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| 1. |
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CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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| 2. |
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ROLL CALL
| NOTE: One or more Councilmembers may be in attendance through other technological means. |
MAYOR DAGGETT
VICE MAYOR ASLAN
COUNCILMEMBER HARRIS
COUNCILMEMBER HOUSE
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COUNCILMEMBER MATTHEWS
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SWEET
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| 3. |
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PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
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| 4. |
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APPROVAL OF MINUTES FROM PREVIOUS MEETINGS |
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A. |
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Consideration and Approval of Minutes: City Council Regular Meeting of March 1, 2022, Regular Meeting of March 15, 2022, Work Session of February 28, 2023, and Regular Meeting of March 7, 2023. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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Approve the minutes of the City Council Regular Meeting of March 1, 2022, Regular Meeting of March 15, 2022, Work Session of February 28, 2023, and Regular Meeting of March 7, 2023.
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| 5. |
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PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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| 6. |
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PROCLAMATIONS AND RECOGNITIONS |
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Proclamation: Child Abuse Prevention Month |
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Proclamation: Week of the Young Child |
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C. |
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Proclamation: Water Awareness Month |
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| 7. |
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COUNCIL LIAISON REPORTS |
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| 8. |
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APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. |
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Consideration of Appointments: Library Board. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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Make one appointment to a term expiring November 2023.
Make one appointment to a term expiring November 2025.
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| 9. |
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LIQUOR LICENSE PUBLIC HEARINGS |
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A. |
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Consideration and Action on Liquor License Application: Scott Russel Perry Bromley, "Sizzler #429," 2105 S. Milton Road, Series 12 (restaurant), New License. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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Open the public hearing.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
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| 10. |
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CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
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Consideration and Approval of Contract: Approve the Construction Contract with Morning Dew Landscaping, Inc. in the amount of $261,057.30 ($241,212.00 base bid plus $19,845.30 contract allowance) for the Route 66 and Fanning S. Edge Landscaping Project. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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- Approve the Construction Contract with Morning Dew Landscaping, Inc. in the amount of $241,212.00 and a contract duration of 40 calendar days;
- Approve a contract allowance of $19,845.30, which is 10% of the Engineers Estimate;
- Approve Change Order Authority to the City Manager in the amount of $24,121.20 which is 10% of the lowest responsive bid; and
- Authorize the City Manager to execute the necessary documents.
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B. |
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Consideration and Approval of Contract: Approve a Materials and Services Contract with JE Fuller Hydrology & Geomorphology, Inc. in the amount of $61,000 for the Purchase of Flood Alert Gauges and Maintenance to be 100% Reimbursed by the State Department of Forest and Fire Management. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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- Approve the Materials and Services Contract with JE Fuller Hydrology & Geomorphology, Inc. in the amount of $61,000 for the Purchase Flood Alert Gauges and Maintenance to be 100% Reimbursed by the State Department of Forest and Fire Management; and
- Authorize the City Manager to execute the necessary documents.
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C. |
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Consideration and Approval of Contract: Reimbursement Agreement with Coconino County for a sewer main extension from the University Heights neighborhood to Ft. Tuthill. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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Approve the Reimbursement Agreement and authorize the City Manager to execute on behalf of the City of Flagstaff.
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D. |
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Consideration and Approval of Ratification: Letter of Support for the Shadow Mountain Regional Flood Detention Structure Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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Approve Letter of Support for the Shadow Mountain Regional Flood Detention Structure
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| 11. |
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ROUTINE ITEMS |
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A. |
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Consideration and Adoption of Ordinance No. 2023-06: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 17.08 acres of real property generally located at 2950 East Butler Avenue, from the Rural Residential (RR) and Medium-Density Residential (MR) zones with a Resource Protection Overlay (RPO) to the Highway Commercial (HC) zone with an RPO, providing for severability, authority for clerical corrections, and establishing an effective date. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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1. Read Ordinance No. 2023-06 by title only for the final time
2. City Clerk reads Ordinance No. 2023-06 by title only (if approved above)
3. Adopt Ordinance No. 2023-06
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| 12. |
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REGULAR AGENDA |
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A. |
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Consideration and Adoption of Resolution No. 2023-16 : A resolution of the Flagstaff City Council, authorizing the execution of a development agreement between the City of Flagstaff and MICM BUTLER LOFTS PROJECT LP, SIERRA VISTA NO 6 L.L.C., and BROOKSTONE VENTURES L.C. for the Lofts on Butler, related to the development of approximately 17.2 acres of land located at 2950 East Butler Ave and establishing an effective date. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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1) Read Resolution No. 2023-16 by title only
2) City Clerk reads Resolution No. 2023-16 by title only (if approved above)
3) Adopt Resolution No. 2023-16
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B. |
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Consideration and Adoption of Ordinance No. 2023-05: An Ordinance of the City Council of the City of Flagstaff, amending Flagstaff City Code, Title 14 Human Relations, Chapter 14-02 Civil Rights, Section 14-02-001-0006 Complaint Procedures, to allow a verified charge to be filed within one hundred and eighty (180) calendar days after the alleged violation occurred; providing for repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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At the March 21, 2023 Council Meeting:
1) Read Ordinance No. 2023-05 by title only for the first time
2) City Clerk reads Ordinance No. 2023-05
At the April 4, 2023 Council Meeting:
4) Read Ordinance No. 2023-05 by title only for the final time
5) City Clerk reads Ordinance No. 2023-05
6) Adopt Ordinance No. 2023-05
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C. |
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Consideration and Adoption of Ordinance No. 2023-07: An ordinance of the Flagstaff City Council authorizing the acquisition of real property for the Cinder Lake Landfill Road Improvement Project; providing for delegation of authority, repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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At the April 4, 2023 Council Meeting:
1) Read Ordinance No. 2023-07 by title only for the first time
2) City Clerk reads Ordinance No. 2023-07 by title only (if approved above)
At the April 18, 2023 Council Meeting:
3) Read Ordinance No. 2023-07 by title only for the final time
4) City Clerk reads Ordinance No. 2023-07 by title only (if approved above)
5) Adopt Ordinance No. 2023-07
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Consideration and Adoption of Ordinance No. 2023-08: An ordinance of the City Council of the City of Flagstaff authorizing the acquisition of real property interests for the Schultz Creek Stabilization Project and the Highway 180 Culvert Project; providing for delegation of authority, severability, repeal of conflicting ordinances, authority for clerical corrections, and establishing an effective date Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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At the April 4, 2023 Council Meeting:
1) Read Ordinance No. 2023-08 by title only for the first time
2) City Clerk reads Ordinance No. 2023-08 by title only (if approved above)
At the April 18, 2023 Council Meeting:
3) Read Ordinance No. 2023-08 by title only for the final time
4) City Clerk reads Ordinance No. 2023-08 by title only (if approved above)
5) Adopt Ordinance No. 2023-08
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Consideration and Adoption of Ordinance No. 2023-09: An ordinance of the City Council of the City of Flagstaff dedicating a public access easement across city-owned property located at 3500 N. West St.; providing for delegation of authority, repeal of conflicting ordinances, severability, clerical corrections, and establishing an effective date Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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At the April 4, 2023 Council Meeting:
1) Read Ordinance No. 2023-09 by title only for the first time
2) City Clerk reads Ordinance No. 2023-09 by title only (if approved above)
At the April 18, 2023 Council Meeting:
3) Read Ordinance No. 2023-09 by title only for the final time
4) City Clerk reads Ordinance No. 2023-09 by title only (if approved above)
5) Adopt Ordinance No. 2023-09
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Consideration and Adoption of Ordinance No. 2023-10: An ordinance of the Flagstaff City Council authorizing the acquisition of real property interests for the Milton Road and University Avenue right-of-way project; providing for delegation of authority, repeal of conflicting ordinances, severability, clerical corrections, and establishing an effective date Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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1) Read Ordinance No. 2023-10 by title only for the first time
2) City Clerk reads Ordinance No. 2023-10 by title only (if approved above)
3) Read Ordinance No. 2023-10 by title only for the final time (requires unanimous vote)
4) City Clerk reads Ordinance No. 2023-10 by title only (if unanimously approved above)
5) Adopt Ordinance No. 2023-10 (requires unanimous vote)
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| 13. |
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FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled Declare Macy's Coffeehouse as a historic landmark Click this link to view Agenda Item |
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Council direction.
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| 14. |
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PUBLIC PARTICIPATION |
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| 15. |
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INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS |
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| 16. |
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ADJOURNMENT |
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| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.
Dated this day of , 2023.
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Stacy Saltzburg, MMC, City Clerk
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