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MINUTES
ATTENTION


THIS MEETING WILL BE IN-PERSON (with a virtual option) AT CITY HALL
in COUNCIL CHAMBERS


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PLANNING & ZONING COMMISSION
WEDNESDAY
MARCH 22, 2023
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
             4:00 P.M.
             
1. Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the Commission and to the general public that, at this regular meeting, the Commission may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
  Chairperson Jones called the meeting to order at 4:00 p.m.
             
2. Roll Call
NOTE: One or more Commission Members may be in attendance telephonically or by other technological means.
PRESENT:
MARIE JONES, CHAIR IAN SHARP
CAROLE MANDINO, VICE CHAIR MARCHELL CAMP
DR. RICARDO GUTHRIE
BOB HARRIS, III
MARY NORTON

             
3. Public Comment

At this time, any member of the public may address the Commission on any subject within their jurisdiction that is not scheduled before the Commission on that day. Due to Open Meeting Laws, the Commission cannot discuss or act on items presented during this portion of the agenda. To address the Commission on an item that is on the agenda, please wait for the Chair to call for Public Comment at the time the item is heard.
  None
             
4. APPROVAL OF MINUTES
Approval of the minutes from the meeting on March, 8, 2023.
  Moved by Carole Mandino, seconded by Mary Norton to approve the minutes of the regular meeting of March 8, 2023 as submitted
  Vote: 7 - 0 - Unanimously
             
5. PUBLIC HEARING
             
A. Conditional Use Permit PZ-20-00212-03 PuttTek:
A Conditional Use Permit request from Park66 Properties LLC to establish an approximately 1,644 square-foot pro-shop, concessions area and an 18-hole miniature golf course.  The subject property is located at 3126 East Route 66 (APN 108-09-001) in the Highway Commercial (HC) zone.  The proposed use meets the definition of an Outdoor Commercial Recreation Facility in the Zoning Code, which is a permitted use in the HC zone with a Conditional Use Permit.
In accordance with the findings presented in this report, staff recommends approval of PZ-20-00212-03 with the following conditions:
  1. The development of the site shall substantially conform to the Site Plan as approved by the Inter-Division Staff on August 22, 2022.
  2. Provide a low wall or alternate equivalent between the putting course and the landscaping to prevent golf balls from going off the property and onto Route 66.
  Alaxandra Pucciarelli, Current Planning Manager, gave a PowerPoint presentation on the proposed conditional use permit and answered questions from Commissioners.
Cameron Howell, PuttTek, answered questions from Commissioners

Public Comment
None
 
  Moved by Mary Norton, seconded by Ian Sharp to approve conditional use permit PZ-20-00212-03 for PuttTek request in accordance with the findings with the conditions as stated in the staff report

Commissioner Harris recused himself for a conflict of interest
  Vote: 6 - 0
             
B. PZ-21-00126-01:Northern Az Healthcare Hospital Campus
Specific Plan request, by Northern Arizona Healthcare (NAH) Corporation, of approximately 172.6 acres located at 1120 W Purple Sage Trail for the Northern Arizona Healthcare Health Village currently zoned Rural Residential (RR – 74.62 acres), Estate Residential (ER – 97.76 acres), and Single Family Residential (R1 – 0.25 acres). Of the 17 parcels included in this request, all but three are currently within the Resource Protection Overlay (RPO).  The remaining three parcels will be added to the RPO as the properties are rezoned in accordance with the Specific Plan, if adopted.  This Specific Plan request is the first of two entitlement cases including a Concept Zoning Map Amendment.
STAFF RECOMMENDATION:
Staff believes that the proposed NAH Health Village Specific Plan is in substantial conformance with the required findings and recommends the Planning & Zoning Commission forward the request to the City Council with a recommendation approving the adoption of the NAH Health Village Specific Plan, subject to the following conditions:
  1. The subject property shall be developed in substantial conformance with the Specific Plan and project narrative including but not limited to the density and intensity and general layouts provided except as modified herein.
  2. A high-quality public amenity that serves as an active recreation feature shall be provided within the Wellness Retreat as determined by the PROSE Division Director. 
  3. The Specific Plan shall be revised to include all transportation improvements as required by the approved Traffic Impact Analysis (TIA) and any conditions of approval. 
  4. The access points for Phase 2 shown on Images 10, 12, 15, 18 & 19 are not approved. The Specific Plan shall be revised to include a note on these images that these driveways are conceptual only.  Final driveway location will be determined during development review and will need to be studied in the Phase 2 TIA.
  5. Image 17 shall be revised to include curb and gutter on the east side of Beulah Boulevard with a 4.5-foot bike lane and 2-foot bike buffer.
  6. The Specific Plan shall be revised to reflect all required and approved engineering modifications.
  7. Image 33 on the Infrastructure Phasing Plan shall be revised to relocate the sewage collection system indicated within Purple Sage Trail along the north frontage of Block G to a location outside the right-of-way.  Public mains may not discharge into a private collection system.  This gravity sewer must be private and placed outside the right-of-way within a private easement and permitted separately by ADEQ.  Service laterals may cross perpendicular to the right-of-way.
  8. The existing aggregate trail from that point north to Lake Mary Road will be paved to facilitate year-round travel. This section of trail (approximately 370-feet), that is adjacent to Beulah Boulevard, needs to be brought up to the roadway grade, so there is adequate sight distance of cyclists for vehicles traveling southbound in the right turn lane.  The profile is currently too low for vehicles to adequately see cyclists. 
  9. The Phasing Plan in the Specific Plan shall be revised accordingly:
    1. Phase One –Beulah Boulevard will consist of 11-foot travel lanes (not 12-foot) and the east side of the roadway will need to include curb and gutter and a 4.5-foot bike lane with a 2-foot bike buffer. 
    2. Phase One –The intersection of Beulah Boulevard and Purple Sage Trail (Intersection C) shall be designed and constructed to the grades for the future underpass at I-17 per the approval of the City Engineer.  This design shall be approved by the Arizona Department of Transportation. 
    3. Phase One – FUTS and Other Multipurpose Paths: A beaconed pedestrian crossing will be provided at Intersection M (parking garage driveway) crossing the west leg. A beaconed pedestrian crossing at Purple Sage Trail and Getaway Trail (Intersection O) shall be studied as part of the Phase 2 TIA. 
    4. Phase One –The six (6) intersections that are listed to include conduit for a future signal need to also be designed and constructed at the correct grades for a future signal. 
    5. Phase Two – Traffic Control – Paragraph Two: Shall state, "If the above traffic signals are not required after the hospital opening…"
    6. Phase Two – Traffic Control – Paragraph Three: Shall state, "The original (full) TIA will need to be revised based on actual counts generated by Phase 1.  Phase 1 will be considered background traffic and new trips will be estimated for the proposed Phase 2 development.  Any additional mitigation required for Phase 2 that was not agreed to as part of the Phase 1 TIA or development agreement will be proposed as part of a completed TIA for Phase 2, under the original TIA scope, and will be addressed through the Phase 2 development agreement.”
  10. All references to paved FUTS or multimodal paths shall be revised to concrete FUTS or multimodal paths in accordance with current standards and requirements. 
  11. A final Specific Plan shall be provided to the City of Flagstaff in both paper and digital format with all conditions of approval incorporated.  This document shall denote that it includes all required revisions as well as include copies of both relevant ordinances and resolutions.
  12. All other requirements of the Zoning Code and other City codes, ordinances, and regulations shall be met by the proposed development.
  13. All terms, conditions, and restrictions detailed within the “NAH Health Village Development Agreement” must be fully satisfied.
  Tiffany Antol, Zoning Code Manager, gave a PowerPoint presentation on the proposed Specific Plan and Zoning Code Amendment for Northern Az Healthcare Hospital Campus
Mark Gaillard, COF Fire Chief, was present and answered questions from Commissioners
Martin Ince, Multi-Model Transportation Planner, discussed FUTS, bikeways and pedestrian access
Stephanie Santana, Transportation Engineer, gave presentation on the TIA and answered questions from Commissioners
Josh Tinkle and Steve Ice, NAH Representative, gave a PowerPoint presentation on the proposed Specific Plan and Zoning Code Amendment for Northern Az Healthcare Hospital Campus




Public Comment
The following residents spoke in support of the proposed project and referenced the following items of interest
technology advancements in care, high quality health care, growing healthcare needs, growth capacity, health & wellness, attracting good healthcare professionals, job creation

Julie Pastrick, Chamber of Commerce
Adam Weiss, Dr. FMC
Cynthia Nemeth, Coconino County Parks and Recreation Director speaking on behalf of several County Depts. wants insurance of several instances to be included in the TIA, wants to know impacts from helicopters, wants a master plan for park, protect user experience and northern access,
Steve Vargas, resident
Larry Kushner, reading letter on behalf of Marj Callahan
Whitney Cunningham, resident
Rick Rokosz, Cottonwood resident
Lori Anna Harrison, resident
Gail Jackson, President & CEO of ECONA
Clay McCauslin-resident


The following residents spoke against the proposed project and referenced the following items of concern
Regional plan policy LU5.2, climate action, carbon neutrality, bus service, tax payer resources, traffic, light & noise pollution
Douglas Mapel, resident, expressed concern about the hospital losing money and medical professionals
Marilyn Weissman, resident
Christina Raynsford, resident

Sat Best- resident-expressed concerns about carbon neutrality
Michele James-Friends of Flagstaff Future-concerned that specific plan doesn't not meet regional plan goals/policies, traffic, bus routes
             
C. PZ-21-00126-02: Northern Arizona Healthcare 
Concept Zoning Map Amendment request, by Northern Arizona Healthcare (NAH) Corporation, of approximately 98.39 acres located at 1120 W Purple Sage Trail for Phase 1 of the NAH Health Village from Rural Residential (RR – 40.47 acres) and Estate Residential (ER – 57.92 acres) to Highway Commercial (HC – 63.18 acres) and Public Facilities (PF – 35.21 acres).  Of the 14 parcels included in this request, all but three (APN 112-10-036, 112-10-037, and 112-05-125) are currently within the Resource Protection Overlay (RPO).  These remaining three parcels will be added to the RPO as part of this request.  This Concept Zoning Map Amendment request is being considered in conjunction with a new Specific Plan for Phase 1 of the NAH Health Village.
Staff believes that the proposed Zoning Map amendment is in substantial conformance with the required findings and recommends the Planning & Zoning Commission forward the request to the City Council with a recommendation approving an amendment to the Zoning Map for a total of 93.39 acres from the Rural Residential (RR) and Estate Residential (ER) to the Highway Commercial (HC) zone for 63.18 acres and to the Public Facility zone for 35.21 acres.  Additionally, three parcels (112-10-036, 112-10-037, and 112-05-125) will be added to the Resource Protection Overlay (RPO), subject to the following conditions:
  1. The subject property shall be developed in substantial conformance with the approved Specific Plan and concept zoning plan (included in the Specific Plan) and combined project narrative including but not limited to the density and intensity and general layout except as modified herein.
  2. All on-site and off-site transportation improvements as identified in the approved TIA shall be completed prior to issuance of the first certificate of occupancy on the Property.  Assurances shall be provided prior to the issuance of any building permits.
  3. The intersection of Beulah Boulevard and Purple Sage Trail shall be designed and constructed to allow for the future underpass across I-17.  Final design shall be approved by the City Engineer.
  4. All intersections shall be designed and constructed as “protected intersections” for enhanced bicycle and pedestrian safety as feasible subject to the City Engineer’s approval.
  5. A fully staffed ladder company shall be relocated to Fire Station #6 per the approval of the Fire Department.  If Fire Station #6 is not able to accommodate the new equipment and staff a new fire station shall be provided within the immediate vicinity of the existing station.
  6. The Cosmic Ray Tunnel at Sheep’s Trail Crossing shall be redesigned/reconstructed to work with the Beulah Boulevard improvements that include widening the road.
  7. NAH shall provide at a minimum 20-minute shuttle service daily from the Property to the nearest transit stop.   This shuttle service shall be open to the public (including employees) and shall not require additional fares.
  8. Foundation landscaping may be located further than 25 feet from the building to comply with Firewise landscaping requirements as recommended by the Wildfire Mitigation Analysis.
  9. All other requirements of the Zoning Code and other City codes, ordinances, and regulations shall be met by the proposed development as amended within the NAH Health Village Phase 1 Specific Plan.
  10. All terms, conditions, and restrictions detailed within the “NAH Health Village Development Agreement” must be fully satisfied.
  11. If the property is rezoned, and the applicant fails to obtain final Civil Plan approval within two (2) years of the effective date of the rezoning ordinance, then the City may schedule a public hearing before the City Council for the purpose of causing the zoning on the Property to revert to the former classification of Rural Residential (RR) and Estate Residential (ER) in accordance with A.R.S. § 9-462.01.
             
6. MISCELLANEOUS ITEMS TO/FROM COMMISSION MEMBERS
  Next meeting held on April 12th at the Aquaplex
             
7. ADJOURNMENT
  Meeting adjourned at 8:10 p.m.

    

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