City Council Draft Agenda

COUNCIL GOALS:
Transportation and Other Public Infrastructure:

Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system.

• Replacement of aging infrastructure

REGIONAL PLAN:
Goal T.8. Establish a functional, safe, and aesthetic hierarchy of roads and streets. 

TEAM FLAGSTAFF STRATEGIC PLAN:
Strategic priority #4: Work in partnership to enhance a safe and livable community

1. Foster a safe, healthy, equitable and accessible community.

• Council previously approved the ballot language for the Road Repair and Street Safety Initiative (Prop. 406).
• Council adopted the FY16 and FY17 budgets and these appropriations were included in those budgets.
• Council approved the award of both Consultant Services and CMAR Design and Construction Phase Services contracts for the design of RR&SS Bundle #2 (Beaver/Dale) project to The WLB Group, Inc. (WLB) and to EMC, respectively, at the September 20, 2016 Council Meeting.

1. Approve the award as recommended. Approval will allow work to move forward in calendar year 2017; or,
2. Reject approval of the award as recommended.  This action would delay the project until next construction season.  If rejection occurs, possible options include:

On November 18, 2014, Council adopted the results of the General Election held on November 4, 2014.  In the General Election voters approved a dedicated sales tax increase, Proposition 406, which included funding for road repairs and street safety improvements throughout the City of Flagstaff.  Attached is the Road Repair and Street Safety Program Schedule for 2015 - 2022.  Beaver St. and Dale Ave. both qualified to receive pavement and utility improvements and their proximity made them ideal projects to combine into Bundle #2 of the Road Repair and Street Safety Program.

Phase 1 Utility Improvements consist of upgrading the existing water main and water services in Beaver St., upgrading the existing water services and extending stubbed out water mains in Dale Ave., upgrading select existing sections of sewer main, upgrading the existing sewer services, installing new underground traffic signal conduit in Beaver St., and installing new street lights with underground electric on Beaver St.

Phase 2 roadway improvements consist of upgrading the underground storm water system in Sullivan Ave. and Hunt Ave. from Beaver St. to Humphreys St. to improve drainage, re-building the roadway section on Beaver St., rebuilding portions of the roadway section on Dale Ave. to relieve the extreme cross slope, milling and overlaying the roadway on Dale Ave. where possible, replacing select curb and gutter, replacing select concrete sidewalk, replacing select sidewalk ramps, and resetting tree grates and select sidewalk brick in the downtown area on Beaver St.

The Purchasing Section solicited a Request for Statement of Qualifications (RSOQ) for a CMAR Contractor.  Statement of Qualifications were evaluated and EMC was selected to provide CMAR design and construction phase services.  EMC performed CMAR design phase services with the goal of developing a Guaranteed Maximum Price (GMP) for both Phase 1 and Phase 2.

• New street lights, poles, and underground electric on Beaver St.
• New traffic signal conduit in Beaver St.
• New waterline (that does not currently exist) in Beaver St. from Cherry Ave. to Birch Ave. outside the original project limits.

• Replacement of aged water and sewer infrastructure, with some existing utilities dated 1919, to meet current standards.
• Improving fire flows and increasing the water capacity in the downtown area to accommodate future growth by replacing the existing 8” water main with a 12” water main in Beaver St. from Columbus Ave. to Birch Ave.
• Installation of new underground traffic signal conduit on Beaver St. for future traffic signal connections from Columbus Ave. to Birch Ave.
• New Streetlights with underground electric on Beaver St. (Columbus to Cherry).
• The project will reduce the infrastructure maintenance in the project area.
• Construction coordination with two City projects to minimize inconveniences to the downtown area and the public.
• Phase 2 - replacement of aging asphalt pavement that can no longer be maintained with a chip seal or pavement overlay.

• In November 2014, voters approved a dedicated sales tax increase to fund road repair and street safety improvements throughout the City of Flagstaff.
• The City of Flagstaff notified the public of the upcoming project in the summer and winter 2016 Cityscape.
• The project is shown in the interactive map located under the Road Repair and Street Safety Updates on the City of Flagstaff’s Website at: http://www.flagstaff.az.gov/index.aspx?nid=3210
• In September 2016, staff sent temporary entry permit requests and project notices to approximately 80 property owners adjacent to the project.
• The City of Flagstaff’s Capital Improvements Engineer presented an update of the Road Repair and Street Safety Program, which included the RR&SS Bundle #2 (Beaver/Dale) project, at the February 1, 2017 Transportation Commission Meeting.
• The Project Stakeholders, ADOT, FUSD, NAIPTA, Flagstaff Medical Center, and all First Responders were notified of the upcoming project and were asked to provide their input and concerns with the project.  They were also consulted with during the development of the traffic control plan for the project.
• A public meeting was held on March 30th, 2017 at City Hall.  City Staff, EMC, and WLB were in attendance.  City Staff presented the Project and held discussions with residents and business owners from the neighborhood.
• Staff, EMC, and WLB met with the Downtown Business Alliance (DBA) Members to present and discuss the Project at the April 3rd DBA Meeting.
• Staff has met with individual property/business owners and will continue to do so through construction.
   

1. Approve the award as recommended. Approval will allow work to move forward in calendar year 2017; or,
2. Reject approval of the award as recommended.  This action would delay the project until next construction season.  If rejection occurs, possible options include: