City Council Meeting - FINAL


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  10.F.       
Meeting Date: 03/07/2023  
Co-Submitter: Allison Hughes From: CJ Perry, Information Technology Director

Information
TITLE:
Consideration and Adoption of Resolution No.  2023-11 :  A resolution approving an intergovernmental agreement between Coconino County, the Arizona Board of Regents for and on behalf of Northern Arizona University, and the City of Flagstaff for provision of IT Technology Services by the City of Flagstaff
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2023-11 by title only
2) City Clerk reads Resolution No. 2023-11 by title only (if approved above)
3) Adopt Resolution No.2023-11
Executive Summary:
Approve the Intergovernmental Agreement (IGA) with the Flagstaff Police Department, NAU Police Department, and the Coconino County Sheriff’s Office, for shared use of IT Technology Services across all three agencies.
Financial Impact:
This agreement amends the previous agreement where the City of Flagstaff would pay the County Sheriff's Office for IT services and support. In this new agreement, IT services, support and maintenance will be managed and provided within and by each respective agencies. However, the City, County and District will pay the pro-rata shares of the cost of any technology infrastructure  and upgrade purchases that benefit all agencies.
Policy Impact:
None
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
Provide public safety services with resources, staff and training responsive to the communities needs.

Carbon Neutrality Plan
DD-2: Assists in providing public safety services with adequate resources and staff time in ensuring that our neighborhoods are safe for community members to travel in.

Regional Plan
Provide sustainable and equitable public facilities, services, infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
Has There Been Previous Council Decision on This:
When the Law Enforcement Administrative Facility was completed in 2000, the Coconino County Sheriff’s Office, Coconino County Jail District, and the Flagstaff Police Department began the collocation in the new building.  Simultaneously, Intergovernmental Agreements (IGA’s) were executed to provide details of the shared services.  The Flagstaff Police Department provided Dispatch services and Records services, and the Sheriff’s Office provided Information Technology services, Maintenance and Custodial services, and Warrants services.  These IGA’s were in place until now. 
Options and Alternatives:
The alternative to shared services would be for each agency to budget employees and equipment for the services of Dispatch, Records, Warrants, Information Technologies, and Maintenance/Custodial.  
Background/History:
When the Law Enforcement Administrative Facility was completed in 2000, the Coconino County Sheriff’s Office, Coconino County Jail District, and the Flagstaff Police Department began the collocation in the new building.  Simultaneously, Intergovernmental Agreements (IGA’s) were executed to provide details of the shared services.  The Flagstaff Police Department provided Dispatch services and Records services, and the Sheriff’s Office provided Information Technology services, Maintenance and Custodial services, and Warrants services.  These IGA’s were in place until now.    Since these agreements have been in place, technology and services have evolved.  All agencies have negotiated current services and we are requesting the Jail District Directors and the Board of Supervisors to approve the agreements.   
Community Benefits and Considerations:
The Intergovernmental Agreement will allow the Flagstaff Police Department and Coconino County Sheriff's Office to jointly control crime and administer justice. This contributes to a Safe and Healthy Community by providing public safety services with resources, staff and training responsive to the community's needs.
Community Involvement:
Inform the Council and public on the Intergovernmental Agreement and how the partnering agencies are providing public safety services with adequate resources.
Expanded Options and Alternatives:
1. Approve as recommended.
2. Disapprove the IGA with the County and require each agency to budget employees and equipment for the services of Dispatch, Records, Warrants, Information Technologies, and Maintenance/Custodial.
Attachments
Res. 2023-11
Collocation IGA - Technology


    

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