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| 1. |
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CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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| 2. |
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ROLL CALL
| NOTE: One or more Councilmembers may be in attendance through other technological means. |
MAYOR DAGGETT
VICE MAYOR ASLAN
COUNCILMEMBER HARRIS
COUNCILMEMBER HOUSE
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COUNCILMEMBER MATTHEWS
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SWEET
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| 3. |
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PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
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| 4. |
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APPROVAL OF MINUTES FROM PREVIOUS MEETINGS |
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A. |
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Consideration and Approval of Minutes: City Council Regular Meeting of February 1, 2022, Regular Meeting of February 15, 2022, Regular Meeting of February 14, 2023, Special Meeting (Executive Session) of March 6, 2023, Special Meeting (Executive Session) of March 7, 2023, and Special Meeting (Executive Session) of March 14, 2023. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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Approve the minutes of the City Council Regular Meeting of February 1, 2022, Regular Meeting of February 15, 2022, Regular Meeting of February 14, 2023, Special Meeting (Executive Session) of March 6, 2023, Special Meeting (Executive Session) of March 7, 2023, and Special Meeting (Executive Session) of March 14, 2023.
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| 5. |
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PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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| 6. |
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COUNCIL LIAISON REPORTS |
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| 7. |
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APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. |
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Consideration of Appointments: Tourism Commission. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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Make one appointment to a term expiring January 2025.
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B. |
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Consideration of Appointments: Heritage Preservation Commission. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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Make one AT-LARGE appointment to a term expiring December 2025.
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Consideration of Appointments: Indigenous Commission Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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Make two appointments to terms expiring in December 2025.
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| 8. |
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CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
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Consideration and Approval of License Agreement: Enterprise License Agreement with Azteca Systems, LLC in the amount of $147,836.25, plus additional fees, for the Cityworks Software. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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- Approve the Enterprise License Agreement with Azteca Systems, LLC in the amount of $147,836.25, plus additional fees, for the Cityworks Software; and
- Authorize the City Manager to execute all necessary documents.
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B. |
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Consideration and Approval of Contract: Emergency Operations Plan Development Contract between the City of Flagstaff and Emergency Management Partners, LLC (EM Partners) Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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- Approve the contract with EM Partner to develop a City Emergency Operations Plan (EOP) in the amount of $71,348.50.
- Authorize the City Manager to execute all necessary documents.
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Consideration and Approval of Grant Agreement: Grant Agreement between the City of Flagstaff and AZ Department of Transportation for Airport Land Protection (Safety Areas) Acquire. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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Approve the Grant Agreement for grant funds in the amount of $1,800,000 with a match of $200,000 for a total project cost of $2,000,000.
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D. |
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Consideration and Approval of Ratification: Letter of Support for the National League of Cities to encourage Congress to improve rail safety in the U.S. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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Approve ratification of letter of support.
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E. |
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Consideration and Approval of Contract: Artist Services Contract with Haddad/Drugan LLC for $530,451 for two artworks for the Downtown Connection Center. Art Glass Fabrication & Delivery; and Southside Grove Sculpture Fabrication, Delivery & Installation. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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- Approve artist services contract for the Art Glass and the Southside Grove Sculpture at the Downtown Connection Center (DCC) with Haddad|Drugan LLC for $530,451.
- Authorize the City Manager to execute all necessary documents.
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Consideration and Approval of Contract: Approve a Cooperative Purchase Contract with Drake Equipment in the amount of $146,238.48, plus additional fees, for the purchase and installation of utility equipment on two water service trucks. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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- Approve the Cooperative Purchase Contract from Drake Equipment in the amount of $146,238.48, plus additional fees, for the purchase and installation of utility equipment on two water service trucks; and
- Authorize the City Manager to execute all necessary documents.
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Consideration and Approval of Contract: Approve a Cooperative Purchase Contract with Balar Equipment in the amount of $329,050.56, plus applicable fees, for a Solid Waste collection truck. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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- Approve a Cooperative Purchase Contract with Balar Equipment in the amount of $329,050.56, plus applicable fees, for a Solid Waste collection truck; and
- Authorize the City manager to execute the necessary documents.
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Consideration and Approval of Grant Agreement: Grant agreement between the U.S. Department of Housing and Urban Development and the City of Flagstaff for the Flagstaff Home Energy Retrofit Program for low-income and vulnerable families. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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Approve the U.S. Department of Housing and Urban Development grant for FY2022 Economic Development Initiative, Community Project Funding Grant (B-22-CP-AZ-0018), in the amount of $750,000 for the Flagstaff Home Energy Retrofit Program for low-income and vulnerable families.
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Consideration and Approval of Contract: Cooperative Purchase Contract with Motorola Solutions, Inc. in the amount of $2,111,544.29 for radio equipment, setup, accessories, and service for numerous City departments. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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- Approve the Cooperative Purchase Contract with Motorola Solutions, Inc. in the amount of $2,111,544.29 for radio equipment, setup, accessories, and service for numerous City departments in need of radio replacements; and
- Authorize the City Manager to execute all necessary documents.
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J. |
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Consideration and Approval of Council Meeting Schedule Adjustments: Reschedule the July 4, 2023 Council Meeting to July 3, 2023; Reschedule the August 29, 2023 meeting to August 28, 2023; Cancel the meeting of December 26, 2023 and January 2, 2024. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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- Reschedule the July 4, 2023 Council Meeting to July 3, 2023
- Reschedule the August 29, 2023 meeting to August 28, 2023
- Cancel the meetings of December 26, 2023 and January 2, 2024
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| 9. |
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ROUTINE ITEMS |
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Consideration and Approval of Contract: An Energy Efficiency Services Job Order Contract with NORESCO, LLC; and Construction Work Order No. 1 with NORESCO, LLC, in an amount not to exceed $4,423,547, for Phase One of Project Implementation. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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- Award an Energy Efficiency Services Job Order Contract with NORESCO, LLC;
- Award Construction Work Order No. 1 with NORESCO, LLC, in an amount not to exceed $4,423,547, for Phase One of Project Implementation; and
- Authorize the City Manager to execute all necessary documents.
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Consideration and approval of Preliminary Plat: A request by Presidio Tract M, LLC for approval of the Preliminary Plat for Miramonte at Presidio in the Pines VI Condominiums (City of Flagstaff project number PZ-19-00204-05), a 39-unit multi-family residential condominium subdivision. The 2.77-acre site is located at 2950 W. Presidio Dr. in the Highway Commercial (HC) zone with a Resource Protection Overlay (RPO). The site will develop as a Planned Residential Development (PRD) under the T4N.2 (Transect) Zone standards. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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Approve the Preliminary Plat in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation of approval (5-0 vote on February 8, 2023).
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| 10. |
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PUBLIC HEARING ITEMS |
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Public Hearing and Consideration and Adoption of Ordinance No. 2023-06: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 17.02 acres of real property generally located at 2950 East Butler Avenue, from the Rural Residential (RR) and Medium-Density Residential (MR) zones with a Resource Protection Overlay (RPO) to the Highway Commercial (HC) zone with an RPO, providing for severability, authority for clerical corrections, and establishing an effective date. Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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At the March 21, 2023, Council Meeting:
1. Hold the Public Hearing
2. Read Ordinance No. 2023-06 by title only for the first time
3. City Clerk reads Ordinance No. 2023-06 by title only (if approved above)
At the April 4, 2023, Council meeting:
4. Read Ordinance No. 2023-06 by title only for the final time
5. City Clerk reads Ordinance No. 2023-06 by title only (if approved above)
6. Adopt Ordinance No. 2023-06
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| 11. |
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REGULAR AGENDA |
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Consideration and Adoption of Resolution No. 2023-13: A resolution authorizing the City of Flagstaff to loan one-hundred thousand dollars ($100,000) to Foundation for Senior Living, or its successor, as gap financing for a Low-Income Housing Tax Credit application under the Arizona Department of Housing's 2022-2023 Qualified Allocation Plan Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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1) Read Resolution No. 2023-13 by title only
2) City Clerk reads Resolution No. 2023-13 by title only (if approved above)
3) Adopt Resolution No. 2023-13
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B. |
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Consideration and Adoption of Resolution No. 2023-15: A resolution approving the First Amendment to the Intergovernmental Agreement between the Northern Arizona Intergovernmental Public Transportation Authority (Mountain Line) and the City of Flagstaff for the Downtown Connection Center (DCC). Click this link to view Agenda Item |
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STAFF RECOMMENDED ACTION: |
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1) Read Resolution No. 2023-15 by title only
2) City Clerk reads Resolution No. 2023-15 by title only (if approved above)
3) Adopt Resolution No. 2023-15
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| 12. |
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PUBLIC PARTICIPATION |
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| 13. |
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INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS |
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| 14. |
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ADJOURNMENT |
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| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.
Dated this day of , 2023.
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Stacy Saltzburg, MMC, City Clerk
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