FINAL AGENDA
* PLEASE NOTE THE CHANGE IN DATE, DUE TO THE HOLIDAY
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| 1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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| 2. | ROLL CALL
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| 3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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| 4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
| A. | Consideration and Approval of Minutes: City Council Regular Council Meeting of June 20, 2017; and Special Meeting (Executive Session)of June 27, 2017. | ||||||||
| 5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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| 6. | PROCLAMATIONS AND RECOGNITIONS |
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| 7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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| A. | Consideration of Appointments: Transportation Commission. | ||||||||
| RECOMMENDED ACTION: | |||||||||
1) Make one FUSD Representative appointment to a term expiring November 2019.
2) Make one NAIPTA Representative appointment to a term expiring November 2019. 3) Make two appointments to terms expiring July 2020. 4) Make one appointment to a term expiring July 2019. |
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| B. | Consideration of Removal and Appointments: Board of Adjustment. | ||||||||
| RECOMMENDED ACTION: | |||||||||
1) Remove Board Member Greg Parker from the Board of Adjustment.
2) Make one appointment to a term expiring May 2018. 3) Make one appointment to a term expiring May 2019. |
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| 8. | LIQUOR LICENSE PUBLIC HEARINGS | ||||||||
| A. | Consideration and Action on Liquor License Application: Devangkumar Patel "VP Flagstaff Mall", 4501 N. Hwy. 89, Series 10 (beer and wine store), New License. | ||||||||
| RECOMMENDED ACTION: | |||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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| B. | Consideration and Action on Liquor License Application: Kathryn Maassen "Flagstaff KOA", 5803 N. US Hwy 89., Series 10 (beer and wine store), New License. | ||||||||
| RECOMMENDED ACTION: | |||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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| C. | Consideration and Action on Liquor License Application: Lauren Merrett, "The Mayor", 409 S. San Francisco St., Series 12 (restaurant), New License. | ||||||||
| RECOMMENDED ACTION: | |||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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| D. | Consideration and Action on Liquor License Application: Donald Queen, "Teppan Fuji", 2500 S. Woodlands Village Blvd., Suite 9, Series 12 (restaurant), New License. | ||||||||
| RECOMMENDED ACTION: | |||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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| 9. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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| A. | Consideration and Approval of Contract: Annual Computer Software Maintenance Agreements | ||||||||
| RECOMMENDED ACTION: | |||||||||
Approve payment of annual software maintenance costs in a budgeted amount not to exceed $680,437.95 plus applicable taxes pursuant to contracts with:
Above contracts have been budgeted including the increases in the fiscal year 2018 budget. Each contract has been listed with the possibility of adding any applicable sales taxes to be added at a later time. All contract increases have been included in the prices listed above unless otherwise stated.
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| B. | Consideration and Approval of Contract: Intergovernmental Agreement between the City of Flagstaff and the National Park Service for dispatch services | |||||
| RECOMMENDED ACTION: | ||||||
Approve the intergovernmental agreement between the City of Flagstaff and the National Park Service to provide dispatch services for the National Park Service.
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| C. | Consideration and Approval of Contract: Intergovernmental Agreement between the City of Flagstaff and the Highlands Fire District for dispatch services. | |||||
| RECOMMENDED ACTION: | ||||||
Approve this Intergovernmental Agreement between the City of Flagstaff and Highlands Fire District to provide dispatch services for Highlands Fire District.
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| D. | Consideration and Approval of Contract: Intergovernmental Agreement between the City of Flagstaff and the Forest Lakes Fire District for dispatch services | |||||
| RECOMMENDED ACTION: | ||||||
Approve the intergovernmental agreement between the City of Flagstaff and the Forest Lakes Fire Department to provide dispatch services for the Forest Lakes Fire District.
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| E. | Consideration and Approval of Street Closure(s): Orpheum Block Party | |||||
| RECOMMENDED ACTION: | ||||||
Approve the street closure at Aspen Avenue between Beaver Street and Leroux Street on August 12, 2017, from 9:00 AM to 6:00 PM.
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| F. | Consideration and Approval of Contract: Amend the current Agreement with Intergraph Corporation doing business as Hexagon Safety & Infrastructure to include a Custom I/LEADS Data Conversion. | |||||
| RECOMMENDED ACTION: | ||||||
Award the amended not-to-exceed amount of $112,408.00 for the I/LEADS Custom Field Data Migration, approved in the FY2018 budget and to be funded out of 001-04-061-0220-2-4231 and authorize the City Manager to sign the Amendment.
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| 10. | ROUTINE ITEMS | |||||
| A. | Consideration and Approval of Off-Track Wagering Facility Permit: TP Racing, LLLP, dba Turf Paradise, located at Porky's Pub Sports Bar and Lounge, 2285 E. Butler Ave. | |||||
| RECOMMENDED ACTION: | ||||||
Approve the New Off-Track Wagering Permit for TP Racing, LLLP, dba Turf Paradise at Porky's Pub Sports Bar and Lounge.
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| B. | Consideration of Appointments: Presiding Magistrate and Magistrates for the Flagstaff Municipal Court. | |||||
| RECOMMENDED ACTION: | ||||||
Approve the appointments of Thomas L. Chotena as Presiding Magistrate, Michael Araujo as Magistrate and Paul Julien as On-Call Magistrate.
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| C. | Consideration and Approval of the Design-Build Contract Amendment Two: Core Services Maintenance Facility – Guaranteed Maximum Price (GMP) #2 for the Phase 2 construction portion of work. | |||||
| RECOMMENDED ACTION: | ||||||
1) Approve Amendment Two to the Design-Build Services Contract ("Amendment Two") with CORE Construction, Inc. for the construction phase services for the Phase 2 portion of work on the Core Services Maintenance Facility in the total amount of $15,545,107.00 with an anticipated substantial completion date of 5/5/2018:
- Base GMP #2 of $14,500,625.00 plus the Owner's Contingency of $575,843.00; and
- Alternative #1 of $468,639.00 to add a fleet vehicle Wash Building. 2) Approve Change Order Authority to the City Manager in the amount of $1,554,510.00 (10% of total amount) to cover potential costs associated with unanticipated or additional items of work; and
3) Authorize the City Manager to execute the necessary documents. |
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| D. | Consideration and Adoption of Ordinance No. 2017-19: An ordinance to acquire approximately 112 square feet of real property located at 24 South Mikes Pike for public right of way purposes. | |||||
| RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2017-19 by title only for the final time
2) City Clerk reads Ordinance No. 2017-19 by title only (if approved above) 3) Adopt Ordinance No. 2017-19 |
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| E. | Approval of an Intergovernmental Agreement: related to Consolidation of University Campus and Road Projects, and Adoption of Ordinance No. 2017-20 An Ordinance of the City Council of the City of Flagstaff authorizing abandonment and conveyance of public right-of-way in a portion of Humphreys Street, alley under Drury Inn, alley under High Country Conference Center, a portion of Verde Street, and authorizing conveyance of such properties to the Arizona Board of Regents, in exchange for property of substantially equal value; providing for repeal of conflicting ordinances, severability, and establishing an effective date. (Exchange properties of substantially equal value) | |||||
| RECOMMENDED ACTION: | ||||||
1) Approve Intergovernmental Agreement with Arizona Board of Regents;
2) Read Ordinance No. 2017-20 by title only for the final time 3) City Clerk reads Ordinance No. 2017-20 by title only (if approved above) 4) Adopt Ordinance No. 2017-20 |
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| F. | Consideration and Adoption of Ordinance No. 2017-24: An ordinance of the Flagstaff City Council authorizing the City of Flagstaff to accept 22 acres of real property and providing for the repeal of conflicting ordinances, severability, and establishing an effective date. | |||||
| RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2017-24 by title only for the final time
2) City Clerk reads Ordinance No. 2017-24 by title only (if approved above) 3) Adopt Ordinance No. 2017-24 |
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| G. | Consideration and Adoption of Ordinance No. 2017-25: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 2, Boards and Commissions, by adding Chapter 2-24, Creating a Flagstaff Citizens Transportation Tax Commission. | |||||
| RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2017-25 by title only for the final time
2) City Clerk reads Ordinance No. 2017-25 by title only (if approved above) 3) Adopt Ordinance No. 2017-25 |
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| H. | Consideration and Adoption of Ordinance No. 2017-23: An Ordinance of the City Council of the City of Flagstaff, Amending the Flagstaff City Code, Title 15, Labor, Chapter 15-01, Minimum Wage, Section 15-01-001-0003, Minimum Wage, Section 15-01-001-0007, Civil Penalties and Remedies, and Section 15-01-001-0008, Other Legal Requirements, in furtherance of the purposes of Title 15, providing for repeal of conflicting ordinances, severability, and establishing an effective date. | |||||
| RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2017-23 by title only for the final time
2) City Clerk reads Ordinance No. 2017-23 by title only (if approved above) 3) Adopt Ordinance No. 2017-23 |
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| 11. | REGULAR AGENDA | |||||
| A. | Consideration and Adoption of Ordinance No. 2017-21: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2018. (Primary and secondary property tax levies for FY 2017-2018) | |||||
| RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2017-21 by title only for the final time
2) City Clerk reads Ordinance No. 2017-21 by title only (if approved above) 3) Adopt Ordinance No. 2017-21 |
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| B. |
Consideration and Adoption of Ordinance 2017-22: An ordinance of the City Council of the City of Flagstaff, amending Title 13 of the Flagstaff City Code, Engineering Designs Standards and Specifications for New Infrastructure, to provide for revised standards; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date; and Consideration and Adoption of Resolution 2017-22: A resolution of the City Council of the City of Flagstaff, declaring as a public record that certain document filed with the City Clerk and entitled "2017 Amendments to Flagstaff City Code, Title 13, Engineering Design and Construction Standards and Specifications for New Infrastructure." |
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| RECOMMENDED ACTION: | ||||||
1) Adopt Resolution No. 2017-22
2) Read Ordinance No. 2017-22 by title only for the final time 3) City Clerk reads Ordinance No. 2017-22 by title only (if approved above) 4) Adopt Ordinance No. 2017-22 |
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| C. | Consideration and Approval of Contract: Approve the Construction Contract for the Bushmaster Park Reclaimed Water Booster Pump Station. | |||||
| RECOMMENDED ACTION: | ||||||
Approve the construction contract with Schofield Civil Construction, LLC for the construction of the Bushmaster Park Reclaimed Water Booster Pump Station, for a total contract price not to exceed $852,600 and a 240 calendar day contract time; and authorize the City Manager to execute the necessary documents.
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| 12. | COUNCIL LIAISON REPORTS | |||||
| 13. | DISCUSSION ITEMS | |||||
| A. | Fourth Street Bridge Future Intergovernmental Agreement Direction | |||||
| 14. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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| A. | Future Agenda Item Request (F.A.I.R.): A Citizens' Petition Requesting Consideration of Council Action to Oppose Uranium Transport (Cit. Pet. #2017-02). | |||||
| B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Odegaard to Place on a Future Agenda a Discussion on a Possible Charter Amendment to Reduce the Signature Requirement for City Elections. | |||||
| C. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to Place on a Future Agenda a Discussion on Treating E-cigarettes and Vaping the Same as Other Tobacco Products in the Code. | |||||
| 15. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
| 16. | ADJOURNMENT | |||||
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