City Council Meeting - AMENDED

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Meeting Date: 05/16/2023  
From: CJ Perry, Information Technology Director

Consideration and Adoption of Resolution No. 2023-18: A resolution of the Flagstaff City Council approving an Intergovernmental Agreement between the Arizona Board of Regents for and on behalf of Northern Arizona University and the City of Flagstaff for Information Technology Network Services
1) Read Resolution No. 2023-18 by title only
2) City Clerk reads Resolution No. 2023-18 by title only (if approved above)
3) Adopt Resolution No. 2023-18
Executive Summary:
In anticipation of our upcoming construction of fiber from City Hall to Butler and connecting into Northern Arizona University (NAU), this Intergovernmental Agreement (IGA) is designed to set a framework for collaboration of network services. This agreement will allow the City of Flagstaff and NAU to enter agreements that would share network resources such as fiber, wireless or other potential network technologies to better serve the missions of each organization. This agreement governs the way in which each agency will maintain and document their portions of the network for any future collaboration or agreements.
Financial Impact:
This IGA does not have any immediate financial impacts. It has provisions to allow each agency to rent infrastructure from each other which may have future financial impacts. Each agreement to rent infrastructure will be reviewed separately based on its own merits.
Policy Impact:
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
High Performing Governance
Sustainable, Innovative Infrastructure

Carbon Neutrality Plan
Community Resilience
Health and Safety
Economic Prosperity
Has There Been Previous Council Decision on This:
Options and Alternatives:
1. City Council may choose to not approve the IGA.
2. Instead, we could collaborate on a more individual and ad hoc basis. The only downside is a lack of overarching governance of network infrastructure projects and collaboration. Any such governance would need to be stated explicitly in each agreement.
The City of Flagstaff has a history of collaborating with NAU on multiple projects, initiatives and community efforts. Specific to network infrastructure, NAU is currently our primary Internet Service Provider. This agreement would only strengthen and enhance that collaboration to allow for research projects, smart city initiatives and more. City staff have participated in the smart campus strategic planning efforts for NAU, so there is already significant synergy between agencies in regard to technology collaboration.
Key Considerations:
Expanded Financial Considerations:
Community Benefits and Considerations:
Collaboration on network infrastructure may allow for future projects around broadband expansion or public WiFi. While this IGA doesn't explicitly call out those projects, it provides the governance framework that could align with our Broadband Master Plan and NAU's strategic initiatives.
Community Involvement:
Expanded Options and Alternatives:
Res. 2023-18
Network IGA


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