Agenda

1.

Call to Order

Chairman Hayward called the meeting to order at 4:06 p.m.

2.

Roll Call

3.

Public Comment

At this time, any member of the public may address the Commission on any subject within their jurisdiction that is not scheduled before the Commission on that day. Due to Open Meeting Laws, the Commission cannot discuss or act on items presented during this portion of the agenda. To address the Commission on an item that is on the agenda, please wait for the Chair to call for Public Comment at the time the item is heard.

No public comment

4.

APPROVAL OF MINUTES

Moved by Emily Dale, seconded by Caitlin Kelly to approve the minutes of the regular meeting of the Heritage Preservation Commission held on April 21, 2021.

Vote: 4 - 0

5.

PUBLIC HEARING

A.

120 cottages & 122 home - E Butler Cultural Resource Studies

Application: PZ-21-00142
Address: 120 E Butler (cottages 1-8) and 122 E Butler
Assessor's Parcel Number: 103-13-011A & 103-13-012A
Property Owner: 122 E Butler LLC

Approve the Phase 2 Cultural Resource Study.
Accept the Phase 2 Cultural Resource Study as full documentation and recordation of the property. Note that the property owner has offered the cottages at no charge to be moved as well as a proposal to transfer home and 1 cottage in a land trade.
Alternative #1: Approve with conditions to request additional information and or recordation
None

Jack Treichler, Consultant, presented cultural resource study for the properties at 120 and 122 E Butler Ave.

Jill Hough: responded to presentation with prepared statement that included:

Arizona Historical Society has acquired significant artifacts from the Vasquez family that were found in the properties in question.
Provided further information about the Vasquez family and businesses they were a part of.
Property is representative of the unique character of the southside community where properties are not frozen in time during the period of significance.
Expressed concerns about diminishing number of properties associated with Flagstaff’s Hispanic community due to the City’s narrow definition of significance.
Properties like this convey the story of the people that built them and believes this property is worthy of preservation.
Relayed correspondence from Miss Vasquez-Powell

Emily Dale: Asked clarifying question about what was being proposed for this property.

Jack Treichler: Confirmed that the owner is proposing to redevelop the land into one or more new structures.

Jack Treichler: Responded to Jill Hough prepared comments and stated that an attempt was made to contact Mary Vasquez and others familiar with property history but failed to get responses.

Emily Dale: Expressed concern over the domino effect related to findings of diminished setting that justifies further diminishing property - especially in the southside.

David Hayward: To Jill – do you think the resource study should be approved as is?

Jill Hough: Expressed further concerns about the significance of the family not playing a large enough roll in findings of significance and would like to see more preservation of the architecture related to these families.

David Hayward: To Jack – did you include an assessment of the significance of the occupants of the property.

Jack Treichler: Responded that they believe they did.

Josh: Focused on City of Flagstaff Criteria B and C and discussed difficulty analyzing underserved communities because there is not as much information available publicly.

Jill Hough: Offered to be a point connection for Jack and Josh to connect with people associated with the history of the property in question.

David Hayward: Encouraged the connection to people associated with the property through Jill Hough.

David Hayward: Moved the discussion to the potential for a land swap.

Mark Reavis: Discussed the potential to do a land swap with some of the buildings in question in order to preserve them.

David Hayward: Asked Mark how to go about making an official recommendation to the council to pursue a land swap option.

Mark Reavis: Recommended taking minutes and prepared letter to the City Council.

Moved by David Hayward, seconded by Jill Hough Approve the cultural resource study for the properties at 120 and 122 E Butler Ave with the condition that an addendum is added including whatever oral history the consultants are able to obtain through coordination with the Historical Society.

Vote: 4 - 0

Moved by David Hayward, seconded by Jill Hough Commission shall request council investigate the opportunity for a land swap with applicant that could result in the retention pf the Vasquez house and that the commission authorizes the chair to sign a letter prepared by staff to the same, including the cottage to the north of the Vasquez residence.

Vote: 4 - 0

6.

GENERAL BUSINESS

A.

Window Replacement HPO Review (Exceptions for Residential Window Replacement)

Concur with the submitted procedures for residential window replacement reviews.

Mark Reavis HPO discussed process for HPO window replacement review

Moved by Emily Dale, seconded by Caitlin Kelly To approve the submitted procedures for residential window replacement reviews.

Vote: 4 - 0

B.

Southside National Register Historic District Inventory Update
Discussion only

Mark Reavis HPO provided update regarding the Southside National Register historic district overlay.

C.

Future Heritage Commission Meeting Locations and Technology
The Chair should lead a discussion on the potential ways that the Commission may return to in-person or hybrid meetings in the next phases of the City reopening.Identify questions for staff and describe any preferences.

David Hayward led a discussion on potentially returning to in-person HPC meetings.

Impromptu survey with present commissioners on whether or not they would feel comfortable participating in in-person meetings.
David Hayward: Yes
Jill Hough: Yes
Emily Dale: Yes
Caitlin Kelly: Would prefer to remain virtual but is comfortable with in-person if others prefer that.

David Hayward will extend the question to commissioners that are not present.

7.

REPORTS

Mark Reavis HPO noted to the commission with a short comment the following

Approvals: #4,12,23 * notes call out by HPO

Consultations: #2,6,9,12,15,17 * notes call out by HPO

Jill Hough noted #13 the Hicks Lodging House as an import historic site and wanted to know more about the impacts of a propose building to the west, an existing cottage and potential archeological resources at the vacant adjacent site.

Heritage Commission had no further questions of the HPO

A.

APPROVALS