City Council Meeting - FINAL

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Meeting Date: 07/06/2021  
Co-Submitter: Stacey Brechler-Knaggs From: Katie Brandis, Dispatch Supervisor

Consideration and Approval of Grant Agreement:  State of Arizona 911 grant for Coconino County GIS project.
Approve the Grant Agreement with AZ State 911 Office for the Datamark GIS project for grant funds in the amount of $133,624.27 which will pay for the project in full. 
Executive Summary:
In January 2021, as part of the 911 Grant application process, Flagstaff Police Department applied for funds for a special GIS project to conduct a detailed data analysis of addressing and emergency service response boundaries that might cause issues for first responders in emergency situations. We were approved $133, 624.27 that will fund the project in its entirety. The northern half of Coconino County completed a GIS project in 2018 funded by Kane County that analyzed addresses and emergency service response boundaries. This project would complete the GIS project for the southern half of Coconino County. The scope of work also provides GIS software that will allow dispatchers to be able to flag problem addresses or areas so they can be corrected in the GIS data. The second part of the project that was approved was to move to a Next Gen 911 Master Street Address Guide (MSAG). This is the address information that is displayed on telephone system in the Communications Center when someone calls 911. GIS data is more accurate than the traditional address system that has been used in the past. Accurate addressing is crucial in emergency services because seconds can save lives. We have several rural areas in our county that need to have their addresses verified and/or corrected. This project will allow the Communications Center to continue to become NextGen 911 compliant. 
Financial Impact:
This project is funded in full by the State of AZ 911 Office.   The Police Department budget includes $715,000 to cover the FY2021-22 911 grant and the FY2021-22 GIS grant.
Policy Impact:
Connection to PBB Key Community Priorities/Objectives & Regional Plan:
Effective Governance - Regional Plan (2030) - Planning, Public Safety, Goal PF.3 Provide high-quality emergency response and public safety services.
Has There Been Previous Council Decision on This:
No. This is the first time we have been awarded grant money for a GIS project. 
Options and Alternatives:
Approve the acceptance of the grant from the State of Arizona 911 office in the amount of 133,624.27 for the GIS project or decline the acceptance of the grant. 
The Flagstaff Communications Center has been working for the last five years to become Next Gen 911 compliant. The requested project is for the improvement of GIS data for the support of 9-1-1 location validation and call routing.  Focused on the southern portion of Coconino County congruent to work completed previously, project work will involve GIS data enhancement of emergency services response boundaries specifically Public Safety Answering Point (PSAP aka 9-1-1 Center), Law Enforcement (LAW), Fire Response (FIRE), and Emergency Medical Services (EMS) boundaries] as well as changes necessary to address point and road centerline data to ensure data consistency, accuracy, and completeness.  This project focuses on ensuring all possible resources have been reviewed to develop top-grade, quality GIS data for use in a Next Generation 9-1-1 (NG9-1-1) call routing system; implementing a sustainable system of data and software that will allow continuous data maintenance and management; and provides GIS data that can be used, in synchronous fashion, for Computer-Aided Dispatch (CAD), situational awareness applications and a myriad of other applications that support the Communications Center.
Key Considerations:
Accurate addressing and emergency response boundaries are crucial to 911 dispatcher. This helps determine the correct and closest emergency response and can cut down the call processing time. In a 911 environment seconds can save lives.
Community Benefits and Considerations:
Accurate addressing through GIS allows for quicker and correct emergency response to our citizens and visitors when they experience an emergency and have to call 911.
Community Involvement:
Continue to work with community stakeholders to provide exemplary 911 service. 
DataMark Scope of Work
Grant Award Letter -GIS Project


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