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DRAFT AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY

MARCH 2, 2021
  STAFF CONFERENCE ROOM
SECOND FLOOR - CITY HALL
211 WEST ASPEN AVENUE

3:00 P.M.
ATTENTION

IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE


The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

PUBLIC COMMENT PROTOCOL


The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings.

All public comments will be taken either telephonically or accepted as a written comment.

Public comments may be submitted to publiccomment@flagstaffaz.gov 

If you wish to address the City Council with a public comment by phone you must submit the following information:

First and Last Name
Phone Number
Agenda Item number you wish to speak on
 
If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.
 
All comments submitted otherwise will be considered written comments and will be documented into the record as such.
 
If you wish to email Mayor and Council directly you may do so at
council@flagstaffaz.gov.

AGENDA
 
             
1.  
CALL TO ORDER

 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR DEASY
VICE MAYOR DAGGETT
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY

COUNCILMEMBER SALAS
COUNCILMEMBER SHIMONI
COUNCILMEMBER SWEET
 
3.  
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
 
5.   PROCLAMATIONS AND RECOGNITIONS
 
6.   CONSENT ITEMS
 
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of a Cooperative Purchase Contract:  To purchase one (1) 2020 Weiler Paver P385B PVR Asphalt Paver from Caterpillar, Inc through a cooperative purchase contract with the City of Tucson Procurement Department #161534-01 in the amount of $193,085.00 plus sales tax $17,185.00 for a total of $210,270.00. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the equipment purchase for one (1) 2020 Weiler Paver P385B PVR  Asphalt Paver from Caterpillar, Inc in the amount of $193,085.00, plus applicable taxes, for a total of $210,270.00 through cooperative purchase contract #161534. Authorize the City Manager to execute the necessary documents.
 
B.   Consideration and Approval of Cooperative Contract: Purchase of new self-contained breathing equipment from Municipal Emergency Services, Inc. with the Assistance to Firefighters grant funds along with other City funding in the total amount of $680,981.73. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the purchase of new Self Contained Breathing Apparatuses (SCBAs) for the Flagstaff Fire Department from Municipal Emergency Services, Inc. (MES) through a Sourcewell Cooperative Purchasing Contract (#032620) for a total dollar amount of $680,981.73. 
    • Funded $469,090.91 by federal grant EMW-2019-FG-02915
    • Required matching funds of $46,909.09 from the City
    • $164,981.73 covered by other City funds
  2. Authorize the City Manager to execute the necessary documents.
 
7.   ROUTINE ITEMS
 
A.   Consideration and Approval of the Construction Contract:  with Mountain High Excavating, LLC for the West Flag Improvements - David & Hutcheson Project in the amount of $2,573,961.01. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Construction Contract with Mountain High Excavating, LLC. in the amount of $2,573,961.01, which includes a $122,000.00 Contract Allowance, with a contract duration of 235-calendar days; and
  2. Approve Administrative Change Order Authority to the City Manager in the amount of $245,196.00 (10% of the Contract Amount, less the Contract Allowance); and
  3. Authorize the City Manager to execute the necessary documents.
 
B.   Consideration and Approval of the Construction Contract: with Mountain High Excavating, LLC for the West Flag Improvements - Canyon Terrace Project in the amount of $1,030,031.00. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Construction Contract with Mountain High Excavating, LLC. in the amount of $1,030,031.00, which includes a $71,000.00 Contract Allowance, with a contract duration of 235-calendar days; and
  2. Approve Administrative Change Order Authority to the City Manager in the amount of $95,903.00 (10% of the Contract Amount, less the Contract Allowance); and
  3. Authorize the City Manager to execute the necessary documents.
 
C.   Consideration and Approval of Preliminary Plat: Request from TLC PC Golf, LLC, for Preliminary Plat approval for Club Cabin Condominiums 2 at the Estates at Pine Canyon Unit 1—a three-unit residential condominium subdivision on 10.88 acres at 3000 S. Clubhouse Circle. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Staff recommends, based on the required findings and the Planning and Zoning Commission recommendation of approval on February 10, 2021 (6-0 vote), that the City Council approve the Preliminary Plat.
 
D.   Consideration and Adoption of Ordinance No. 2021-02:  An ordinance of the Flagstaff City Council amending the Employee Handbook of Regulations, as established by Flagstaff City Code, Chapter 1-14, Personnel System, Section 1-14-001-0001, Personnel System Adopted. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2021-02 by title only for the final time
2) City Clerk reads Ordinance No. 2021-02 by title only (if approved above)
3) Adopt Ordinance No. 2021-02
 
E.   Consideration of Audited Financial Reports: Year ending June 30, 2020 Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the FY 2019-2020 Comprehensive Annual Financial Report and the FY 2019-2020 Single Audit Report
 
F.   State and Federal Legislative Updates Click this link to view Agenda Item
 
8.   PUBLIC HEARING ITEMS
 
A.   Consideration and  Adoption of Ordinance No. 2021-04: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff Zoning Map to rezone approximately .82 acres of real property generally located at 922 E Route 66 by adding a Landmarks Overlay District designation to the historic sign only, within an existing Highway Commercial District zoning classification Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the March 2, 2021 Council Meeting:
1) Read Ordinance No. 2021-04 by title only for the first time
2) City Clerk reads Ordinance No. 2021-04 by title only (if approved above)
At the March 16, 2021 Council Meeting:
3) Read Ordinance No. 2021-04 by title only for the final time
4) City Clerk reads Ordinance No. 2021-04 by title only (if approved above)
5) Adopt Ordinance No. 2021-04
 
9.   REGULAR AGENDA
 
A.   Consideration and Adoption of Resolution No. 2021-09:  A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the Coconino County Community College District and the City of Flagstaff to share fire training and education resources. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2021-09 by title only
2) City Clerk reads Resolution No. 2021-09 by title only (if approved above)
3) Adopt Resolution No. 2021-09
 
B.   Consideration and Adoption of Resolution No. 2021-10:  A resolution of the Flagstaff City Council, approving Amendment No. 1 to an Intergovernmental Agreement, #19-0007325 and Resolution 2019-51 (IGA) between the State of Arizona, Department of Transportation (ADOT), and the City of Flagstaff (City) to include the replacement of Portland Cement Concrete Pavement (PCCP) within ADOT’s Bridge Replacement Project. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2021-10 by title only
2) City Clerk reads Resolution No. 2021-10 by title only (if approved above)
3) Adopt Resolution No. 2021-10
 
C.   Consideration and Adoption of Ordinance No. 2021-03:  An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Title 6, Police Regulations, by adopting a new Chapter 6-10, Regulation of Recreational Marijuana. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the March 2, 2021 Council Meeting:
1) Read Ordinance No. 2021-03 by title only for the first time
2) City Clerk reads Ordinance No. 2021-03 by title only (if approved above)
At the March 16, 2021 Council Meeting:
3) Read Ordinance No. 2021-03 by title only for the final time
4) City Clerk reads Ordinance No. 2021-03 by title only (if approved above)
5) Adopt Ordinance No. 2021-03
 
10.  
COUNCIL LIAISON REPORTS
 
11.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Salas to place on a future agenda a discussion to consider a Code of Conduct and Ethics Standards to govern Mayor and Council. Click this link to view Agenda Item
 
B.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Shimoni to place on a future agenda a discussion regarding an increase in Mayor and Council compensation  Click this link to view Agenda Item
 
C.   Future Agenda Item Request (F.A.I.R.): A request by Mayor Deasy to place on a future agenda a discussion to consider legislation that makes it illegal to fabricate a 911 report based on someone’s race, ethnicity, religious affiliation, gender or sexual orientation Click this link to view Agenda Item
 
12.   CITY MANAGER REPORT
 
13.   COVID-19 UPDATES
 
14.   INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
15.   ADJOURNMENT
 
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2021.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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