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FINAL AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY
APRIL 18, 2017
  FLAGSTAFF HIGH SCHOOL
HURLEY THEATER - 400 WEST ELM
(ENTER OFF OF KENDRICK ST.) 
 6:00 P.M.

 
PLEASE NOTE THE CHANGE IN MEETING LOCATION
AND
THE MEETING WILL BEGIN AT 6:00 P.M.
(ALL 4:30 P.M. ITEMS WILL BE CONSIDERED DURING 6:00 P.M. MEETING)

 
 
             
1.  
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA
 
3.  
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4.   APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
 
A.   Consideration and Approval of Minutes:  City Council Regular Meeting of March 21, 2017; Special Meeting (Executive Session) of March 28, 2017; and Special Meeting (Executive Session) of April 11, 2017. Click this link to view Agenda Item
 
5.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
6.   PROCLAMATIONS AND RECOGNITIONS
 
7.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Library Board. Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
Make one appointment to a term expiring November 2019.
 
8.   LIQUOR LICENSE PUBLIC HEARINGS
 
A.   Consideration and Action on Liquor License Application:  Jeffrey Miller, "The Museum Club", 3404 E. Route 66, Series 06 (bar - all spirituous liquor), Person Transfer. Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
 
B.   Consideration and Action on Liquor License Application:  Sasiwimon Tirakul, "Dara Thai Restaurant", 14 S. San Francisco St., Series 12 (restaurant), New License. Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
 
9.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Construction Contract:  CMAR 2017 Street Maintenance Project - GMP #2 - Chip Seal Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
1) Approve the Construction Manager at Risk (CMAR) Construction Services Agreement (Agreement) with C and E Paving and Grading, LLC in an amount not to exceed $1,603,036 for Guaranteed Maximum Price (GMP) # 2.
2) Approve Change Order Authority to the City Manager in the amount of $160,303 (10% for GMP # 2), to cover potential costs associated with unanticipated or additional items of work.
3) Authorize the City Manager to execute the necessary documents.
 
B.   Consideration and Approval of Construction Contract:  2017 Street Maintenance Project - GMP #1 - Overlay Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
1) Approve the Construction Manager at Risk (CMAR) Construction Services Agreement (Agreement) with C and E Paving and Grading, LLC, in an amount not to exceed $2,695,631.29 for Guaranteed Maximum Price (GMP) #1 - Chip Seal projects.
 2) Approve Change Order Authority to the City Manager in the amount of $ 269,563  (10% for GMP # 1), to cover potential costs associated with unanticipated or additional items of work.
 3) Authorize the City Manager to execute the necessary documents.
 
C.   Consideration and Approval of Construction Manager at Risk (CMAR) Contract: Phase 1 Utility Improvements of the Road Repair and Street Safety Program (RR&SS) Bundle #2 (Beaver/Dale) project to be awarded to Eagle Mountain Construction Inc. in the amount of $1,969,771.19. Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
1) Approve the Construction Manager at Risk (CMAR) Contract with Eagle Mountain Construction Inc. for a Guaranteed Maximum Price (GMP) of $1,969,771.19 and a contract time of 488 calendar days; and
2) Authorize the City Manager to execute the necessary documents.
 
D.   Consideration and Approval of Contract: Approve the Construction Contract with McDonald Brothers Construction in the amount of $1,637,898.50 for the Mike's Pike Water and Sewer Improvement Project (Project). Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
1) Approve the construction contract with McDonald Brothers Construction in the amount of $1,637,898.50, and a contract time of 180 calendar days;
2) Approve Change Order Authority to the City Manager in the amount of $154,789.00 (10% of the contract amount, less allowance of $90,000.00); and
3) Authorize the City Manager to execute the necessary documents.
 
E.   Consideration and Approval of Lease Agreements:  (1) A Lease with Pulliam I, LLC (for a gas station and convenience store); and  (2) A  Lease with Pulliam I, LLC  (for an office building); both Leases located at 3051 West  Shamrell Boulevard, parcel number 116-61-013, Pulliam Airport Airpark AM Unit 02, Tract: 5B, a 25.58 acre parcel. Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
Approval of two Lease Agreements under the original terms and conditions of the Master Lease as amended through the Fourth Amendment to the Lease Agreement with Pulliam I, LLC dated March 29, 2012; direct staff to prepare the lease forms and allow for immaterial changes with no reduction in rent; and authorize the City Manager to execute the final documents. 
 
F.   Consideration and Approval of Lease of City-Owned Property: Rental Car Concessions/Lease Agreement Extensions at the Flagstaff Pulliam Airport Terminal. Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
Approve the Rental Car Concessions/Lease Agreement Extensions with Avis Budget, Enterprise, Hertz, National, and Alamo.
 
10.   ROUTINE ITEMS
 
A.   Consideration and Approval of Contract Amendment 1: Core Services Maintenance Facility – Guaranteed Maximum Price (GMP) #1 for the Phase I construction portion of Work. Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
1) Approve the Design-Build Contract GMP Amendment No. 1 with CORE Construction, Inc. for the construction phase services for the Phase 1 portion of Work in the amount of $9,485,884 and an extension to the current contract time of 245 calendar days, with substantial completion of 5/5/2018, and
2) Authorize the City Manager to execute the necessary documents.
 
B.   Consideration of Insurance Premium Renewals: Workers' Compensation, Property and General Liability Policies. Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
1) Approve the renewal of our Workers' Compensation agreement with Copperpoint Mutual with an estimated annual cost of $576,000.
2) Approve the renewal of our Property insurance agreement with A.I.G. with an estimated annual cost of $199,321.
3) Approve the renewal of our General Liability, Auto, Umbrella and associated lines of coverage with Travelers Insurance with an estimated annual cost of $685,389.
 
C.   Consideration and Adoption of Resolution No. 2017-15: Grant Intergovernmental Agreement Amendment #2 for the Pine Knoll Drive Safe Routes to School FUTS Project.  Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2017-15 by title only
2) City Clerk reads Resolution No. 2017-15 by title only
3) Adopt Resolution No. 2017-15
 
D.   Consideration and Approval of Contract:  Intergovernmental Agreement Between the City of Flagstaff and the City of Phoenix (related to Business Intelligence System) Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
Approve Intergovernmental Agreement with the City of Phoenix effective May 1, 2017 for the use of the Business Intelligence System.
 
E.   Consideration and Adoption of Resolution No. 2017-14:  A  Resolution of the City Council of the City of Flagstaff, Arizona to abandon vacated water line easements, recorded in the records of Coconino County, Arizona,  Docket 105, page 156 and Docket 324, page 256, and establishing an effective date.        Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2017-14 by title only
2) City Clerk reads Resolution No. 2017-14 by title only (if approved above)
3) Adopt Resolution No.2017-14
 
E.   Consideration and Adoption of Ordinance No. 2017-11:  An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona (1) providing for the sale and execution and delivery pursuant to a Series 2017 Utility System Revenue Trust Agreement of Utility System Revenue Refunding Obligations, in one or more series evidencing proportionate interests of the owners thereof in installment payments of the purchase price to be paid by the City of Flagstaff, Arizona, pursuant to a Series 2017 Utility System Revenue Purchase Agreement to refinance certain costs of certain improvements to the water and sewer utility system of the City; (2) authorizing the completion, execution and delivery with respect thereto of agreements necessary or appropriate as part of refinancing such costs of such improvements to the water and sewer utility system of the City and paying related financing costs; (3) delegating to the Mayor, the City Manager and the Management Services Director certain authority with respect to the purposes hereof; (4) authorizing the Management Services Director to expend all necessary funds therefor; and (5) authorizing the Management Services Director or his designees to take all other actions necessary to the consummation of the transaction contemplated by this ordinance and establishing an effective date. Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
1) Read Ordinance No.2017-11 by title only for the final time
2) City Clerk reads Ordinance No. 2017-11 by title only (if approved above)
3) Adopt Ordinance No. 2017-11
 
11.   PUBLIC HEARING ITEMS
 
A.   Public Hearing, Consideration and Adoption of Ordinance No. 2017-04, Resolution No.  2017-11:  An ordinance of the Flagstaff City Council amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 3-09, Cable, by making amendments relating to regulation of cable operators, providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date; and a resolution of the Flagstaff City Council authorizing renewal of a Cable License Agreement with NPG Cable, LLC, doing business as Suddenlink, and establishing an effective date  (cable ordinance updates, renewal of cable license agreement)  Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
1) Continue Public Hearing/Close Public Hearing
2) Read Ordinance No. 2017-04 by title only for the final time
3) City Clerk reads Ordinance No. 2017-04 by title only (if approved above)
4) Adopt Ordinance No. 2017-04
5) Read Resolution No. 2017-11 by title only
6) City Clerk reads Resolution No. 2017-11 by title only (if approved above)
7) Adopt Resolution No. 2017-11
 
12.   REGULAR AGENDA
 
A.   Discussion and Possible Direction: Current Issues Before the Arizona Legislature, Federal Issues and Administrative Items Before State Agencies.
 
13.   DISCUSSION ITEMS

None
 
14.   COUNCIL LIAISON REPORTS
 
15.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to place on a future agenda a presentation re a possible resolution supporting continued Amtrak service through Flagstaff, and a presentation by the Arizona representative of the National Association of Railroad Passengers. Click this link to view Agenda Item
 
B.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Odegaard to place on a future agenda discussion of placing a city charter amendment on a future ballot concerning minimum wage. Click this link to view Agenda Item
 
16.   INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
17.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on __________, at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this _____ day of _________________, 2017.

 
 


____________________________________
Elizabeth A. Burke, MMC, City Clerk                                

    

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