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FINAL AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY
SEPTEMBER 19, 2017
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
4:30 P.M. AND 6:00 P.M.

 
4:30 P.M. MEETING
 
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
 
             
1.  
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
 
MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA
 
3.  
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4.   APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
 
A.   Consideration and Approval of Minutes:  City Council Special Meeting (Executive Session) of September 12, 2017; and Regular Council Meeting of September 5, 2017.
 
5.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
6.   PROCLAMATIONS AND RECOGNITIONS
 
A.   Presentation of Award to Flagstaff Unified School District re STEM (Science, Technology, Engineering and Mathematics) Program
 
7.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Airport Commission.
 
  STAFF RECOMMENDED ACTION:  
 
 
 Make three appointments to terms expiring October 2020.
 
8.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Payment:  To Northern Arizona University (NAU)  for  annual maintenance of the Public Safety Radio System.
 
  STAFF RECOMMENDED ACTION:  
 
 
Authorize the payment to Northern Arizona University (NAU) in the amount of $80,903.34 for the public safety radio system annual maintenance.
 
B.   Consideration and Approval of Contract:  Independent Contract Agreement (ICA) with Salt River Project (SRP) for the Upper Lake Mary Watershed (ULM) Monitoring Project.  (Contract for monitoring the Upper Lake Mary Watershed.)
 
  RECOMMENDED ACTION:  
 
 
Staff recommends approving the ICA with SRP with scope-of-work (schedule A) proposals for FY18-FY20, not-to-exceed $150,000 annually as approved by City Council each budget year.  This agreement would include:  A) Provision of Operation and Data Services to seven SRP Flowtography® stations, B) Provision of Operation Services to one SRP Flowtography® station at Newman Canyon, C) Provision of Operation Services to three SRP Snow Precipitation Antifreeze Gage Stations, D) Collection of annual payment due for three SRP Snow Precipitation Antifreeze Gages per fiscal year.
 
9.   ROUTINE ITEMS
 
A.   Consideration and Approval of Contract:  To purchase two (2) Ford Explorer replacement vehicles for the Flagstaff Fire Department (FFD).
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the purchase of two (2) Ford Explorer replacement vehicles through Peoria Ford (the low bidders in a 30-day open bid process) for the combined price of $58,425.96.
 
B.   Consideration and Adoption of Ordinance No. 2017-26:  An ordinance Amending the Employee Handbook of Regulations by approving changes relating to appropriate salary of employees upon hiring or promotion, reclassification, and rezones.
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2017-26 by title only for the final time
2) City Clerk reads Ordinance No. 2017-26 by title only (if approved above)
3) Adopt Ordinance No. 2017-26
 
 
RECESS

6:00 P.M. MEETING

RECONVENE
 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
 
10.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA
 
11.   PUBLIC PARTICIPATION
 
12.   CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
 
13.   REGULAR AGENDA
 
A.   Consideration and Approval of Preliminary Plat: Request from VP 66 & Woody Mountain LLC, for the subdivision of Timber Sky Block 3A, approximately 7.53 acres in the Medium Density Residential (MR) zone into 35 single-family residential lots, Timber Sky Block 7A, approximately 12.86 acres in the Single-family Residential (R1) zone into 35 single-family residential lots, and Timber Sky Block 8, approximately 22.43 acres in the Single-family Residential (R1) zone into 89 single-family residential lots.
 
  STAFF RECOMMENDED ACTION:  
 
 
Staff and the Planning and Zoning Commission recommend approving the preliminary plat with the conditions outlined in the staff summary.
 
B.   Consideration and Possible Adoption of Resolution No.  2017-34:  A resolution of the Flagstaff City Council supporting the extension of the Deferred Action for Child Arrivals (DACA) program and calling upon Congress to permanently address the legal status of Dreamers.
 
  STAFF RECOMMENDED ACTION:  
 
 

1) Read Resolution No. 2017-34 by title only
2) City Clerk reads Resolution No. 2017-34 by title only (if approved above)
3) Adopt Resolution No. 2017-34
 
14.   COUNCIL LIAISON REPORTS
 
15.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to place on a future agenda a discussion on requiring high occupancy housing projects and other higher density projects to use reclaimed water for all non-potable uses in the development.
 
B.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to place on a future agenda a review of the Traffic Impact Policy that allows the traffic rating of a road to degrade as a result of development.
 
16.   INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
17.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ___________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this _____ day of _________________, 2017.

  

____________________________________
Elizabeth A. Burke, MMC, City Clerk                                

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