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| Information |
| TITLE: |
| Consideration and Adoption of Resolution No. 2023-08: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between Coconino County and the City of Flagstaff for provision of dispatch services by the City of Flagstaff |
| STAFF RECOMMENDED ACTION: |
1) Read Resolution No. 2023-08 by title only
2) City Clerk reads Resolution No. 2023-08 by title only (if approved above)
3) Adopt Resolution No. 2023-08
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| Executive Summary: |
This agreement will allow the Flagstaff Police Department 9-1-1 Communications Center to continue to provide the same dispatch services to the Coconino County Sheriff’s Office as it has since the co-located dispatch center was opened in 2000. This is a five (5) year agreement and the estimated cost to the Coconino County Sheriff’s Office is approximately $697,016.00 for FY23.
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| Financial Impact: |
The agreement is for a term of five years. The methodology for charging dispatch services splits costs based on the number of calls an agency receives to dispatch.
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| Policy Impact: |
| None |
| Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: |
| Priority Based Budget Key Community Priorities and Objectives
High Performing Governance: Serve the public providing high quality internal and external customer service.
High Performing Governance: Encourage public trust through transparency, accessibility and use of the City's public participation policy.
Team Flagstaff Strategic Plan: Provide exceptional service.
Carbon Neutrality Plan
DD-2: Assists in providing public safety services with adequate resources and staff time in ensuring that our neighborhoods are safe for community members to travel in.
Regional Plan
Council Goals:
3) Provide sustainable and equitable public facilities, services, infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
8) Improve effectiveness of notification, communication and engagement with residents, neighborhoods and businesses and about City services, programs, polices projects and developments.
11) Ensure that we are as prepared as possible for extreme weather events. |
| Has There Been Previous Council Decision on This: |
| When the Law Enforcement Administrative Facility was completed in 2000, the Coconino County Sheriff’s Office, Coconino County Jail District, and the Flagstaff Police Department began the collocation in the new building. Simultaneously, Intergovernmental Agreements (IGA’s) were executed to provide details of the shared services. The Flagstaff Police Department provided Dispatch services and Records services, and the Sheriff’s Office provided Information Technology services, Maintenance and Custodial services, and Warrants services. These IGA’s were in place until now. |
| Options and Alternatives: |
Approve or disapprove the Intergovernmental Agreement for the Flagstaff 9-1-1 Communications Center to continue to provide dispatch services to the Coconino County Sheriff’s Office.
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| Background/History: |
When the Law Enforcement Administrative Facility was completed in 2000, the Coconino County Sheriff’s Office, Coconino County Jail District, and the Flagstaff Police Department began the collocation in the new building. Simultaneously, Intergovernmental Agreements (IGA’s) were executed to provide details of the shared services. The Flagstaff Police Department provided Dispatch services and Records services, and the Sheriff’s Office provided Information Technology services, Maintenance and Custodial services, and Warrants services. These IGA’s were in place until now.
The Flagstaff Police Department (FPD) operates, manages, and maintains a dispatching facility, emergency communications system, automated computer-aided dispatching system, telephones and recording equipment, and dispatch personnel for the operation of a dispatch center located at the Law Enforcement Facility and FPD is the primary Public Safety Answer Point (PSAP) for 9-1-1 calls within its area of responsibility. Through this agreement, FPD agrees to provide dispatch services to the Sheriff’s Office twenty-four hours a day, seven days a week during the term of the agreement.
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| Key Considerations: |
| By approving this Intergovernmental Agreement, the Flagstaff 9-1-1 Communications Center can continue to provide dispatch services to the Coconino County Sheriff's Office. |
| Expanded Financial Considerations: |
| All law enforcement and fire agencies dispatched out of the Flagstaff 9-1-1 Communications center are billed on what it costs to run the 9-1-1 Center. The total cost to run the Flagstaff 9-1-1 Center is determined by the city finance department and then divided by the agencies we dispatch for. The cost includes number of calls dispatched, software licenses, radio maintenance, supplies, etc. When we need large projects like the CAD upgrade the cost is also divided by all the agencies we dispatch for. |
| Community Benefits and Considerations: |
The Flagstaff 9-1-1 Communications Center provides law enforcement and fire dispatch services from a single point of contact which enables the most comprehensive responses to our citizens and users. There is a distinct advantage to providing dispatching services to public safety agencies surrounding the city of Flagstaff. This fosters consistency and enhances communications when first responders work together in the field to address an emergency.
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| Community Involvement: |
The Coconino County Sheriff’s Office had this IGA approved through their board of supervisors.
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| Expanded Options and Alternatives: |
Approve or disapprove the Intergovernmental Agreement for the Flagstaff 9-1-1 Communications Center to continue to provide dispatch services to the Coconino County Sheriff’s Office.
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