Printed Agenda

REGULAR COUNCIL MEETING
TUESDAY
OCTOBER 20, 2020

STAFF CONFERENCE ROOM
SECOND FLOOR - CITY HALL
211 WEST ASPEN AVENUE
3:00 P.M.

ATTENTION

IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE

The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

PUBLIC COMMENT PROTOCOL

The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings.

All public comments will be taken either telephonically or accepted as a written comment.

Public comments may be submitted to publiccomment@flagstaffaz.gov

If you wish to address the City Council with a public comment by phone you must submit the following information:

First and Last Name
Phone Number
Agenda Item number you wish to speak on

If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.

All comments submitted otherwise will be considered written comments and will be documented into the record as such.

If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov.

AGENDA

CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

ROLL CALL

NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.

MAYOR EVANS
VICE MAYOR SHIMONI
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER SALAS
COUNCILMEMBER WHELAN

PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

Consideration and Approval of Minutes: City Council Regular Meeting of April 2, 2019, Work Session of April 9, 2019, Special Meeting of April 10, 2019, Work Session of April 30, 2019, Joint Work Session of May 6, 2019, Regular Meeting of May 7, 2019, Work Session of October 8, 2019, Executive Session of October 15, 2019, Executive Session of November 5, 2019, Executive Session of November 12, 2019, Executive Session of November 19, 2019, Executive Session of November 26, 2019, Executive Session of December 3, 2019, and Executive Session of December 17, 2019.

PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).

Consideration of Appointments: Parks and Recreation Commission.

STAFF RECOMMENDED ACTION:

Make one appointment to a term expiring August 2023.

LIQUOR LICENSE PUBLIC HEARINGS

Consideration and Action on Liquor License Application: Amy S. Nations, "Dirty Birdies," 2285 E. Butler Avenue, Series 06 and Series 12, New Applications.

STAFF RECOMMENDED ACTION:

Open the public hearing.
Receive citizen input.
Close the public hearing.

The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.

Consideration and Approval of Grant Application: The Assistance to Firefighters Grant Program - COVID 19 Supplemental Grant Award of $56,850 with the Federal Portion of $51,681

STAFF RECOMMENDED ACTION:

Approve the application to Assistance to Firefighters Grant Program for grant funds in the amount of $51,681.82 with a city match of $5,168.18

Consideration and Approval of Cooperative Purchase Contract: Cisco Security Enterprise Agreement with Advanced Network Management, Inc. in an amount not to exceed $294,655.29 (plus applicable taxes)

STAFF RECOMMENDED ACTION:

Approve a Cooperative Purchase Contract with Advanced Network Management, Inc. in an amount not to exceed $294,655.29 (plus applicable taxes) over a period of five (5) years under the 1 Government Procurement Alliance (1GPA) cooperative purchase contract 1GPA 19-07PV-01; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Cooperative Purchase Contract: Microsoft Enterprise Agreement Cooperative Purchase Contract in the amount not to exceed $235,229.30 (plus applicable taxes).

STAFF RECOMMENDED ACTION:

Approve a Cooperative Purchase Contract with CDW LLC. in an amount not to exceed $235,229.30 (plus applicable taxes) annually, for a period of three (3) years under the State of Arizona Cooperative Purchase Contract 1GPA ADSPO17-149774; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Final Plat: A request by Jon Gauld for Oak 24, a subdivision of two multi-family residential lots on approximately 16,210 square feet located at 24 W Oak Avenue within the High Density Residential (HR) zone.

STAFF RECOMMENDED ACTION:

Staff recommends approving the final plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign the final plat when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

Consideration and Approval of Final Plat: Request by RP4V, LLC and RP40, LLC for approval of Rio Homes Unit 4 Final Plat, a 5.1-acre site located at 1221 E. Emma Dr. This Final Plat is an amendment (replat) to the original Rio Homes Final Plat recorded in 2005. The site is in the Medium Density Residential (MR) Zone and has a Resource Protection Overlay (RPO).

STAFF RECOMMENDED ACTION:

Staff recommends the City Council approve the Final Plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by Staff that the documents are ready for recording.

ROUTINE ITEMS

Consideration and Approval of Joint Funding Agreement between the United States Geological Survey and the City of Flagstaff for continued funding towards the C-aquifer Monitoring Program in the amount of $74,288.

STAFF RECOMMENDED ACTION:

Approve the Joint Funding Agreement with the U.S. Geological Survey (USGS) to contribute $74,288 from October 1, 2020, to September 30, 2023; and
Authorize the City Manager to execute the necessary documents

10.

PUBLIC HEARING ITEMS

Consideration and Adoption of Development Fee Study and Ordinance No. 2020-25: Development Fee Study prepared by TischlerBise; and an Ordinance of the Flagstaff City Council amending Flagstaff City Code, Title 3, Business Regulations, Chapter 3-11 Development Fees, by adopting revised Public Safety development fees.

STAFF RECOMMENDED ACTION:

At the October 20, 2020 Council Meeting:
1) Adopt Development Fee Study
2) Read Ordinance No. 2020-25 by title only for the first time
3) City Clerk reads Ordinance No. 2020-25 by title only (if approved above)
At the November 3, 2020 Council Meeting:
4) Read Ordinance No. 2020-25 by title only for the final time
5) City Clerk reads Ordinance No. 2020-25 by title only (if approved above)
6) Adopt Ordinance No. 2020-25


11.		REGULAR AGENDA

	A.	Consideration and Adoption of Resolution No. 2020-57: Approval of an Intergovernmental Agreement (IGA) between the City of Flagstaff and Northern Arizona University (NAU) for Applied Natural Resources Research.

		STAFF RECOMMENDED ACTION:
		1) Read Resolution No. 2020-57 by title only 2) City Clerk reads Resolution No. 2020-57 by title only (if approved above) 3) Adopt Resolution No. 2020-57

	B.	Consideration and Adoption of Ordinance No. 2020-26: An ordinance amending Title 11, General Plans and Subdivisions, Division 11-10.30, Specific Plans, to provide clarification regarding the process for adopting and amending specific plans.

		STAFF RECOMMENDED ACTION:
		At the October 20, 2020 Council Meeting: 1) Read Ordinance No. 2020-26 by title only for the first time 2) City Clerk reads Ordinance No. 2020-26 by title only (if approved above) At the November 3, 2020 Council Meeting: 3) Read Ordinance No. 2020-26 by title only for the final time 4) City Clerk reads Ordinance No. 2020-26 by title only (if approved above) 5) Adopt Ordinance No. 2020-26

	C.	Consideration and Adoption of Ordinance No. 2020-27: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 3 Business Regulations, by adopting a new chapter 3-12 Short-Term Rentals; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date

		STAFF RECOMMENDED ACTION:
		At the October 20, 2020 Council Meeting: 1) Read Ordinance No. 2020-27 by title only for the first time 2) City Clerk reads Ordinance No. 2020-27 by title only (if approved above) At the November 3, 2020 Council Meeting: 3) Read Ordinance No. 2020-27 by title only for the final time. 4) City Clerk reads Ordinance No. 2020-27 by title only (if approved above) 5) Adopt Ordinance No. 2020-27

12.		DISCUSSION ITEMS

	A.	Flagstaff Police Presentation on Public Safety Commissions.

13.		COUNCIL LIAISON REPORTS


14.		FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.

	A.	Future Agenda Item Request (F.A.I.R.) A Citizens' Petition requesting that the Council "declare a Housing Crisis in the City of Flagstaff through Emergency Resolution. This action should be followed by the prioritization of housing as a focus of investment, action and support by the City."

15.		CITY MANAGER REPORT

	A.	City Manager Report

16.		COVID-19 UPDATES

	A.	Community Partner and City staff updates on COVID-19

17.		INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS

18.		ADJOURNMENT