City Council Meeting - FINAL


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  8.E.       
Meeting Date: 07/06/2021  
Co-Submitter: Stacey Brechler-Knaggs From: Katie Brandis, Dispatch Supervisor

Information
TITLE:
Consideration and Adoption of Resolution No. 2021-38:  A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the City of Williams, City of Page, Grand Canyon National Park, Glen Canyon National Park Service and the City of Flagstaff for the Arizona 911 Grant Program
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2021-38 by title only
2) City Clerk reads Resolution No. 2021-38 by title only (if approved above)
3) Adopt Resolution No. 2021-38
Executive Summary:
Flagstaff Police Department, acting as the 911 System Administrator for Coconino County PSAP's, was awarded $533,943.00 in grant funds from the Arizona Department of Administration State 911 Office. One of the grant requirements is for the System Administrator to enter into IGAs with the PSAP's they will be paying the 911 system bills for. For Coconino County, this includes Williams Police Department, Page Police Department, Grand Canyon National Park Service, and Glen Canyon National Park Service. The IGAs state that if the Arizona Department of Administration State 911 Office is unable to pay for the 911 system, each PSAP will be responsible for paying their portion of the 911 system operating costs.
Financial Impact:
The grant award is $533,943.00 which will fund all of Coconino County PSAP's 911 system operational costs 100%. This grant is budgeted in the Police Department budget.
Policy Impact:
None
Connection to PBB Key Community Priorities/Objectives & Regional Plan:
Regional Plan
Effective Governance - Regional Plan (2030) - Planning, Public Safety, Goal PF.3 Provide high-quality emergency response and public safety services.
Has There Been Previous Council Decision on This:
Yes. The council approved the 911 grant and the IGAs in 2019 and 2020. 
Options and Alternatives:
Approve the acceptance of the IGAs or decline the acceptance of the IGAs.
Background/History:
Flagstaff Police Department has been designated by the Arizona Department of Administration Office of Grants and Federal Resources Office State 911 Office as the System Administrator for all PSAP's in Coconino County. The System Administrator is responsible for submitting 911 system operating bills to the Arizona Department of Administration Office of Grants and Federal Resources Office State 911 Office and submitting call statistics and required reports to the State for all PSAP's within the county. Historically the 911 telephone bills for all the PSAP's in Coconino County would be mailed to the Flagstaff Police Department. The 911 Coordinator would audit the charges on the 911 bills and send them to the State 911 Office for payment. In turn, the State 911 Office would pay the bills with money from revenues collected through the Emergency Telecommunications Services Revolving Fund. In 2018, the State 911 Office was moved to the Arizona Department of Administration Office of Grants and Federal Resources Office. With this change, the Arizona Department of Administration Office of Grants and Federal Resources created a grant program for the FY2020 911 budget. System Administrators had to apply for the funds on behalf of the PSAP's in their county to pay the 911 bills. This allows the PSAP's and the System Administrators to be responsible for their bills and to be reimbursed through the grant award by the state. A requirement of the grant is to have agreements in place with the city that is designated System Administrator and the PSAP's they are responsible for. 
Key Considerations:
Flagstaff Police Department was designated System Administrator for the PSAP's within Coconino County to include: Williams Police Department, Page Police Department, Grand Canyon National Park and Glen Canyon National Park. The IGAs assure that if the State is unable to pay the 911 System bills, each PSAP will be responsible for their portion of the cost. 
Expanded Financial Considerations:
None. 
Community Benefits and Considerations:
Having a 911 system allows citizens to dial three numbers to have access to emergency services instead of having to dial seven digits and go through an automated telephone system. This allows for faster responses to emergencies for every citizen. The IGA's and the 911 budget grant will allow the PSAP's in Coconino County to have a consistent emergency response. 
Community Involvement:
To work with the public to ensure that the Coconino County PSAP's have correct address information and provide exceptional emergency services Countywide. 
Expanded Options and Alternatives:
If approved the IGA's would allow the City of Flagstaff, acting as 911 System Administrator to pay the 911 system operating bills on behalf of Coconino County PSAP's and be reimbursed from awards from the State 911 FY2022 Budget grants
Attachments
Res. 2021-38
IGA 911 Grant Glen Canyon
IGA 911 Grand Canyon
IGA 911 Page
IGA 911 Grant Williams


    

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