CITY COUNCIL REGULAR MEETING AGENDA
A M E N D E D
All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) ***PUBLIC COMMENT*** Verbal public comments may be given through a virtual public comment platform or in-person If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room. VIRTUAL PUBLIC COMMENT WAITING ROOM Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such. |
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: City Council Regular Meeting of May 19, 2020, Regular Meeting of June 2, 2020, Regular Meeting of June 16, 2020, Regular Meeting of June 17, 2020, Work Session of June 30, 2020, Regular Meeting of July 7, 2020, Regular Meeting of August 18, 2020, Special Meeting (Executive Session) of January 11, 2022, Special Meeting (Executive Session) of January 18, 2022, Special Meeting (Executive Session) of January 25, 2022, Special Meeting (Executive Session) of February 1, 2022, Special Meeting (Executive Session) of February 8, 2022, Special Meeting (Executive Session) of February 15, 2022, Special Meeting (Executive Session) of February 22, 2022, Special Meeting (Executive Session) of March 8, 2022, and Special Meeting (Executive Session) of March 29, 2022. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the minutes of the City Council Regular Meeting of May 19, 2020, Regular Meeting of June 2, 2020, Regular Meeting of June 16, 2020, Regular Meeting of June 17, 2020, Work Session of June 30, 2020, Regular Meeting of July 7, 2020, Regular Meeting of August 18, 2020, Special Meeting (Executive Session) of January 11, 2022, Special Meeting (Executive Session) of January 18, 2022, Special Meeting (Executive Session) of January 25, 2022, Special Meeting (Executive Session) of February 1, 2022, Special Meeting (Executive Session) of February 8, 2022, Special Meeting (Executive Session) of February 15, 2022, Special Meeting (Executive Session) of February 22, 2022, Special Meeting (Executive Session) of March 8, 2022, and Special Meeting (Executive Session) of March 29, 2022.
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5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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A. | Recognition: 2021 George F. Ames National Performance and Innovation in the State Revolving Fund (SRF) Creating Environmental Success Program (PISCES) award for Excellence in Environmental and Public Health Protection from the U.S. Environmental Protection Agency (EPA) for the Flagstaff Watershed Protection Project. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Accept the 2021 George F. Ames National PISCES award from EPA for the Flagstaff Watershed Protection Project (FWPP)
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7. | COVID-19 UPDATES | |||||
A. | COVID-19 Update | |||||
STAFF RECOMMENDED ACTION: | ||||||
This presentation is for informational purposes only.
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8. | COUNCIL LIAISON REPORTS | |||||
9. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Industrial Development Authority | |||||
STAFF RECOMMENDED ACTION: | ||||||
Make two appointments to terms that expires April 2028.
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B. | Consideration of Appointments: Commission on Inclusion and Adaptive Living | |||||
STAFF RECOMMENDED ACTION: | ||||||
Make two appointments to terms expiring March 2023.
Make three appointments to terms expiring March 2025. |
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C. | Consideration of Appointments: Citizen Commission on Council Salaries. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Make two appointments to At-Large seats.
Make two appointments to Human Resource Professional seats. |
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10. | LIQUOR LICENSE PUBLIC HEARINGS | |||||
A. | Consideration and Action on Liquor License Application: Jeffrey Craig Miller, "Butler Easy Mart," 1311 E. Butler Avenue, Series 10 (beer and wine store), New License. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Hold the public hearing.
The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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B. | Consideration and Action on Liquor License Application: Larami Jean Sandlin, "Dark Sky Brewing Company," 103 W. Birch Avenue, Series 12, New Application. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Hold the public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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C. | Consideration and Action on Liquor License Application: Sergio Haron, "One Stop," 2325 S. Woodlands Village Boulevard, Series 09 (liquor store - all spirituous liquor), New Application. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Hold the public hearing.
The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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11. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of BNSF Railway Preliminary Engineering Services Agreement: Lone Tree Overpass Project Construction Document Review. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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B. | Consideration and Approval of Final Plat: Case No. PZ-21-00271-01, VP66 & Woody Mountain LLC, requests Final Plat approval for @Liv Flagstaff located at 2701 S Woody Mountain Road, a two lot subdivision in the Medium Density Residential (MR) and Rural Residential (RR) Zones. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Staff recommends the City Council approve the Final Plat and authorize the Mayor to sign the Final Plat when notified by staff that all documents are ready for signature and recordation.
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C. | Consideration and Approval of Final Plat Case No. PZ-18-00030-07, Mogollon Engineering on behalf of Mongini & Selna Living Trust, requests Final Plat approval for The Lofts at Continental located at 5531 E Cortland Boulevard, a two-lot subdivision in the High Density Residential (HR) and Highway Commercial (HC) zones. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Staff recommends the City Council approve the Final Plat and authorize the Mayor to sign the Final Plat when notified by staff that all documents are ready for signature and recordation.
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D. | Consideration and Approval of BNSF Railway Preliminary Engineering Services Agreement: ADOT B40/Milton Underpass and BNSF Railway Bridge Reconstruction Document Review. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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E. | Consideration and Approval of Contract: Approve the Cooperative Purchase Contract with DataBank IMX, LLC in the amount of $97,017 for the Contract Management configuration of the OnBase platform. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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F. | Consideration and Approval of Contract: Approval of a Cooperative Purchase Contract with J.C. Cullen d/b/a Niles Radio Communications in the amount of $81,976.32 for a Network Communications Tower for Critical Water Infrastructure located at Lake Mary Well #2. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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G. | Consideration and Approval of Contract: Approve the Cooperative Purchase Contract with Sands Motor Company in the amount of $80,745.22 for the purchase of one (1) 2021 Chevrolet Silverado 4500HD with Rugby 2-3 Yard Dump Body. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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H. | Consideration and Approval of Grant Acceptance: Grant agreement between the State of Arizona, through the Arizona Department of Transportation, Multi-modal Planning Division, Aeronautics Group, and the City of Flagstaff for the Airport Pavement Management System. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the Grant Agreement with the State of Arizona, Arizona Department of Transportation, Multi-modal Planning Division, Aeronautics Group for grant funds in the amount of $1,415,380.00 (with a city match of $141,538.00) for airport pavement maintenance.
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I. | Consideration and Approval of Contract: Approve the Cooperative Purchase Contract for a Velocity Pumper Fire Engine and a Velocity Aerial Quint Unit with Hughes Fire Equipment, Inc., in the total amount of $2,097,693.50. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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12. | ROUTINE ITEMS | |||||
A. | Consideration and Adoption of Ordinance No. 2022-07: An ordinance of the Council of the City of Flagstaff, Arizona approving the form and authorizing the execution and delivery of a loan agreement with the Water Infrastructure Financing Authority of Arizona from its Clean Water Revolving Fund program; delegating the determination of certain matters relating thereto to the Mayor, the City Manager and the Management Services Director of the City; providing the transfer of certain moneys and making certain covenants and agreements with respect thereto; authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by such loan agreement and this ordinance and declaring an emergency. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2022-07 by title only for the final time
2) City Clerk reads Ordinance no. 2022-07 by title only (if approved above) 3) Adopt Ordinance No. 2022-07 |
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B. | Consideration and Adoption of Ordinance No. 2022-08: An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona (1) providing for the sale and execution and delivery pursuant to a Series 2019 Utility System Revenue Trust Agreement of utility system revenue obligations, in one or more series evidencing proportionate interests of the owners thereof in installment payments of the purchase price to be paid by the City of Flagstaff, Arizona, pursuant to a Series 2019 Utility System Revenue Purchase Agreement to finance costs of certain improvements to the water and sewer utility system of the City; (2) authorizing the completion, execution and delivery with respect thereto of agreements necessary or appropriate as part of financing the costs of such improvements and paying related financing costs; (3) delegating to the Mayor, the City Manager, and the Management Services Director certain authority with respect to the purposes hereof; (4) authorizing the Management Services Director to expend all necessary funds therefor and (5) authorizing the Management Services Director or his designees to take all other actions necessary to the consummation of the transaction contemplated by this ordinance and declaring an emergency. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2022-08 by title only for the final time
2) City Clerk reads Ordinance no. 2022-08 by title only (if approved above) 3) Adopt Ordinance No. 2022-08 |
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C. | Consideration and Adoption of Ordinance No. 2022-01: An Ordinance of the City Council of the City of Flagstaff, extending and increasing the corporate limits of the City of Flagstaff pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statutes, by annexing approximately 10.05 acres of land located at 7000 North Highway 89, which certain land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing city zoning for said land as Highway Commercial (HC) with a Resource Protection Overlay (RPO); providing for severability, authority for clerical corrections, and establishing an effective date. (Flagstaff Rehab Campus Annexation: Project Number PZ-20-00164-03). | |||||
STAFF RECOMMENDED ACTION: | ||||||
Staff recommends the City Council approve a request for a continuance until May 17, 2022; or
Council may: 1) Read Ordinance No. 2022-01 by title only for the final time 2) City Clerk reads Ordinance no. 2022-01 by title only (if approved above) 3) Adopt Ordinance No. 2022-01 |
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D. | Consideration, and Adoption of Ordinance No. 2022-02: An Ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 1.09 acres of real property generally located at 7000 North Highway 89, a portion of APN 301-50-005G, from the Highway Commercial (HC) zone with a Resource Protection Overlay (RPO) to the Rural Residential (RR) with a Resource Protection Overlay (RPO) with conditions, providing for severability, authority for clerical corrections, and establishing an effective date. (Flagstaff Rehab Campus Concept Zoning Map Amendment: Project Number PZ-20-00164-04). | |||||
STAFF RECOMMENDED ACTION: | ||||||
Staff recommends the City Council approve a request for a continuance until May 17, 2022; or
Council may: 1) Read Ordinance No. 2022-02 by title only for the final time 2) City Clerk reads Ordinance no. 2022-02 by title only (if approved above) 3) Adopt Ordinance No. 2022-02 |
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E. | Consideration and Approval of Contract Amendment: First Amendment to the Service Provider Contract for Community Health and Human Services with United Way of Northern Arizona in the total amount of $784,000. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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F. | Consideration and Approval of Contract: First Amendment to the Service Provider Contract for Arts, Science, and Cultural Services with Flagstaff Arts Council d/b/a Creative Flagstaff in the total amount of $172,500. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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G. | Consideration and Approval of Ratifying Contract: Ratify and Approve the Construction Contract with Tiffany Construction Co. for the Spruce Wash - Cedar Avenue to Dortha Avenue Channel and Inlet Improvements in the amount of $2,554,520.13. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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13. | REGULAR AGENDA | |||||
A. | Consideration and Adoption of Resolution No. 2022-16: A resolution approving the City of Flagstaff's 2022 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD). | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2022-16 by title only
2) City Clerk reads Resolution No. 2022-16 (if approved above) 3) Adopt Resolution No. 2022-16 |
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B. | Consideration and Approval of Preliminary Plat: PZ-21-00154-01, MMV Devco, LLC requests Preliminary Plat approval for MMV D3 located at 1800 N Gemini Drive, a single-family subdivision on 6.31 acres in the Medium Density Residential (MR) Zone. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Staff recommends the City Council, in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation of approval (5-0), approve the Preliminary Plat.
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C. | Consideration and Adoption of Resolution No. 2022-17: A resolution approving a Master Participating Agreement between the U.S. Department of Agriculture, Forest Service, Coconino National Forest, and the City of Flagstaff for Watershed Protection | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2022-17 by title only
2) City Clerk reads Resolution No. 2022-17 by title only (if approved above) 3) Adopt Resolution No. 2022-17 |
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D. | Consideration and Adoption of Ordinance No. 2022-10: An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Chapter 1-14, Personnel System, by amending the Employee Handbook of Regulations relating to Alternative Work Schedules; providing for penalties; repeal of conflicting ordinances; severability; and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the April 19, 2022 Council Meeting:
1) Read Ordinance No. 2022-10 by title only for the first time 2) City Clerk reads Ordinance No. 2022-10 by title only (if approved above) At the May 3, 2022 Council Meeting: 3) Read Ordinance No. 2022-10 by title only for the final time 4) City Clerk reads Ordinance No. 2022-10 by title only (if approved above) 5) Adopt Ordinance No. 2022-10 |
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E. | Consideration and Adoption of Resolution No. 2022-18: A resolution of the City Council of the City of Flagstaff, Arizona, calling a Primary Election to be held on August 2, 2022 for the purpose of nominating two mayor candidates for the General Election | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2022-18 by title only
2) City Clerk reads Resolution No. 2022-18 by title only (if approved above) 3) Adopt Resolution No. 2022-18 |
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14. | PUBLIC PARTICIPATION | |||||
15. | INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS | |||||
16. | ADJOURNMENT | |||||
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