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DRAFT AGENDA

REGULAR COUNCIL MEETING
TUESDAY
NOVEMBER 17, 2020

STAFF CONFERENCE ROOM
SECOND FLOOR - CITY HALL
211 WEST ASPEN AVENUE
3:00 P.M.

ATTENTION

IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE

The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

PUBLIC COMMENT PROTOCOL

The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings.

All public comments will be taken either telephonically or accepted as a written comment.

Public comments may be submitted to publiccomment@flagstaffaz.gov

If you wish to address the City Council with a public comment by phone you must submit the following information:

First and Last Name
Phone Number
Agenda Item number you wish to speak on

If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.

All comments submitted otherwise will be considered written comments and will be documented into the record as such.

If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov.

AGENDA

CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

ROLL CALL

NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.

MAYOR EVANS
VICE MAYOR SHIMONI
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER SALAS
COUNCILMEMBER WHELAN

PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).

Consideration of Appointments: Airport Commission. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Make one appointment to a term expiring October 2023.

Consideration of Appointments: Housing Commission Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Make one appointment to a Community Representative seat for a term expiring in September 2021.
Make one appointment to a Community Representative seat for a term expiring in September 2023.
Make one appointment to a Building and Real Estate Professional - Realtor seat to a term expiring in September 2023.
Make one appointment to a Building and Real Estate Professional - Any seat to a term expiring in September 2023.

Consideration of Appointment: Sustainability Commission. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Make one appointment to a term expiring October 2022.
Make two appointments to terms expiring October 2023.

LIQUOR LICENSES PUBLIC HEARINGS

CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.

Consideration and Approval of Contract: Slash Management contract for the Schultz Pass and Dry Lake Hills area with Markit! Forestry. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Approve the contract with Markit! Forestry in the amount of $463,060.
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of a Consulting Contract: Landfill Road Environmental Assessment with EnviroSystems Management, Inc. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Approve a Cooperative Purchasing Contract with EnviroSystems Management, Inc. to provide professional consulting services for an amount of $73,246.00.
Authorize the City Manager to execute all necessary documents.

ROUTINE ITEMS

Consideration and Adoption of Resolution No. 2020-59 and Ordinance No. 2020-28: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Case No. PZ-19-00125 Updates to Zoning Code 2020 - High Occupancy Housing Land Use;" and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to implement the High Occupancy Housing Plan by adopting the High Occupancy Housing Development (HOHD) and Mixed-Use High Occupancy Housing Development (MHOHD) land uses and related standards. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

1) Adopt Resolution No. 2020-59
2) Read Ordinance No. 2020-28 by title only for the final time
3) City Clerk reads Ordinance No. 2020-28 by title only (if approved above)
4) Adopt Ordinance No. 2020-28

Consideration and Adoption of Ordinance No. 2020-29: An ordinance of the City Council of the City of Flagstaff abandoning and authorizing the sale of approximately 1,200 square feet of public right-of-way adjacent to 4013 S. Holland Road; providing for delegation of authority, repeal of conflicting ordinances, severability, and establishing an effective date. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

1) Read Ordinance No. 2020-29 by title only for the final time
2) City Clerk reads Ordinance No. 2020-29 by title only (if approved above)
3) Adopt Ordinance No. 2020-29

Consideration and Adoption of Ordinance No. 2020-30: An ordinance of the Flagstaff City Council ratifying the grant and reservation of easements; and formally accepting dedications and donations of easements and real property interests; delegating authority; and establishing an effective date. (approving receipt/transfer of easements and real property interests) Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

1) Read Ordinance No. 2020-30 by title only for the final time
2) City Clerk reads Ordinance No. 2020-30 by title only (if approved above)
3) Adopt Ordinance No. 2020-30

Consideration and Approval of Amendment One to the Construction Manager At Risk Construction Services Agreement: for the northern portion of the Coconino Estates Improvements Phase I Project. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Approve Amendment One to the Construction Manager At Risk (CMAR) Construction Services Agreement No. 2019-37, with Eagle Mountain Construction, to include the Guaranteed Maximum Price (GMP) for the northern portion of the Coconino Estates Improvements Phase I Project in the amount of $3,192,513.34 with no changes to the contract duration; and
Approve an Owner’s Contingency of $74,842.99, which is approximately 2.3% of the Guaranteed Maximum Price for the northern portion of the Project.
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: Federal Lobbying Services Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Approve the Contract with Nexxus Consulting, LLC to provide federal lobbying services for the City of Flagstaff for an annual fee of $96,000 for the first year with a provision for a 2.5% increase each succeeding year, plus applicable expenses billed at cost.
Authorize the City Manager to execute the necessary documents.

REGULAR AGENDA

Consideration and Adoption of Resolution No. 2020-61: A Resolution amending the 2019/2020 Annual Action Plan to allocate Community Development Block Grant Program Coronavirus (CDBG-CV) funds and authorizing submission of the amended 2019/2020 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD). Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Read Resolution No.2020-61 by title only
City Clerk reads Resolution No. 2020-61 by title only (if approved above)
Adopt Resolution No. 2020-61

Consideration and Adoption of Ordinance No. 2020-31: An ordinance amending Flagstaff City Code, Chapter 1-18, Administrative Departments, to establish the Engineering and Capital Improvements Division in City Code. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

At the November 17, 2020 Council Meeting:
1) Read Ordinance No. 2020-31 by title only for the first time
2) City Clerk reads Ordinance No. 2020-31 by title only (if approved above)
At the December 1, 2020 Council Meeting:
3) Read Ordinance No. 2020-31 by title only for the final time
4) City Clerk reads Ordinance No. 2020-31 by title only (if approved above)
5) Adopt Ordinance No. 2020-31

Consideration and Adoption of Ordinance No. 2020-32: An ordinance of the City Council of the City of Flagstaff, changing the name of Agassiz Street to ____; providing for severability, authority for clerical corrections, and establishing an effective date Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

At the November 17, 2020 Council Meeting:
1) Read Ordinance No. 2020-32 by title only for the first time
2) City Clerk reads Ordinance No. 2020-32 by title only (if approved above)
At the December 1, 2020 Council Meeting:
3) Read Ordinance No. 2020-32 by title only for the final time
4) City Clerk reads Ordinance No. 2020-32 by title only (if approved above)
5) Adopt Ordinance No. 2020-32

10.

COUNCIL LIAISON REPORTS

11.

FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.

Future Agenda Item Request (F.A.I.R.): A request by Councilmember Salas to place on a future agenda a discussion about a policy of a moratorium on any new or increased fees until after the global pandemic is over as set forth by CDC. Click this link to view Agenda Item

12.

CITY MANAGER REPORT

13.

COVID-19 UPDATES

14.

INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS

15.

ADJOURNMENT

CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2020.

__________________________________________
Stacy Saltzburg, MMC, City Clerk