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DRAFT AGENDA
A M E N D E D

REGULAR COUNCIL MEETING
TUESDAY
MAY 2, 2023

COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
3:00 P.M.

All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***

Verbal public comments may be given through a virtual public comment platform or in-person

If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.

VIRTUAL PUBLIC COMMENT WAITING ROOM

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.

CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

ROLL CALL

NOTE: One or more Councilmembers may be in attendance through other technological means.

MAYOR DAGGETT
VICE MAYOR ASLAN
COUNCILMEMBER HARRIS
COUNCILMEMBER HOUSE

COUNCILMEMBER MATTHEWS
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SWEET

PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT

The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.

PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

PROCLAMATIONS AND RECOGNITIONS

Proclamation: Bike Month

Proclamation: Municipal Clerk Week

COUNCIL LIAISON REPORTS

APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).

Consideration of Appointments: Open Spaces Commission. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Make three appointments to terms expiring April 2026.

Consideration of Appointments: Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA) Transit Advisory Committee (TAC) Citizen Representative Alternate. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Make one appointment to a term expiring May 2026.

CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.

Consideration of Appointment and Reappointment: On-Call Magistrates for the Flagstaff Municipal Court. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Approve the appointment of Hector Figueroa and the reappointment of Michael Araujo and Howard Grodman as On-Call Magistrates to the Flagstaff Municipal Court.

Consideration and Approval of Contract: Approve the Construction Contract with Hylan-West, Inc. for the Soliere Water Transmission Main ("Project") in the amount of $2,986,530.11 (which is the sum of the bid amount of $2,900,913.00 and a Contract Allowance of $85,617.11). Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Approve the Construction Contract with Hylan-West, Inc. (“Contractor”) in the amount of $2,986,530.11 (which is the sum of the Contractor’s bid amount of $2,900,913.00 and a Contract Allowance of $85,617.11) and a contract time of 180 calendar days;
Approve a Contract Allowance of $85,617.11, which is 5% of the Engineer’s Estimate;
Approve Change Order Authority to the City Manager in the amount of $290,091.30 (10% of the contract amount, less allowances); and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: Approve a Contract for Materials and Services with Vulcan Materials Company in an amount not to exceed $118,000 for hot mix asphalt for the Street Section. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Approve a Contract for Materials and Services with Vulcan Materials Company in an amount not to exceed $118,000 for hot mix asphalt for the Street Section; and
Authorize the City Manager to execute the necessary documents.

ROUTINE ITEMS

Consideration and Approval of Contract: Approval of First Amendment for GMP 2 for Construction Phase I Maintenance Repair Services with Hunter Contracting Co. for a Guaranteed Maximum Price (GMP) in the amount of $3,220.380.87 for the Inner Basin Waterline Restoration Project. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Approve First Amendment 1 for GMP 2 for Construction Phase I Maintenance Repair Services with Hunter Contracting Co. for a GMP of $3,220,380.87 and a contract duration of 130-calendar days for a total Agreement amount of $3,410,074.87; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: Approve a Cooperative Purchase Contract with General Acrylics, Inc., in the total amount of $920,642.42 to design and build eight pickleball courts and overlay existing tennis and basketball courts at Bushmaster Park.

RESCHEDULED TO MAY 16, 2023 Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Consider and approve a Cooperative Purchase Contract with General Acrylics, Inc., in the total amount of $920,642.42 to design and build eight pickleball courts and overlay existing tennis and basketball courts at Bushmaster Park; and
~~Authorize the City Manager to execute the necessary documents.~~

10.

REGULAR AGENDA

Consideration and Adoption of Ordinance No. 2023-05: An Ordinance of the City Council of the City of Flagstaff, amending Flagstaff City Code, Title 14 Human Relations, Chapter 14-02 Civil Rights, Section 14-02-001-0006 Complaint Procedures, to allow a verified charge to be filed within one hundred and eighty (180) calendar days after the alleged violation occurred; providing for repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

At the ~~March 21, 2023~~ May 2, 2023 Council Meeting:
1) Read Ordinance No. 2023-05 by title only for the first time
2) City Clerk reads Ordinance No. 2023-05
At the ~~April 4, 2023~~ May 16, 2023 Council Meeting:
4) Read Ordinance No. 2023-05 by title only for the final time
5) City Clerk reads Ordinance No. 2023-05
6) Adopt Ordinance No. 2023-05

Consideration and Adoption of Resolution No. 2023-19: A resolution approving the City of Flagstaff's 2023 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD) Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

1) Read Resolution No. 2023-19 by title only
2) City Clerk reads Resolution No. 2023-19 (if approved above)
3) Adopt Resolution No. 2023-19

Consideration and Adoption of Resolution No. 2023-22: A resolution approving Binding Waivers of Enforcement for twelve parcels of land located in the City of Flagstaff. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

1) Read Resolution No. 2023-22 by title only
2) City Clerk reads Resolution No. 2023-22 by title only (if approved above)
3) Adopt Resolution No. 2023-22

Consideration and Adoption of Resolution No. 2023-17: A resolution of the Flagstaff City Council, approving the First Amendment to the Transit Service Intergovernmental Agreement by and between the City of Flagstaff and the Northern Arizona Intergovernmental Public Transportation Authority Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

1) Read Resolution No. 2023-17 by title only
2) City Clerk reads Resolution No. 2023-17 by title only (if approved above)
3) Adopt Resolution No.2023-17

PUBLIC HEARING ITEMS

Consideration and Adoption of Resolution No. 2023-20 and Ordinance No. 2023-12: A Resolution of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "NAH Health Village Phase 1 Specific Plan" and an Ordinance of the City Council of the City of Flagstaff, Coconino County adopting the NAH Health Village Phase 1 Specific Plan to guide the development of 172.62 acre of real property and to provided specific development requirements for 93.39 acres generally located at 1120 W Purple Sage Trail. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

At the May 2, 2023, Council Meeting:
1) Hold the public hearing
2) Read Resolution No. 2023-20 by title only
3) City Clerk reads Resolution No. 2023-20 by title only (if approved above)
4) Read Ordinance No. 2023-12 by title only for the first time
5) City Clerk reads Ordinance No. 2023-12 by title only (if approved above)
At the May 16, 2023, Council Meeting:
6) Adopt Resolution No. 2023-20
7) Read Ordinance No. 2023-12 by title only for the final time
8) City Clerk reads Ordinance No. 2023-12 by title only (if approved above)
9) Adopt Ordinance No. 2023-12

ii.

Consideration and Adoption of Ordinance No. 2023-11: An Ordinance of the City Council of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 98.39 acres of real property from Rural Residential (40.47 acres) and Estate Residential (57.92 acres) to Highway Commercial (63.18 acres) and Public Facilities (35.21 acres) and adding the Resource Protection Overlay to APN 112-10-036, 112-10-037, and 112-05-125 generally located at 1120 W Purple Sage Trail. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

At the May 2, 2023, Council Meeting:
1) Hold Public Hearing
2) Read Ordinance No. 2023-11 by title only for the first time
3) City Clerk reads Ordinance No. 2023-11 by title only (if approved above)
At the May 16, 2023, Council Meeting:
4) Read Ordinance No. 2023-11 for the final time
5) City Clerk reads Ordinance No. 2023-11 by title only (if approved above)
6) Adopt Ordinance No. 2023-11

11.

PUBLIC PARTICIPATION

12.

INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS

13.

ADJOURNMENT

CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2023.

__________________________________________
Stacy Saltzburg, MMC, City Clerk