FINAL AGENDA
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| 1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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| 2. | ROLL CALL
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| 3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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| 4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
| A. | Consideration and Approval of Minutes: City Council Special Meeting (Executive Session) of May 9, 2017; Special Meeting (Executive Session) of May 16, 2017; Regular Council Meeting of May 16, 2017; Special Meeting/Work Session of May 23, 2017; Special Meeting (Executive Session) of May 23, 2017; Special Meeting (Executive Session) of May 30, 2017; Regular Meeting of June 6, 2017; and Special Meeting (Executive Session) of June 13, 2017. | ||||||||
| 5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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| 6. | PROCLAMATIONS AND RECOGNITIONS |
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| A. | Proclamation of "Employer Support of the Guard and Reserve" | ||||||||
| 7. | DISCUSSION ITEM (Moved to front of the meeting) | ||||||||
| A. | Wildwood Hills Flooding: A collaborative approach to a solution. | ||||||||
| RECOMMENDED ACTION: | |||||||||
None. Staff seeking direction from City Council.
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| 8. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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| A. | Consideration of Appointments: Planning and Zoning Commission. | ||||||||
| RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring December 2017.
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| 9. | LIQUOR LICENSE PUBLIC HEARINGS | ||||||||
| A. | Consideration and Action on Liquor License Application: Robert Verderame, "Il Rosso's Pizzeria & Bar", 6 E. Aspen Ave., Suite 120, Series 12 (restaurant), New License. | ||||||||
| RECOMMENDED ACTION: | |||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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| B. | Consideration and Action on Liquor License Application: Peter Schelstraete, "Outback Steakhouse #0317", 22600 E. Lucky Lane, Series 12 (restaurant), New License. | ||||||||
| RECOMMENDED ACTION: | |||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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| C. | Consideration and Action on Liquor License Application: Steven Grubart, "The Pizza Patio", 109 E. Phoenix Ave., Series 12 (restaurant), New License. | ||||||||
| RECOMMENDED ACTION: | |||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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| 10. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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| A. | Consideration and Approval of Street Closure(s): 8th Annual Hopi Arts and Cultural Festival | ||||||||
| RECOMMENDED ACTION: | |||||||||
Approve the street closure at Aspen Avenue between Leroux Street and San Francisco Street on Saturday, September 30 at 6:00 AM to Sunday, October 1 at 6:00 PM.
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| B. | Consideration and Approval of Final Plat A request by Alphabet Trees, LLC for 4 Square, a subdivision of four single-family residential lots and one non-residential parcel on approximately 14,021 square feet located at 519 and 523 W Aspen and 14 and 16 N Bonito within the T4 Neighborhood (T4N.1) zone. | ||||||||
| RECOMMENDED ACTION: | |||||||||
Staff recommends the City Council approve the final plat and authorize the Mayor to sign both the final plat and the City/Subdivider Agreement when notified by staff that all documents are ready for signature and recordation subject to the following condition: The 4 Square Final Plat shall include the following easement dedication language prior to recordation: Private Utility Easement. Owner, for itself and for its successors and assigns, hereby conveys and grants to those persons who purchase houses on land the title to which remains with Owner, a permanent, non-exclusive easement (the "Utility Easement") over, under, in, along, across and upon the real property described on the attached exhibit solely for the lawful construction, installation, maintenance, operation, repair, replacement and use of underground sanitary sewer pipe and related underground sanitary sewer facilities, underground water pipes and other utilities, including junction boxes and related equipment (the "improvements"), and for access to the Utility Easement Area which is depicted generally on the Typical Utility Easement Limits Detail on sheet two of the Final Plat.
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| C. | Consideration of Appointment and Approval of Agreement: City Attorney. | ||||||||
| RECOMMENDED ACTION: | |||||||||
Appoint Sterling Solomon as the City Attorney for the City of Flagstaff and extend the current agreement for services for an additional two years.
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| D. | Consideration of Appointment and Approval of Agreement for Services: City Manager. | ||||||||
| RECOMMENDED ACTION: | |||||||||
Appoint Josh Copley as the City Manager for the City of Flagstaff and extend the current agreement for service for an additional twenty (20) months.
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| E. | Consideration and Approval of Contract: Agreement for Professional Services for Flagstaff Watershed Protection Project between City of Flagstaff and Greater Flagstaff Forests Partnership. | ||||||||
| RECOMMENDED ACTION: | |||||||||
Approve Agreement for Professional Services for the Flagstaff Watershed Protection Project (FWPP) with Greater Flagstaff Forests Partnership (GFFP).
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| 11. | ROUTINE ITEMS | ||||||||
| A. | Consideration and Approval of Amendment One to the Construction Manager at Risk Construction Phase Services Agreement: Approve Amendment One to the Construction Manager at Risk Construction Phase Services Agreement No. 2016-54-1 with Eagle Mountain Construction Inc., in the amount of $2,455,886.83 for a Total Contract Price of $4,425,658.02. Council awarded the Phase 1 Utility Improvements on April 27, 2017 with the understanding that Phase 2 Roadway Improvements would be presented for Council’s consideration at the June 20, 2017 meeting. | ||||||||
| RECOMMENDED ACTION: | |||||||||
Approve Amendment One to the Construction Manager at Risk (CMAR) Construction Services Agreement No. 2016-54-1 with Eagle Mountain Construction Inc. (Agreement) in the amount of $2,455,886.83 for Phase 2 Roadway Improvements. Total Contract Price with this amendment is $4,425,658.02 and no change to the current contract time of 488 calendar days; an authorize the City Manager to execute the necessary documents.
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| B. | Consideration and Adoption of Ordinance No. 2017- 16: An ordinance of the City Council of the City of Flagstaff, Arizona amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 3-10, User Fees, to increase or modify fees for Planning, Engineering, and Fire Department services and amending procedures related to annual review and adjustment of fees; amending Title 4, Building Regulations, Chapter 4-03, International Building Code, to provide for adoption of fees by resolution; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date. | ||||||||
| RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No.2017-16 by title only for the final time
2) City Clerk reads Ordinance No. 2017-16 by title only (if approved above) 3) Adopt Ordinance No. 2017-16 |
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| C. | Consideration and Adoption of Resolution No. 2017-21: A resolution of the City Council of the City of Flagstaff, Arizona, adopting a revised methodology for calculating building permit fees, increasing fees for building permits, and establishing an effective date. | ||||||||
| RECOMMENDED ACTION: | |||||||||
Adopt Resolution No.2017-21
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| D. | Consideration and Approval of Grant Agreement: To the U.S. Department of Justice, through the Arizona Criminal Justice Commission, for the Edward Byrne Justice Assistance Grant funds in the amount of $280,507.00 for the Northern Arizona Street Crimes Task Force (METRO unit). | ||||||||
| RECOMMENDED ACTION: | |||||||||
Approve the acceptance of the grant from the U.S. Department of Justice, through the Arizona Criminal Justice Commission, Edward Byrne Justice Assistance Grant funds in the amount of $280,507.00 for FY2018.
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| E. | Consideration and Approval of Lease Agreement: Between the City of Flagstaff (Lessee) and Hufford, Horstman, Mongini, Parnell and Tucker, PC., an Arizona Professional Corporation (Lessor) | ||||||||
| RECOMMENDED ACTION: | |||||||||
Approve the lease which will provide office space for City Staff to implement the Comprehensive Parking Management Plan.
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| F. | Consideration and Adoption of Resolution No. 2017-23: A resolution of the Flagstaff City Council authorizing the acquisition and acceptance of easements for Old Walnut Canyon Road, and approving improvements; providing for delegation of authority, and establishing an effective date. (Acquire and improve Old Walnut Canyon Road) | ||||||||
| RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2017-23 by title only
2) City Clerk reads Resolution No. 2017-23 by title only (if approved above) 3) Adopt Resolution No. 2017-23. |
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| G. | Consideration and Adoption of Ordinance No. 2017-17: An ordinance amending Section 6-02-001-0001 of the Flagstaff City Code to make it unlawful for dogs to be at large in the boundaries of the City of Flagstaff. | ||||||||
| RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2017-17 by title only for the final time
2) City Clerk reads Ordinance No. 2017-17 by title only (if approved above) 3) Adopt Ordinance No. 2017-17. |
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| 12. | PUBLIC HEARING ITEMS | ||||||||
| A. | Public Hearing:"Truth in Taxation", FY 2017-2018 Budget and Property Tax Levy (combined) | ||||||||
| RECOMMENDED ACTION: | |||||||||
1) Open the public hearing
2) Receive citizen input 3) Close the public hearing 4) Convene Special Meeting |
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| 13. | SPECIAL MEETING | ||||||||
| A. | Consideration and Adoption of Resolution No. 2017-20: A resolution of the Council of the City of Flagstaff, Arizona, adopting the Budget for Fiscal Year 2017-18. | ||||||||
| RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2017-20 by title only
2) City Clerk reads Resolution No. 2017-20 by title only (if approved above) 3) Adopt Resolution No. 2017-20 4) Adjourn Special Meeting and reconvene Regular Meeting |
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| 14. | REGULAR AGENDA | ||||||||
| A. |
Approve a Primary Property Tax Levy of $6,171,607 in FY 2017-2018 (a 7% increase in levy from FY 2016-2017 plus amounts attributable to new construction) by roll call vote AND Consideration and Adoption of Ordinance No. 2017-21: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2018. (Primary and secondary property tax levies for FY 2017-2018) |
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| RECOMMENDED ACTION: | |||||||||
1. ROLL CALL VOTE:
Approve the proposed increase in the primary property taxes by roll call vote as required by "Truth in Taxation" legislation. 2. ORDINANCE: At the June 20, 2017 Council Meeting: 1) Read Ordinance No. 2017-21 by title only for the first time 2) City Clerk reads Ordinance No. 2017-21 by title only (if approved above) At the July 5, 2017 Council Meeting: 3) Read Ordinance No. 2017-21 by title only for the final time 4) City Clerk reads Ordinance No. 2017-21 by title only (if approved above) 5) Adopt Ordinance No. 2017-21 |
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| B. |
Consideration and Adoption of Ordinance 2017-22: An ordinance of the City Council of the City of Flagstaff, amending Title 13 of the Flagstaff City Code, Engineering Designs Standards and Specifications for New Infrastructure, to provide for revised standards; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date; and Consideration and Adoption of Resolution 2017-22: A resolution of the City Council of the City of Flagstaff, declaring as a public record that certain document filed with the City Clerk and entitled "2017 Amendments to Flagstaff City Code, Title 13, Engineering Design and Construction Standards and Specifications for New Infrastructure." |
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| RECOMMENDED ACTION: | |||||||||
At the June 20, 2017, Council Meeting
1) Read Resolution No. 2017-22 by title only 2) City Clerk reads Resolution No. 2017-22 by title only (if approved above) 3) Read Ordinance No. 2017-22 by title only for the first time 4) City Clerk reads Ordinance No. 2017-22 by title only (if approved above) At the July 5, 2017, Council Meeting 5) Adopt Resolution No. 2017-22 6) Read Ordinance No. 2017-22 by title only for the final time 7) City Clerk reads Ordinance No. 2017-22 by title only (if approved above) 8) Adopt Ordinance No. 2017-22 |
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| C. | Consideration and Adoption of Ordinance No. 2017-19: An ordinance to acquire approximately 112 square feet of real property located at 24 South Mikes Pike for public right of way purposes. | ||||||||
| RECOMMENDED ACTION: | |||||||||
At the June 20, 2017 Council Meeting:
1) Read Ordinance No. 2017-19 by title only for the first time 2) City Clerk reads Ordinance No. 2017-19 by title only (if approved above) At the July 5, 2017 Council Meeting: 3) Read Ordinance No. 2017-19 by title only for the final time 4) City Clerk reads Ordinance No. 2017-19 by title only (if approved above) 5) Adopt Ordinance No. 2017-19 |
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| D. | Consideration and Adoption of Ordinance No. 2017-23: An Ordinance of the City Council of the City of Flagstaff, Amending the Flagstaff City Code, Title 15, Labor, Chapter 15-01, Minimum Wage, Section 15-01-001-0003, Minimum Wage, Section 15-01-001-0007, Civil Penalties and Remedies, and Section 15-01-001-0008, Other Legal Requirements, in furtherance of the purposes of Title 15, providing for repeal of conflicting ordinances, severability, and establishing an effective date. | ||||||||
| RECOMMENDED ACTION: | |||||||||
At the June 20, 2017 Council Meeting
1) Read Ordinance No. 2017-23 by title only for the first time 2) City Clerk reads Ordinance No. 2017-23 by title only (if approved above) At the July 5, 2017 Council Meeting 3) Read Ordinance No. 2017-23 by title only for the final time 4) City Clerk reads Ordinance No. 2017-23 by title only (if approved above) 5) Adopt Ordinance No. 2017-23 |
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| E. | Approval of an Intergovernmental Agreement: related to Consolidation of University Campus and Road Projects, and Adoption of Ordinance No. 2017-20 An Ordinance of the City Council of the City of Flagstaff authorizing abandonment and conveyance of public right-of-way in a portion of Humphreys Street, alley under Drury Inn, alley under High Country Conference Center, a portion of Verde Street, and authorizing conveyance of such properties to the Arizona Board of Regents, in exchange for property of substantially equal value; providing for repeal of conflicting ordinances, severability, and establishing an effective date. (Exchange properties of substantially equal value) | ||||||||
| RECOMMENDED ACTION: | |||||||||
At the June 20th Council Meeting
1) Read Ordinance No. 2017-20 by title only for the first time 2) City Clerk reads Ordinance No.2017-20 by title only (if approved above) At the July 5th Council Meeting 3) Approve Intergovernmental Agreement with Arizona Board of Regents; 4) Read Ordinance No. 2017-20 by title only for the final time 5) City Clerk reads Ordinance No. 2017-20 by title only (if approved above) 6) Adopt Ordinance No. 2017-20 |
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| F. | Consideration and Adoption of Ordinance No. 2017-24: An ordinance of the Flagstaff City Council authorizing the City of Flagstaff to accept 22 acres of real property and providing for the repeal of conflicting ordinances, severability, and establishing an effective date. | ||||||||
| RECOMMENDED ACTION: | |||||||||
At the June 20, 2017, Council Meeting
1) Read Ordinance No. 2017-24 by title only for the first time 2) City Clerk reads Ordinance No. 2017-24 by title only (if approved above) At the July 5, 2017, Council Meeting 3) Read Ordinance No. 2017-24 by title only for the final time 4) City Clerk reads Ordinance No. 2017-24 by title only (if approved above) 5) Adopt Ordinance No. 2017-24 |
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| G. | Consideration and Adoption of Ordinance No. 2017-25: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 2, Boards and Commissions, by adding Chapter 2-24, Creating a Flagstaff Citizens Transportation Tax Commission. | ||||||||
| RECOMMENDED ACTION: | |||||||||
At the June 20, 2017 Council Meeting:
1) Read Ordinance No. 2017-25 by title only for the first time
2) City Clerk reads Ordinance No. 2017-25 by title only (if approved above) At the July 5, 2017 Council Meeting: 3) Read Ordinance No. 2017-25 by title only for the final time 4) City Clerk reads Ordinance No. 2017-25 by title only (if approved above) 5) Adopt Ordinance No. 2017-25 |
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| 15. | DISCUSSION ITEMS | ||||||||
| A. | Update: Office of Labor Standards and the Minimum Wage Outreach/Education Program | ||||||||
| 16. | COUNCIL LIAISON REPORTS | ||||||||
| 17. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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| A. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to Place on a Future Agenda a Discussion on Concept Zoning. | ||||||||
| B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Barotz to Place on a Future Agenda a Discussion about a resolution that speaks to the importance of the Antiquities Act and support with national monuments, particularly in northern Arizona. | ||||||||
| 18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | ||||||||
| 19. | ADJOURNMENT | ||||||||
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