ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) PUBLIC COMMENT PROTOCOL The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings. All public comments will be taken either telephonically or accepted as a written comment. Public comments may be submitted to publiccomment@flagstaffaz.gov If you wish to address the City Council with a public comment by phone you must submit the following information: First and Last Name Phone Number Agenda Item number you wish to speak on If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called. All comments submitted otherwise will be considered written comments and will be documented into the record as such. If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov. AGENDA
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Beautification and Public Art Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring June 2022.
Make three appointments to terms expiring June 2024. |
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6. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Final Plat: Request from Rhino Holdings Flagstaff LLC for Sears Redevelopment Final Plat (PZ-21-00025-02), a commercial subdivision containing three (3) lots located at 4800 N. Highway 89 in the HC (Highway Commercial) zone. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the final plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by staff that the documents are ready for recording.
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B. | Consideration and Approval of Cooperative Purchase Contract: Purchase of All-Risk Velocity Fire Engine from Hughes Fire Equipment, Inc. in the amount of $749,343.27. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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C. | Consideration and Approval of Contract: Water Loading Station Installation and Maintenance Contract with Flowpoint Environmental Systems, Inc. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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D. | Consideration and Approval of the Cooperative Purchase Contract: Beta Public Relations, LLC in the amount of $55,807.24 for public outreach services during the construction of the Coconino Estates Improvements Phase II Project. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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E. | Consideration and Approval of Final Plat: Case No. PZ-15-00115-17, VP 66 & Woody Mountain, LLC requests Final Plat approval for Timber Sky Phase 2 Final Block Plat, a subdivision consisting of six (6) blocks, three (3) tracts, and rights-of-way on 120 acres, located at 3425 W Route 66 in the R1, Single-Family Residential zone, the MR, Medium Density Residential zone and Public Open Space (POS) zone. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the final plat and authorize the Mayor to sign both the final plat and the City/Subdivider Agreement when notified by staff that all documents are ready for signature and recordation.
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F. | Consideration and Approval of Contract: Purchase of an Aardvark Tactical small chassis robot in the amount of $63,855, with 100% funding from U.S. Department of Homeland Security (DHS) through AZ Department of Homeland Security and the Northern Arizona Metro Board. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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G. | Consideration and Approval of Contract: Contract with Eurofins Eaton Analytical, LLC, Bio-Aquatic Testing, Inc., and TestAmerica Laboratories, Inc. for laboratory testing of water, wastewater, sludge, and soil samples - not to exceed $132,244. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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H. | Consideration and approval of Grant Agreement: To the U.S. Department of Justice, through the Arizona Criminal Justice Commission, for the Edward Byrne Justice Assistance Grant funds in the amount of $283,494.00 for the Northern Arizona Street Crimes Task Force (METRO unit). | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the acceptance of the grant from the U.S. Department of Justice, through the Arizona Criminal Justice Commission, Edward Byrne Justice Assistance Grant funds in the amount of $283,494.00 for FY2022.
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I. | Consideration and Approval of Grant Agreement: State of Arizona 911 grant for Coconino County GIS project. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the Grant Agreement with AZ State 911 Office for the Datamark GIS project for grant funds in the amount of $133,624.27 which will pay for the project in full.
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J. | Consideration and Approval of Grant Agreement: Arizona 911 Grant Agreement between Arizona Department of Administration and the City of Flagstaff acting as System Administrator for Coconino County. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the acceptance of the grant from the Arizona Department of Administration Office in the amount of $533,943 for the 911 budget for Coconino County FY2021-2022.
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K. | Consideration and Approval of Multiple Contracts: On-Call Legal Services Contracts. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Award contracts for "On-Call Legal Services" to the following eight (8) firms, and authorize the City Manager to execute the necessary documents:
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7. | ROUTINE ITEMS | |||||
A. | Consideration and Adoption of Resolution No. 2021-32 and Ordinance No. 2021-16: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "PZ-21-00066 Updates to Zoning Code 2021 – Accessory Dwelling Unit and Accessory Structure Encroachments Requirements;" and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the existing Accessory Dwelling Unit and Accessory Structure Encroachment Requirements. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Adopt Resolution No. 2021-32
2) Read Ordinance No. 2021-16 by title only for the final time 3) City Clerk reads Ordinance No. 2021-16 by title only (if approved above) 4) Adopt Ordinance No. 2021-16 |
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B. | Consideration and Adoption of Resolution No. 2021-33 and Ordinance No. 2021-17: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Case No. PZ-19-00123 Updates to Zoning Code 2019 – Neighborhood Community Commercial;" and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the Zoning Code to include a new zone called Neighborhood Community Commercial (NCC). | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Adopt Resolution No. 2021-33
2) Read Ordinance No. 2021-17 by title only for the final time 3) City Clerk reads Ordinance No. 2021-17 by title only (if approved above) 4) Adopt Ordinance No. 2021-17 |
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C. | Consideration and Adoption of Ordinance No. 2021-14: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June 2022. (Primary and secondary property tax levies for FY 2021-2022) | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2021-14 by title only for the final time
2) City Clerk reads Ordinance No. 2021-14 by title only (if approved above) 3) Adopt Ordinance No. 2021-14 |
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D. | Consideration and Adoption of Ordinance No. 2021-15: An ordinance of the City Council of the City of Flagstaff, authorizing the acquisition of real property for the Lone Tree Overpass Project; providing for delegation of authority, subsequent council approvals, severability, and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2021-15 by title only for the final time
2) City Clerk reads Ordinance No. 2021-15 by title only (if approved above) 3) Adopt Ordinance No. 2021-15 |
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E. | Consideration and Approval of Contract: Change Order No. 15 with Shephard Wesnitzer, Inc. in the amount of $97,500.00 and add 235 calendar days for the Rio de Flag Flood Control Utility Relocation design services contract | |||||
STAFF RECOMMENDED ACTION: | ||||||
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F. | Consideration and Approval of Cooperative Purchase Contract: Arizona Department of Transportation Milton Road Underpass/BNSF Railway Bridge Replacement Concept Analysis Phase II - Award of Design Phase Services Cooperative Purchase Contract to WSP USA, Inc., for a feasibility study, in an amount not to exceed $149,614.00, under a City of Tucson cooperative purchasing agreement (#181820-01). | |||||
STAFF RECOMMENDED ACTION: | ||||||
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8. | REGULAR AGENDA | |||||
A. | Consideration and Adoption of Ordinance No. 2021-06: An Ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 11 acres of real property generally located at 151 West High Country Trail, APNs 112-05-001W and 112-05-011 from the Estate Residential (ER) zone to the Medium Density Residential (MR) zone with conditions, providing for severability, authority for clerical corrections, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Staff recommended that the Planning and Zoning Commission forward the Direct to Ordinance Zoning Map Amendment request to the City Council with a recommendation for approval, in accordance with the findings presented in the attached report.
The Planning & Zoning Commission disagreed with staff's recommendation and instead recommends that the City Council, in accordance with the findings, deny the requested Direct to Ordinance Zoning Map Amendment for Aura Flagstaff (PZ-20-00008-01). Should the Council decide to deny the requested Zoning Map Amendment: 1) Approve a motion to deny the application for Zoning Map Amendment Should the Council decide to approve the requested Zoning Map Amendment: 1) Read Ordinance No. 2021-06 by title only for the final time 2) City Clerk reads Ordinance No. 2021-06 by title only (if approved above) 3) Adopt Ordinance No. 2021-06 |
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B. | Consideration and Adoption of Resolution No. 2021-12: A resolution of the City Council of the City of Flagstaff, Arizona, authorizing the execution of a Development Agreement between Auza Flagstaff, LLC and Trinsic Acquisition Company, LLC, and the City of Flagstaff related to the development of approximately 11 acres of real property generally located at 151 West High Country Trail, APNs 112-05-001W and 112-05-011 in Flagstaff, Arizona and establishing an effective date. (Aura Flagstaff Development Agreement) | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2021-12 by title only
2) City Clerk reads Resolution No. 2021-12 by title only (if approved above) 3) Adopt Resolution No. 2021-12 |
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C. | Consideration and Adoption of Resolution No. 2021-36: A resolution approving an Intergovernmental Agreement with Coconino County for and on behalf of Coconino County Juvenile Court Services Department, Coconino County Accommodation School District, and the City of Flagstaff for the relocation of the Juvenile Court Transition School to the Hal Jensen Recreation Center. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2021-36 by title only
2) City Clerk reads Resolution No. 2021-36 by title only (if approved above) 3) Adopt Resolution No. 2021-36 |
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D. | Consideration and Adoption of Resolution No. 2021-37: Approval for renewal of the Intergovernmental Agreement between the City of Flagstaff and the Blue Ridge Fire Department for dispatch services | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2021-37 by title only
2) City Clerk reads Resolution No. 2021-37 by title only (if approved above) 3) Adopt Resolution No. 2021-37 |
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E. | Consideration and Adoption of Resolution No. 2021-38: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the City of Williams, City of Page, Grand Canyon National Park, Glen Canyon National Park Service and the City of Flagstaff for the Arizona 911 Grant Program | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2021-38 by title only
2) City Clerk reads Resolution No. 2021-38 by title only (if approved above) 3) Adopt Resolution No. 2021-38 |
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F. | Consideration and Adoption of Ordinance No. 2021-18: An Ordinance of the Flagstaff City Council authorizing the acquisition of real property interests for the Beulah/University Roadway Project; providing for delegation of authority, severability, and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the July 6th, 2021 Council Meeting:
1) Read Ordinance No. 2021-18 by title only for the first time 2) City Clerk reads Ordinance No. 2021-18 by title only (if approved above) At the August 24th, 2021 Council Meeting: 3) Read Ordinance No. 2021-18 by title only for the final time 4) City Clerk reads Ordinance No. 2021-18 by title only (if approved above) 5) Adopt Ordinance No. 2021-18 |
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G. | Consideration and Adoption of Resolution No. 2021-39: A resolution extending an Intergovernmental Agreement (IGA) between the City of Flagstaff and the Lockett Ranch Fire District for fire and medical services. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2021-39 by title only
2) City Clerk reads Resolution No. 2021-39 by title only (if approved above) 3) Adopt Resolution No. 2021-39 |
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9. | DISCUSSION ITEMS | |||||
A. | Separated bike lanes pilot project | |||||
10. | COUNCIL LIAISON REPORTS | |||||
11. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Shimoni to place on a future agenda a discussion about unsheltered and vulnerable populations with the closure of the forests and the anti-camping ordinance. | |||||
12. | CITY MANAGER REPORT | |||||
A. | City Manager Report | |||||
STAFF RECOMMENDED ACTION: | ||||||
Information Only
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i. | Discussion of ARPA Funding | |||||
13. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
14. | ADJOURNMENT | |||||
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