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FINAL AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY
SEPTEMBER 5, 2017
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
4:30 P.M. AND 6:00 P.M.

 
4:30 P.M. MEETING
 
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
 
             
1.  
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA
 
3.  
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4.   APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
 
A.   Consideration and Approval of Minutes:  City Council Combined Special Meeting/Work Session of May 30, 2017; Special Council Meeting of July 7, 2017; City Council Regular Council Meeting of August 15, 2017; Regular Council Meeting of August 21, 2017; and the Special Meeting (Executive Session) of August 29, 2017.
 
5.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
6.   PROCLAMATIONS AND RECOGNITIONS
 
7.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Parks and Recreation Commission.
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one appointment to a term expiring August 2018.
Make three appointments to terms expiring August 2020.
 
B.   Consideration of Appointments:  Beautification and Public Art Commission.
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one appointment to a term expiring June 2019.
 
C.   Consideration of Appointments:  Citizens' Transportation Tax Commission
 
  STAFF RECOMMENDED ACTION:  
 
 
Make 14 appointments to terms expiring March 2018.
 
8.   LIQUOR LICENSE PUBLIC HEARINGS
 
A.   Consideration and Action on Liquor License Application: John Phillips, Flagstaff Liquor, 1700 East Route 66, Series 09 (liquor store - all spirituous liquor), Person and Location Transfer.
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
 
9.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of License Agreement: Between the City of Flagstaff and the Flagstaff Youth Hockey Association (FYHA) which outlines the responsibilities for both parties including the rental of ice time from the City of Flagstaff Jay Lively Activity Center.
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the license agreement between the City of Flagstaff and the Flagstaff Youth Hockey Association with anticipated revenue of approximately $69,000.
 
10.   ROUTINE ITEMS
 
A.   Consideration and approval of Grant Application and Acceptance:  U.S. Department of Justice, Fiscal Year 2017 Edward Byrne Memorial Justice Assistance Grant in the amount of $21,324.00.
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the submission of a Grant Application and authorize acceptance upon award for the U.S. Department of Justice, Fiscal Year 2017 Edward Byrne Memorial Justice Assistance Grant (JAG) for the amount of $21,324.00; grant funding will be used to pay for Flagstaff Police officer overtime and for the Sheriff's Office to purchase radio channel recording equipment and two mobile radios for use in patrol vehicles.
 
B.   Consideration and Approval of Intergovernmental Agreement:  Between the City of Flagstaff and Coconino County for submission of a grant application and approval upon award of the U.S. Department of Justice, Fiscal Year 2017 Edward Byrne Memorial Justice Assistance (JAG) Grant.
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Intergovernmental Agreement (IGA) with Coconino County for the Fiscal Year 2017 Edward Byrne Memorial Justice Assistance Grant in the amount of $6,397.00 for the County to utilize for the purchase of two vehicle radios and recording equipment which aids in diagnosing communication issues.
 
C.   Consideration and Adoption of Ordinance No. 2017-26:  An ordinance Amending the Employee Handbook of Regulations by approving changes relating to appropriate salary of employees upon hiring or promotion, reclassification, and rezones.
 
  STAFF RECOMMENDED ACTION:  
 
 
At the September 5, 2017, Council Meeting:
1) Read Ordinance No. 2017-26 by title only for the first time
2) City Clerk reads Ordinance No. 2017-26 by title only (if approved above)
At the September 19, 2017, Council Meeting:
3) Read Ordinance No. 2017-26 by title only for the final time
4) City Clerk reads Ordinance No. 2017-26 by title only (if approved above)
5) Adopt Ordinance No. 2017-26
 
D.   Consideration and Approval of Grant Agreement:   Between the City of Flagstaff and the Arizona Department of Transportation for the Flagstaff Airport, Runway 3/21 Mill and Overlay Project.
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Grant Agreement with the Arizona Department of Transportation (ADOT) Multimodal Planning Division Aeronautics Group in the amount of $387,332 for the Runway 3/21 Mill and Overlay Project; grant will match the City's costs associated with the project.
 
E.   Consideration to Reject All Proposals: Sale or Lease of 303 Lone Tree Road RFP #2017-10
 
  STAFF RECOMMENDED ACTION:  
 
 
 Reject all proposals as submitted for the Request for Proposals (RFP) #2017-10, Sale or Lease of 303 Lone Tree Road property.
 
F.   Consideration and Adoption of Resolution No. 2017-24:  A resolution of the Flagstaff City Council adopting Notice of Intention to increase Reclaimed Water Rates or Rate Components, Fees of Service charges and establishing a date for a public hearing on the proposed changes for November 7, 2017.
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2017-24 by title only
2) City Clerk reads Resolution No. 2017-24 by title only (if approved above)
3) Adopt Resolution No.2017-24
 
G.   Consideration and Adoption of Resolution No. 2017-32:  A resolution of the Flagstaff City Council adopting Notice of Intention to increase Stormwater Rates or Rate Components, Fees of Service charges and establishing a date for a public hearing on the proposed changes for December 5, 2017.
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2017-32 by title only
2) City Clerk reads Resolution No. 2017-32 by title only (if approved above)
3) Adopt Resolution No.2017-32
 
H.   Consideration of Resolution No. 2017-29: A resolution authorizing the Second Amendment to the Rio Homes Development Agreement between the City of Flagstaff and AZNORTH Development, Inc.
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2017-29 by title only.
2) City Clerk reads Resolution No. 2017-29 by title only (if approved above).
3) Adopt Resolution No. 2017-29.
 
 
RECESS

6:00 P.M. MEETING

RECONVENE
 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
 
11.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA
 
12.   PUBLIC PARTICIPATION
 
13.   CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
 
14.   REGULAR AGENDA
 
A.   Consideration and Adoption of Resolution No. 2017-31:  A resolution of the Flagstaff City Council urging the United States Congress to pass carbon fee and dividend legislation.
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2017-31 by title only
2) City Clerk reads Resolution No. 2017-31 by title only (if approved above)
3) Adopt Resolution No.2017-31
 
B.   Consideration and Approval of Preliminary Plat:  Request from AZNorth Development for Trails End Mesa Estates, a 30-unit single-family residential subdivision on 5.54 acres in the R1, Single-Family Residential zone.
 
  STAFF RECOMMENDED ACTION:  
 
 
The Planning and Zoning Commission recommends (6-0 vote) the City Council approve the preliminary plat with the conditions shown in the Executive Summary, below.
 
15.   COUNCIL LIAISON REPORTS
 
16.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda a discussion on the use of the City Hall temporary flag pole consistent with City Council goals.
 
B.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova and Vice Mayor Whelan to place on a future agenda a discussion on whether future agreements should be conveyed through a property negotiation (easement approved by Council) or an administrative action (license approved by the City Manager); license agreements vs. non perpetual easements for Observatory Mesa and Picture Canyon.
 
17.   INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
18.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ___________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this _____ day of _________________, 2017.

 
 
___________________________________
Elizabeth A. Burke, MMC, City Clerk                                

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