minutes: Joint Council Work Session with Planning and Zoning Commission of November 8, 2017; Work Session of January 9, 2018; Special Work Session of January 10, 2018; Special Meeting (Executive Session) of January 16, 2018; Regular Meeting of January 16, 2018; Special Work Session of January 23, 2018; and Special Meeting (Executive Session) of January 30, 2018. | ||||||||
| 5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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| 6. | PROCLAMATIONS AND RECOGNITIONS |
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| A. | Proclamation - February as Black History Month* | ||||||||
| B. | Proclamation stating February is Craft Beer Month and a Commendation from Governor Ducey recognizing Flagstaff, Arizona as a Leading Craft Beer City. (*CHANGED FROM ITEM 6-A TO 6-B) | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
1) Mayor Evans to read proclamation and commendation.
2) Mayor, Vice Mayor, Councilmembers and Flag 8 photo after proclamation and commendation. 3) Lori Pappas, Marketing and Media Relations Manager, will present our city-wide efforts to recognize and assist the Flag 8 brewery district. |
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| 7. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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| A. | Consideration and Approval of the Abandonment of Final Plat: Request to abandon the final plat for the Condominiums @721 San Francisco; site is .44-acre in size and is located at 721 N San Francisco Street in the Single-family Residential Neighborhood (R1N), zone. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
The Planning and Zoning Commission unanimously recommends approving the abandonment of the final plat, and authorizing the Mayor to sign the plat when notified by staff that all documents are ready for recording.
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| B. | Consideration and Approval of Final Plat: Request from Rick Natenberg, for the subdivision of Grand Summit Condominiums, approximately .70-acre (34,347 square feet) in the Single-family Residential Neighborhood (R1N) zone to be converted into 12 condominium units. Please see Page 1 of the Final Plat attachment for the Vicinity and Site Maps. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
Staff recommends that City Council approve the Final Plat and authorize the Mayor to sign both the Final Plat and City/Subdivider Agreement when notified by staff that the documents are ready for recordation.
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| 8. | ROUTINE ITEMS | ||||||||
| A. | Consideration and Adoption of Resolution No. 2018-07: A resolution of the Flagstaff City Council approving an Intergovernmental Agreement for Inmate Work. (IGA with the State of Arizona Department of Corrections, on behalf of Arizona State Prison Complex-Winslow) (*CHANGED FROM ITEM 8-D TO 8-A) | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2018-07 by title only
2) City Clerk reads Resolution No. 2018-07 by title only (if approved above) 3) Adopt Resolution No.2018-07 |
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| B. | Consideration and Approval of Amendment Two, Lease Agreement: Between the City of Flagstaff and Theatrikos, Inc. (Lease of City building for theater) | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
Approve Amendment Two to the Lease Agreement between City of Flagstaff and Theatrikos, Inc.
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| C. |
Consideration and Adoption of Ordinance No. 2018-07: An ordinance of the City Council of the City of Flagstaff, amending Title 8 of the Flagstaff City Code, Public Ways and Property, Chapter 8-09, Utility Poles and Wires, relating to wireless facilities in the right-of-way; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date; and Consideration and Adoption of Resolution No. 2018-01: A resolution of the City Council of the City of Flagstaff, Arizona, approving licensing, standard terms, and standard design requirements all relating to wireless facilities and poles in the right-of-way; and establishing an effective date. (*CHANGED FROM ITEM 8-A TO 8-C) |
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| STAFF RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2018-07 by title only for the final time
2) City Clerk reads Ordinance No. 2018-07 by title only (if approved above) 3) Adopt Ordinance No. 2018-07 4) Read Resolution No. 2018-01 by title only 5) City Clerk reads Resolution No. 2018-01 by title only (if approved above) 6) Adopt Resolution No. 2018-01 |
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| D. | Consideration and Approval of Contract: Rio de Flag Water Reclamation Plant, Ultraviolet Disinfection System Equipment Replacement Project. (*CHANGED FROM ITEM 8-C TO 8-D) | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
Approve the construction contract with Schofield Civil Construction, LLC (Schofield Civil Construction) for the purchase and installation of new Ultraviolet Disinfection Equipment at the Rio de Flag Water Reclamation Plant for a total contract amount not to exceed $1,247,000.00, with a 365 day contract period (Project); and authorize the City Manager to execute the necessary documents.
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| E. | Consideration and Approval: 2018 FAA Passenger Facility Charge (PFC) Application | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
Approve the 2018 FAA Passenger Facility Charge (PFC) application and authorize the City Manager to make non-substantive adjustments as necessary to address FAA requests.
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| F. | City Manager Awards. | ||||||||
RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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| 9. | ROLL CALL
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| 10. | PUBLIC PARTICIPATION | ||||||||
| 11. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA |
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| 12. | PUBLIC HEARING ITEMS PLEASE NOTE: The Public Hearing on the High Occupancy Housing Specific Plan scheduled for February 6, 2018, will be held on February 20, 2018. |
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| A. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2018-10: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff Zoning Map to rezone approximately 1.502 acres of real property generally located at 3051 W Shamrell Boulevard from the Research and Development (RD) zone to the Highway Commercial (HC) zone for the development of an Automotive Service Station with Convenience Store. (Swift Travel Center Direct to Ordinance Zoning Map Amendment) | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
At the February 6, 2018 Council Meeting:
1) Hold Public Hearing 2) Read Ordinance No. 2018-10 by title only for the first time 3) City Clerk reads Ordinance No. 2018-10 by title only (if approved above) At the February 20, 2018 Council Meeting: 4) Read Ordinance No. 2018-10 by title only for the final time 5) City Clerk reads Ordinance No. 2018-10 by title only (if approved above) 6) Adopt Ordinance No. 2018-10 |
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| 13. | REGULAR AGENDA | ||||||||
| A. | Discussion/Direction: Current Issues Before Arizona Legislature and Federal Issues. | ||||||||
| B. | Consideration and Possible Adoption of Ordinance No. 2018-09: An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code by amending Title 7, Health and Sanitation, Chapter 7-04-001-0006, Regulations, to add provisions regarding the submittal of a Materials Management Plan in conjunction with a Site Plan Application for New or Expanded Non-Residential or Multi-Family Developments; and establishing an effective date. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
At the February 6, 2018 Council Meeting:
1) Read Ordinance No. 2018-09 by title only for the first time 2) City Clerk reads Ordinance No. 2018-09 by title only (if approved above) At the February 20, 2018 Council Meeting: 3) Read Ordinance No. 2018-09 by title only for the final time 4) City Clerk reads Ordinance No. 2018-09 by title only (if approved above) 5) Adopt Ordinance No. 2018-09 |
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| C. | Consideration and Possible Adoption of Ordinance No. 2018-11: An ordinance of the Flagstaff City Council authorizing the acquisition of approximately 2.09 acres of Real Property at the Southwest corner of Locket Road and Fanning Avenue, Assessor parcel number 108-05-003B for Affordable Housing, providing for severability, delegation of authority, and establishing an effective date. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
At the February 6, 2018, Council Meeting:
1) Read Ordinance No. 2018-11 by title only for the first time 2) City Clerk reads Ordinance No. 2018-11 by title only (if approved above) At the February 20, 2018, Council Meeting: 3) Read Ordinance No. 2018-11 by title only for the final time 4) City Clerk reads Ordinance No. 2018-11 by title only (if approved above) 5) Adopt Ordinance No. 2018-11 |
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| D. | Consideration and Possible Adoption of Ordinance No. 2018-12: An ordinance of the City Council of the City of Flagstaff authorizing the abandonment of any right-of-way in the remnant property located along the east side of South Elden Street, directing the remnant property to be combined with the adjacent City Property located at 303 South Lone Tree Road, Assessor parcel number 104-19-117, and reserving an easement for continuation of utility uses; providing for repeal of conflicting ordinances, severability, and establishing an effective date. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
At the February 6, 2018, Council Meeting:
1) Read Ordinance No. 2018-12 by title only for the first time 2) City Clerk reads Ordinance No. 2018-12 by title only (if approved above) At the February 20, 2018, Council Meeting: 3) Read Ordinance No. 2012-12 by title only for the final time 4) City Clerk reads Ordinance No. 2018-12 by title only (if approved above) 5) Adopt Ordinance No. 2018-12 |
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| 14. | DISCUSSION ITEMS | ||||||||
| A. | Discussion: Review of Conditional Use Permit process and possibility of modifying the current process to have Planning and Zoning Commission make a recommendation to Council with the final decision being made by Council. | ||||||||
| 15. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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| A. | Future Agenda Item Request (F.A.I.R.): A request by Vice Mayor Whelan to place on a future agenda a discussion about current practices and review of past practices, focused on the assignment of contingencies, including owner contingency, contractor contingency, CMAR and review of process of change order allowance. | ||||||||
| 16. | COUNCIL LIAISON REPORTS | ||||||||
| 17. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | ||||||||
| 18. | ADJOURNMENT | ||||||||
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