FINAL AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY
JANUARY 16, 2018
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
4:30 P.M. AND 6:00 P.M.

 
4:30 P.M. MEETING
 
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
             
1.
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2. ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA
 
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4. APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
 
A.   Consideration and Approval of Minutes: City Council Work Session of October 31, 2017; Work Session of November 14, 2017; Work Session of November 28, 2017; Combined Special Meeting/Work Session/Budget Retreat of December 12, 2017; Budget Retreat of December 19, 2017; Regular Meeting of January 2, 2018; and Special Meeting (Executive Session) of January 9, 2018.
 
A.   Consideration and Approval of Minutes: Special Meeting (Executive Session) of December 19, 2017; and City Council Regular Meeting of December 19, 2017.
 
5. PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
6.

PROCLAMATIONS AND RECOGNITIONS

 
A. Proclamation: Human Trafficking Awareness and Prevention Month
 
7. ROUTINE ITEMS
 
A.   Consideration and approval of Agreement: Managed Services Agreement with CenturyLink for 9-1-1 Services.
 
  STAFF RECOMMENDED ACTION:
 
Approve the Century Link 9-1-1 Managed Services Agreement in the amount of $1,210,727.00 to be paid by the State of Arizona with 9-1-1 funds.
 
B.   Consideration and Adoption of Resolution No. 2018-03 and Resolution No. 2018-04:  A resolution of the Flagstaff City Council authorizing the City to formally join the Coconino County Free Library District; and a resolution of the Flagstaff City Council authorizing the City to re-enter into an Intergovernmental Agreement with the Library District and other Northern Arizona communities.
 
  STAFF RECOMMENDED ACTION:
 
1) Read Resolution No. 2018-03 by title only
2) City Clerk reads Resolution No. 2018-03 by title only (if approved above)
3) Adopt Resolution No. 2018-03
4) Read Resolution No. 2018-04 by title only
5) City Clerk reads Resolution No. 2018-04 by title only (if approved above)
6) Adopt Resolution No. 2018-04
 
C.   Consideration and Approval of Contract:  Construction Contract with Mountain High Excavating, LLC. in the amount of $117,707.00 for the Fourth Street Safety Improvements-Phase II project.
 
  STAFF RECOMMENDED ACTION:
 
1)Approve the construction contract with Mountain High Excavating, LLC. in the amount of $117,707.00, which includes a Contract Allowance of $8,500.00 and a contract time of 90 calendar days;
2) Approve Change Order Authority to the City Manager in the amount of $10,921.00 (10% of the contract amount, less allowances)
3) Authorize the City Manager to execute the necessary documents.
 
D.   Consideration and Approval of Contract:  Construction contract with Mountain High Excavating, LLC. in the amount of $64,656.00 for the Steves Boulevard/Route 66 FUTS Reconfiguration project.
 
  STAFF RECOMMENDED ACTION:
 
1) Approve the construction contract with Mountain High Excavating, LLC. in the amount of $64,656.00, which includes a Contract Allowance of $5,000.00 and a contract time of 90 calendar days;
2) Approve Change Order Authority to the City Manager in the amount of $5,966.00 (10% of the contract amount, less allowance)
3) Authorize the City Manager to execute the necessary documents.
 
E.   Consideration and Approval of Final Plat: Request from TLC PC Developers LLC, for the replat of Mountain Vista Condominiums at Pine Canyon Subdivision consisting of approximately 11.14 acres in the Single-family Residential (R1) zone and 60 residential condominium units.
 
  STAFF RECOMMENDED ACTION:
 
Staff recommends the City Council approve the final plat and authorize the Mayor to sign both the final plat and the City/Subdivider Agreement (attached) when notified by staff that all documents are ready for signature and recordation.
 
F. Presentation of City Manager Awards.
 
RECESS

6:00 P.M. MEETING

RECONVENE
 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
 
8. ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA
 
9. PUBLIC PARTICIPATION
 
10.

CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA

 
11. REGULAR AGENDA
 
A.   Consideration and Approval of Grant Agreement:   Acceptance of the 2017 COPS Hiring Program Grant Agreement with the U.S. Department of Justice, Office of Community Oriented Policing Services.
 
  STAFF RECOMMENDED ACTION:
 
Approve the Grant Agreement with the U.S. Department of Justice, Office of Community Oriented Policing Services 2017 COPS Hiring Program (CHP) for two officers in the amount of $250,000 with a city match of $339,571 for a grand total of $589,571.
 
B.   Consideration and Adoption of Ordinance No. 2018-07:  An ordinance of the City Council of the City of Flagstaff, amending Title 8 of the Flagstaff City Code, Public Ways and Property, Chapter 8-09, Utility Poles and Wires, relating to wireless facilities in the right-of-way; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date; and

Consideration and Adoption of Resolution No. 2018-01:  A resolution of the City Council of the City of Flagstaff, Arizona, approving licensing, standard terms, and standard design requirements all relating to wireless facilities and poles in the right-of-way; and establishing an effective date.
 
  STAFF RECOMMENDED ACTION:
 
At the January 16, 2018, Council Meeting:
1) Read Ordinance No. 2018-07 by title only for the first time
2) City Clerk reads Ordinance No. 2018-07 by title only (if approved above)
3) Consider Resolution No. 2018-01 (discussion only)
At the February 6, 2018, Council Meeting:
1) Read Ordinance No. 2018-07 by title only for the final time
2) City Clerk reads Ordinance No. 2018-07 by title only (if approved above)
3) Adopt Ordinance No. 2018-07
4) Read Resolution No. 2018-01 by title only
5) City Clerk reads Resolution No. 2018-01 by title only (if approved above)
6) Adopt Resolution No. 2018-01
 
C.   Consideration and Possible Adoption of Resolution No. 2018-02:  A resolution of the City Council of the City of Flagstaff, Arizona authorizing the execution of the Second Amendment to the Development Agreement between VP 66 & Woody Mountain, LLC and the City of Flagstaff related to the development of approximately 197.58 acres of real property generally located at 3425 West Route 66 and establishing an effective date. (Second Amendment to Timber Sky Development Agreement)
 
  STAFF RECOMMENDED ACTION:
 
Staff has no recommendation for this item. If Council decides to authorize execution of the proposed Second Amendment, it will need to take the following procedural steps:

1) Read Resolution No. 2018-02 by title only
2) City Clerk reads Resolution No. 2018-02  by title only (if approved above)
3) Adopt Resolution No. 2018-02
 
D.   Consideration and Adoption of Resolution No. 2018-05:  A Resolution of the Flagstaff City Council relating to President Trump's Executive Order 13767: Declaring the Mayor and Council's opposition to the proposed construction of a border wall along the US-Mexico border.
 
  STAFF RECOMMENDED ACTION:
 

1) Read Resolution No. 2018-05 by title only
2) City Clerk reads Resolution No. 2018-05 by title only (if approved above)
3) Adopt Resolution No. 2018-05.
 
12. DISCUSSION ITEMS
 
A.   Discussion: Ballot Measure for Rio de Flag Project on the November 2018 Election
 
B.   Discussion: Resolution re-affirming the City of Flagstaff's 2010 support for the Executive Order issued by the Secretary of the Interior that withdrew one million acres of federal public lands surrounding Grand Canyon National Park from new uranium mining claims for 20 years.
 
13. COUNCIL LIAISON REPORTS
 
14. FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to place on a future agenda a discussion about review of the Conditional Use Process (CUP) and the possibility of having the Planning and Zoning Commission make a recommendation to Council, with the final decision being made by Council.
 
B.   REMOVAL OF Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to remove as a F.A.I.R. item a discussion about legal steps needed to keep Open Space designation on Thorpe Park.
 
15. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
16. ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ___________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this _____ day of _________________, 2018.


____________________________________
Elizabeth A. Burke, MMC, City Clerk