City Council Draft Agenda

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Meeting Date: 11/17/2020  
Co-Submitter: Jeanie Gallagher From: Shannon Anderson, Deputy City Manager

Consideration and Adoption of Ordinance No. 2020-31:  An ordinance amending Flagstaff City Code, Chapter 1-18, Administrative Departments, to establish the Engineering and Capital Improvements Division in City Code.
At the November 17, 2020 Council Meeting:
1) Read Ordinance No. 2020-31 by title only for the first time
2) City Clerk reads Ordinance No. 2020-31 by title only (if approved above)
At the December 1, 2020 Council Meeting:
3) Read Ordinance No. 2020-31 by title only for the final time
4) City Clerk reads Ordinance No. 2020-31 by title only (if approved above)
5) Adopt Ordinance No. 2020-31
Executive Summary:
In accordance with City Charter Article IV Section 1(a), the Council, by ordinance not inconsistent with the City Charter, shall provide for the organization, conduct, and operation of the several offices and departments of the City as established by the Charter, for the creation of additional departments, divisions, offices, and agencies, and for their consolidation, alteration, or abolition.

The City Manager's office has evaluated the organizational structure and has determined there is great benefit to having Engineering and Capital Improvements be a separate division and part of the City's Leadership Team.  This would move Engineering and Capital Improvements from being a Community Development section to a division reporting to the City Manager. 

In addition to the creation of this division, City staff wanted to make City Council aware of another restructure taking place effective January 2021.  This is the movement of the Open Space Program from the Sustainability Section to the Parks and Recreation Section in Public Works.  In January 2020, Sustainability was reclassified from a Program to a Section and became a direct report to the City Manager.  In an effort to focus Sustainability staff's actions towards solutions to address the Climate Emergency, City management decided to transition the Open Space Program back to Parks and Recreation.  The Open Space Program aligns well with Parks and Recreation programs and creates greater potential of shared resources.
Financial Impact:
There is a budgetary impact when reclassifying the current City Engineer from a Section Head to a Division Director.  This will be discussed with the Budget Team and the intention is to place a hold on this reclassification like all other compensation changes in alignment with the significant stage of the recession plan.

There are no financial impacts related to the movement of the Open Space Program from Sustainability to Parks and Recreation.
Policy Impact:
This reorganization will impact the structure section of the Employee Advisory Committee policy 1-10-070 in the Employee Handbook of Regulations.  If this ordinance is approved, the Employee Advisory Committee policy changes will be brought to City Council for consideration.
Connection to PBB Key Community Priorities/Objectives & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
High Performing Governance: Enhance the organization's fiscal stability and increase efficiency and effectiveness
Has There Been Previous Council Decision on This:
Ord. 2020-31


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