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REGULAR COUNCIL MEETING
TUESDAY

OCTOBER 5, 2021
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE

3:00 P.M.
 
ATTENTION

IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE RESUMED WITH LIMITED CAPACITY


The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***


WE ARE NO LONGER USING TELEPHONE COMMENTS

All verbal public comments will be given through a virtual public comment platform


If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.

VIRTUAL PUBLIC COMMENT WAITING ROOM
 

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.

AGENDA
 
             
1.  
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR DEASY
VICE MAYOR DAGGETT
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY

COUNCILMEMBER SALAS
COUNCILMEMBER SHIMONI
COUNCILMEMBER SWEET
 
3.  
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
5.   PROCLAMATIONS AND RECOGNITIONS
 
A.   Proclamation: Manufacturers Month
 
B.   Proclamation: Indigenous Peoples' Day
 
C.   Proclamation: World Mental Health Month
 
6.   CITY MANAGER REPORT
 
A.   City Manager Report Click this link to view Agenda Item
 
 
Information Only
 
i.   Independent Redistricting Grid Maps Comment
 
7.   COUNCIL LIAISON REPORTS
 
8.   COVID-19 UPDATE
 
A.   COVID-19 Update Click this link to view Agenda Item
 
 
This presentation is for informational purposes only.
 
9.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Heritage Preservation Commission. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one PROFESSIONAL appointment to a term expiring December 2023.
Make two AT-LARGE appointments to terms expiring December 2022.
 
10.   LIQUOR LICENSE PUBLIC HEARINGS
 
A.   Consideration and Action on Liquor License Application: Craig Garland Spivey, "Bowlski's" 4650 N. Hwy 89, Series 12, New Application. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold the public hearing.

The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
11.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Contract:  Flaglights LLC, dba Holiday Cheer for the City's Holiday Lights and Decoration Program in the amount of $59,440.00. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the annual service agreement with Flaglights LLC, dba Holiday Cheer and execute a $59,440.00 contract.
  2. Authorize the City Manager to execute the necessary documents.
 
B.   Consideration and Approval of Contract: Approve the Construction Contract with Scholz Contracting, LLC for the East Route 66 and El Paso Waterline Extension Project in the amount of $1,392,689.55 (which is the sum of the Contractor’s bid amount of $1,326,371.00 and a Contract Allowance of $66,318.55). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Construction Contract with Scholz Contracting, LLC in the amount of $1,392,689.55 (which is the sum of the Contractor’s bid amount of $1,326,371.00 and a Contract Allowance of $66,318.55), and a contract time of 126-calendar days; 
  2. Approve a contract allowance of $66,318.55 which is 5% of the lowest responsive and responsible bid;
  3. Approve Change Order Authority to the City Manager in the amount of $132,637.10 (10% of the contract amount, less allowances); and
  4. Authorize the City Manager to execute the necessary documents.
 
C.   Authorization for Partial Settlement of Tax Litigation: City of Phoenix v. Orbitz Worldwide Inc., 247 Ariz. 234 (2019).  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Authorize City Manager to approve partial settlement of the tax lawsuit, City of Phoenix v. Orbitz Worldwide Inc., 247 Ariz. 234 (2019).
 
D.   Consideration and Approval of Grant Agreement: Approval the Grant Agreement between the City of Flagstaff and the U.S. Department of Homeland Security, Federal Emergency Management Agency (FEMA) for six (6) new Firefighters. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Grant Agreement with the Department of Homeland Security for the FY 2020 Staffing for Adequate Fire and Emergency Response (SAFER) Grant in the amount of $1,436,864.10 for the staffing of six (6) new Firefighters over the next three (3) years.
 
E.   Consideration and Approval of Contract:  Annual Master Agreement for Software Maintenance with Hexagon for software utilized by the City Police Department in the amount of $234,359.85 (plus any applicable sales tax). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Annual Master Agreement for Software Maintenance with Hexagon in the amount of $234,359.85 (plus any applicable sale tax); and
  2. Authorize the City Manager to execute all necessary documents.
 
12.   ROUTINE ITEMS
 
A.   Consideration and Approval of Contract:  Change Order Number 4 with Peak Engineering, Inc., in the amount of $115,353.34 and add 540 calendar days for the design work associated with the potential alternative alignment of the new JW Powell Boulevard extension to Fourth Street.  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve Change Order Number 4 with Peak Engineering, Inc.; in the amount of $115,353.34;
  2. Add 540 calendar days to the design services contract; and
  3. Authorize the City Manager to execute the necessary documents.
 
B.   Consideration and Adoption of Ordinance No. 2021-22:  An ordinance of the City Council of the City of Flagstaff clarifying the duties of the Beautification and Public Art Commission, and clarifying that the Procurement Code Manual procedures apply to expenditures for Arts and Sciences and Beautification funds; providing for repeal of conflicting ordinances, severability, and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2021-22 by title only for the final time
2) City Clerk reads Ordinance No. 2021-22 by title only (if approved above)
3) Adopt Ordinance No. 2021-22
 
13.   REGULAR AGENDA
 
A.   Consideration and Adoption of Resolution No. 2021-46:  A resolution to approve an Intergovernmental Agreement (IGA) between City of Flagstaff and Lockett Ranches Fire District to provide fire and emergency medical services. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2021-46 by title only
2) City Clerk reads Resolution No. 2021-46 by title only (if approved above)
3) Adopt Resolution No. 2021-46
 
B.   Consideration and Adoption of Resolution No. 2021-45:  A resolution of the City Council of the City of Flagstaff, authorizing determination and offers of relocation benefits to persons displaced to make way for the Lone Tree Overpass project; providing for delegation of authority, subsequent Council ratification, and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2021-45 by title only
2) City Clerk reads Resolution No. 2021-45 by title only (if approved above)
3) Adopt Resolution No. 2021-45
 
C.   Consideration and Approval of Contract:  Approve the Professional Services Contract with Terros, Inc. dba Terros Health for the Alternate Response Mobile Unit in the amount of $2,583,300. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Professional Services Contract with Terros, Inc. dba Terros Health (Terros Health) for Mobile Alternative Response Team Services for three years with the ability to renew up to two successive one year terms in the amount of $2,583,300.  The table below outlines the cost per year.
 
Expense Line Item Year 1 Year 2 Year 3 Year 4 Year 5 Total
Personnel: $274,100 $289,800 $298,500 $307,500 $316,700 $1,486,600
Fringe Benefits: $67,200 $69,200 $71,200 $73,400 $75,600 $356,600
Travel: $7,300 $7,500 $7,700 $8,000 $8,300 $38,700
Equipment: $0 $0 $0 $0 $0 $0
Supplies: $7,000 $6,600 $6,700 $6,600 $6,700 $33,600
Contracts: $0 $0 $0 $0 $0 $0
Construction: $0 $0 $0 $0 $0 $0
Other: $144,800 $145,300 $149,900 $155,300 $158,000 $753,300
Year #1 - Program Startup - Billing Credit (Months 1-5) $(85,500) $0 $0 $0 $0 $(85,500)
Total: $414,900 $518,400 $534,000 $550,800 $565,200 $2,583,300


















2. Authorize the City Manager to execute the necessary documents.
 
14.   DISCUSSION ITEMS
 
A.   Beulah/University Roadway Project - Bike and Pedestrian Design Discussion Click this link to view Agenda Item
 
 
Presentation to share the current roadway design work by Shephard-Wesnitzer Inc. (SWI) and Mark Lenters (Kimley-Horn and Associates, Inc.) which incorporates the Council feedback from the June 29, 2021, Council Meeting concerning bike and pedestrian design. Staff recommendation is to proceed to final design and conclude the design phase of this project.
 
B.   Discussion on the Alternate Response Model and Care Center Click this link to view Agenda Item
 
 
City Council discussion on the Alternate Response Model and Care Center.
 
15.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.) A Citizens' Petition requesting "a meeting with City and County representatives to obtain a comprehensive report of what mitigation has been done on the Museum Fire burn scar and watershed and what the outcomes have been, and what the short, mid, and long term plans for funding are." Click this link to view Agenda Item
 
 
Council direction.
 
16.   INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
 
17.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2021.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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