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REGULAR COUNCIL MEETING
TUESDAY

07/06/2021
  STAFF CONFERENCE ROOM
SECOND FLOOR - CITY HALL
211 WEST ASPEN AVENUE

3:00 P.M.
ATTENTION

IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE


The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

PUBLIC COMMENT PROTOCOL


The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings.

All public comments will be taken either telephonically or accepted as a written comment.

Public comments may be submitted to publiccomment@flagstaffaz.gov 

If you wish to address the City Council with a public comment by phone you must submit the following information:

First and Last Name
Phone Number
Agenda Item number you wish to speak on
 
If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.
 
All comments submitted otherwise will be considered written comments and will be documented into the record as such.
 
If you wish to email Mayor and Council directly you may do so at
council@flagstaffaz.gov.

AGENDA
 
             
1.  
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR DEASY
VICE MAYOR DAGGETT
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY

COUNCILMEMBER SALAS
COUNCILMEMBER SHIMONI
COUNCILMEMBER SWEET
 
3.  
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
5.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Beautification and Public Art Commission. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one appointment to a term expiring June 2022.
Make three appointments to terms expiring June 2024.
 
6.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Final Plat: Request from Rhino Holdings Flagstaff LLC for Sears Redevelopment Final Plat (PZ-21-00025-02), a commercial subdivision containing three (3) lots located at 4800 N. Highway 89 in the HC (Highway Commercial) zone. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the final plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by staff that the documents are ready for recording.
 
B.   Consideration and Approval of Cooperative Purchase Contract: Purchase of All-Risk Velocity Fire Engine from Hughes Fire Equipment, Inc. in the amount of $749,343.27. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the cooperative purchase contract of a new Pierce Manufacturing, Inc. All-Risk Velocity Fire Engine in the amount of $749,343.27 from Hughes Fire Equipment, Inc. through a cooperative purchase contract with the City of Mesa; and
  2. Authorize the City Manager to execute the necessary documents.
 
C.   Consideration and Approval of Contract:  Water Loading Station Installation and Maintenance Contract with Flowpoint Environmental Systems, Inc. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Water Loading Station Installation and Maintenance Contract with Flowpoint Environmental Systems, Inc., in the amount of $73,528.97, plus applicable tax, $6,000.00 annually for software maintenance, and time and materials for hardware maintenance; and
  2. Authorize the City Manager to execute the necessary documents.
 
D.   Consideration and Approval of the Cooperative Purchase Contract: Beta Public Relations, LLC in the amount of $55,807.24 for public outreach services during the construction of the Coconino Estates Improvements Phase II Project. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Cooperative Purchase Contract with Beta Public Relations, LLC in the amount of $55,807.24 and a contract duration of 540-calendar days; and
  2. Authorize the City Manager to execute the necessary documents.
 
E.   Consideration and Approval of Final Plat: Case No. PZ-15-00115-17, VP 66 & Woody Mountain, LLC requests Final Plat approval for Timber Sky Phase 2 Final Block Plat, a subdivision consisting of six (6) blocks, three (3) tracts, and rights-of-way on 120 acres, located at 3425 W Route 66 in the R1, Single-Family Residential zone, the MR, Medium Density Residential zone and Public Open Space (POS) zone. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the final plat and authorize the Mayor to sign both the final plat and the City/Subdivider Agreement when notified by staff that all documents are ready for signature and recordation.
 
F.   Consideration and Approval of Contract: Purchase of an Aardvark Tactical small chassis robot in the amount of $63,855, with 100% funding from U.S. Department of Homeland Security (DHS) through AZ Department of Homeland Security and the Northern Arizona Metro Board. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Contract with Aardvark Tactical in the amount of $63,855. Where $20,000 was awarded by the AZ Department of Homeland Security and the remaining $43,855 was awarded and approved by the local Metro Board toward the purchase of this robot; and
  2. Direct the City Manager to complete the necessary documents.
 
G.   Consideration and Approval of Contract: Contract with Eurofins Eaton Analytical, LLC, Bio-Aquatic Testing, Inc., and TestAmerica Laboratories, Inc. for laboratory testing of water, wastewater, sludge, and soil samples - not to exceed $132,244. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve contracts with the following three laboratories: Eurofins Eaton Analytical, LLC, Bio-Aquatic Testing, Inc., and TestAmerica Laboratories, Inc. Each contract will be for an initial term of three years and each contract will include two annual extensions upon mutual agreement.
  2. Authorize the City Manager to execute all necessary documents.
 
H.   Consideration and approval of Grant Agreement: To the U.S. Department of Justice, through the Arizona Criminal Justice Commission, for the Edward Byrne Justice Assistance Grant funds in the amount of $283,494.00 for the Northern Arizona Street Crimes Task Force (METRO unit).  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the acceptance of the grant from the U.S. Department of Justice, through the Arizona Criminal Justice Commission, Edward Byrne Justice Assistance Grant funds in the amount of $283,494.00 for FY2022.
 
I.   Consideration and Approval of Grant Agreement:  State of Arizona 911 grant for Coconino County GIS project. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Grant Agreement with AZ State 911 Office for the Datamark GIS project for grant funds in the amount of $133,624.27 which will pay for the project in full. 
 
J.   Consideration and Approval of Grant Agreement: Arizona 911 Grant Agreement between Arizona Department of Administration and the City of Flagstaff acting as System Administrator for Coconino County.  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the acceptance of the grant from the Arizona Department of Administration Office in the amount of $533,943 for the 911 budget for Coconino County FY2021-2022. 
 
K.   Consideration and Approval of Multiple Contracts:  On-Call Legal Services Contracts. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Award contracts for "On-Call Legal Services" to the following eight (8) firms, and authorize the City Manager to execute the necessary documents:
  1. Coppersmith Brockelman;
  2. Dickinson Wright;
  3. Gust Rosenfeld;
  4. Hufford, Horstman, Mongini, Parnell and Tucker;
  5. Jackson Lewis;
  6. Jones, Skelton and Hochuli;
  7. Struck Love Bojanowski and Acedo;
  8. TSL Law Group
 
7.   ROUTINE ITEMS
 
A.   Consideration and Adoption of Resolution No. 2021-32 and Ordinance No. 2021-16: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "PZ-21-00066 Updates to Zoning Code 2021 – Accessory Dwelling Unit and Accessory Structure Encroachments Requirements;" and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the existing Accessory Dwelling Unit and Accessory Structure Encroachment Requirements. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Adopt Resolution No. 2021-32
2) Read Ordinance No. 2021-16 by title only for the final time
3) City Clerk reads Ordinance No. 2021-16 by title only (if approved above)
4) Adopt Ordinance No. 2021-16
 
B.   Consideration and Adoption of Resolution No. 2021-33 and Ordinance No. 2021-17: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Case No. PZ-19-00123 Updates to Zoning Code 2019 – Neighborhood Community Commercial;" and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the Zoning Code to include a new zone called Neighborhood Community Commercial (NCC). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Adopt Resolution No. 2021-33
2) Read Ordinance No. 2021-17 by title only for the final time
3) City Clerk reads Ordinance No. 2021-17 by title only (if approved above)
4) Adopt Ordinance No. 2021-17
 
C.   Consideration and Adoption of Ordinance No. 2021-14: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June 2022.  (Primary and secondary property tax levies for FY 2021-2022) Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2021-14 by title only for the final time
2) City Clerk reads Ordinance No. 2021-14 by title only (if approved above)
3) Adopt Ordinance No. 2021-14
 
D.   Consideration and Adoption of Ordinance No. 2021-15:  An ordinance of the City Council of the City of Flagstaff, authorizing the acquisition of real property for the Lone Tree Overpass Project; providing for delegation of authority, subsequent council approvals, severability, and establishing an effective date Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2021-15 by title only for the final time
2) City Clerk reads Ordinance No. 2021-15 by title only (if approved above)
3) Adopt Ordinance No. 2021-15
 
E.   Consideration and Approval of Contract:  Change Order No. 15 with Shephard Wesnitzer, Inc. in the amount of $97,500.00 and add 235 calendar days for the Rio de Flag Flood Control Utility Relocation design services contract Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve Change Order No. 15 with Shephard Wesnitzer, Inc. the amount of $97,500.00.
  2. Add 235 calendar days to the design services contract
  3. Authorize the City Manager to execute the necessary documents.
 
F.   Consideration and Approval of Cooperative Purchase Contract:  Arizona Department of Transportation Milton Road Underpass/BNSF Railway Bridge Replacement Concept Analysis Phase II - Award of Design Phase Services Cooperative Purchase Contract to WSP USA, Inc., for a feasibility study, in an amount not to exceed $149,614.00, under a City of Tucson cooperative purchasing agreement (#181820-01).  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Award the Design Phase Services Cooperative Purchase Contract to WSP USA, Inc. (WSP), for a feasibility study, in an amount not to exceed $149,614.00, with a 270 calendar-day contract period; and 
  2. Authorize the City Manager to execute the necessary documents.
 
8.   REGULAR AGENDA
 
A.   Consideration and Adoption of Ordinance No. 2021-06: An Ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 11 acres of real property generally located at 151 West High Country Trail, APNs 112-05-001W and 112-05-011 from the Estate Residential (ER) zone to the Medium Density Residential (MR) zone with conditions, providing for severability, authority for clerical corrections, and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Staff recommended that the Planning and Zoning Commission forward the Direct to Ordinance Zoning Map Amendment request to the City Council with a recommendation for approval, in accordance with the findings presented in the attached report.

The Planning & Zoning Commission disagreed with staff's recommendation and instead recommends that the City Council, in accordance with the findings, deny the requested Direct to Ordinance Zoning Map Amendment for Aura Flagstaff (PZ-20-00008-01). 


Should the Council decide to deny the requested Zoning Map Amendment:

1) Approve a motion to deny the application for Zoning Map Amendment

Should the Council decide to approve the requested Zoning Map Amendment:

1) Read Ordinance No. 2021-06 by title only for the final time
2) City Clerk reads Ordinance No. 2021-06 by title only (if approved above)
3) Adopt Ordinance No. 2021-06
 
B.   Consideration and Adoption of Resolution No. 2021-12:  A resolution of the City Council of the City of Flagstaff, Arizona, authorizing the execution of a Development Agreement between Auza Flagstaff, LLC and Trinsic Acquisition Company, LLC, and the City of Flagstaff related to the development of approximately 11 acres of real property generally located at 151 West High Country Trail, APNs 112-05-001W and 112-05-011 in Flagstaff, Arizona and establishing an effective date. (Aura Flagstaff Development Agreement) Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2021-12 by title only
2) City Clerk reads Resolution No. 2021-12 by title only (if approved above)
3) Adopt Resolution No. 2021-12
 
C.   Consideration and Adoption of Resolution No. 2021-36:  A resolution approving an Intergovernmental Agreement with Coconino County for and on behalf of Coconino County Juvenile Court Services Department, Coconino County Accommodation School District, and the City of Flagstaff for the relocation of the Juvenile Court Transition School to the Hal Jensen Recreation Center. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2021-36 by title only
2) City Clerk reads Resolution No. 2021-36 by title only (if approved above)
3) Adopt Resolution No. 2021-36
 
D.   Consideration and Adoption of Resolution No. 2021-37: Approval for renewal of the Intergovernmental Agreement between the City of Flagstaff and the Blue Ridge Fire Department for dispatch services Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2021-37 by title only
2) City Clerk reads Resolution No. 2021-37 by title only (if approved above)
3) Adopt Resolution No. 2021-37
 
E.   Consideration and Adoption of Resolution No. 2021-38:  A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the City of Williams, City of Page, Grand Canyon National Park, Glen Canyon National Park Service and the City of Flagstaff for the Arizona 911 Grant Program Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2021-38 by title only
2) City Clerk reads Resolution No. 2021-38 by title only (if approved above)
3) Adopt Resolution No. 2021-38
 
F.   Consideration and Adoption of Ordinance No. 2021-18:  An Ordinance of the Flagstaff City Council authorizing the acquisition of real property interests for the Beulah/University Roadway Project; providing for delegation of authority, severability, and establishing an effective date Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the July 6th, 2021 Council Meeting:
1) Read Ordinance No. 2021-18 by title only for the first time
2) City Clerk reads Ordinance No. 2021-18 by title only (if approved above)
At the August 24th, 2021 Council Meeting:
3) Read Ordinance No. 2021-18 by title only for the final time
4) City Clerk reads Ordinance No. 2021-18 by title only (if approved above)
5) Adopt Ordinance No. 2021-18
 
G.   Consideration and Adoption of Resolution No. 2021-39:  A resolution extending an Intergovernmental Agreement (IGA) between the City of Flagstaff and the Lockett Ranch Fire District for fire and medical services.   Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2021-39 by title only
2) City Clerk reads Resolution No. 2021-39 by title only (if approved above)
3) Adopt Resolution No. 2021-39
 
9.   DISCUSSION ITEMS
 
A.   Separated bike lanes pilot project Click this link to view Agenda Item
 
10.   COUNCIL LIAISON REPORTS
 
11.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Shimoni to place on a future agenda a discussion about unsheltered and vulnerable populations with the closure of the forests and the anti-camping ordinance. Click this link to view Agenda Item
 
12.   CITY MANAGER REPORT
 
A.   City Manager Report Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Information Only
 
i.   Discussion of ARPA Funding
 
13.   INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
14.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2021.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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