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NOTICE AND AGENDA
 
HERITAGE PRESERVATION COMMISSION
WEDNESDAY
NOVEMBER 18, 2020
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
             5:00 P.M.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact Tammy Bishop 928-213-2611 (or 774-5281 TDD). 
Notification at least 48 hours in advance will enable the City to make reasonable arrangements.


PUBLIC COMMENT PROTOCOL

To attend and speak on a public hearing item, email sdechter@flagstaffaz.gov and request the link to join the Microsoft Teams Meeting.The public can submit comments that may be read at the dais by a staff member to the Commission liaison, sdechter@flagstaffaz.gov. 

The meetings will continue to be live streamed on the city's website
(
https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)


 
             
1.
Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the Heritage Preservation Commission and to the general public that, at this regular meeting, the Heritage Preservation Commission may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
  4:59pm
             
2. Roll Call
NOTE: One or more Commission Members may be in attendance telephonically or by other technological means.
DAVID HAYWARD,Chair
JERRY MCLAUGHLIN, Vice Chair
HARRIS ABERNATHY
EMILY DALE
JILL HOUGH
CAITLIN KELLY
CHARLES WEBBER
  Emily Dale arrived at 5:01pm after Agenda Item 4
Jerry McLaughlin joined at 5:04pm before the presentation began on Item 5
             
3. Public Comment

At this time, any member of the public may address the Commission on any subject within their jurisdiction that is not scheduled before the Commission on that day. Due to Open Meeting Laws, the Commission cannot discuss or act on items presented during this portion of the agenda. To address the Commission on an item that is on the agenda, please wait for the Chair to call for Public Comment at the time the item is heard.
  None
             
4. APPROVAL OF MINUTES

 
Approve the Minutes of the Heritage Preservation Commission meeting of October 21, 2020
  Moved by Charlie Webber, seconded by Harris Abernathy Approve as presented
  Vote: 5 - 0
             
5. PUBLIC HEARING
             
A. SCA Paper, Cultural Resource Phase-1 Report (PZ-20-00071-03)
Address:  1600 E Butler
Assessor's Parcel Number:  104-07-001-c
Property Owner:  1600 E BUTLER AVE LLC 
Owner Address: 15 RESERVOIR RD,WHITE PLAINS NY 10603 
Applicant:  Corner Stone Environmental for Phase-1 Cultural Resource Report 
City Staff:  Mark Reavis HPO

The applicant, the retained heritage consultant, is presenting their Phase-1 Cultural Resource Report for review by the HPC
The HPO recommends that the Heritage Preservation Commission (HPC) receive the report for initial review and consideration. Listen to the consultants presentation and ask all relevant questions. It is recommended by the HPO that no determination of acceptance of the report and its conclusions be made at the November meeting; and that the HPC allow full consideration of all information over the next month. Consideration of the report and any additional information will be discussed at the December meeting. Please review the HPO's staff report for addional information.  
See Staff Report
None
  Presentation and Discussion
Josh Edwards, Cornerstone Environmental Consulting, presented on behalf of the property owner
Due to a technical issues, Commissioner Abernathy lost access to the meeting for approximately 5-10 minutes during the presentation.
Commissioner Weber and Commissioner Hough asked questions pertaining to the application of local criteria and the findings on integrity for design, setting, materials and workmanship.
Commissioner Hayward and McLaughlin discussed the importance of the period of significance in the consideration.
Mark Reavis reviewed questions from the staff report and withdrew the question on phasing.
Commissioner Hayward and Hough discussed the benefits and costs of continuing this and creating more time for updating the report and working on mitigations.
Mr. Edwards expressed willingness to work on Webber's and Hough's comments and to consider the portion of the SOI guidelines discussing creative mitigation opportunities. 
  Moved by David Hayward, seconded by Jerry McLaughlin Accept the Phase 1 Cultural Resource Study as-is with the condition that a published version of the study is created and disseminated for the public in conjunction with the HPO.
  Vote: 6 - 1
 
NAY: Jill Hough
  Commissioner Hough believed that the commission should take further action to see the complex nominated for the National Register of Historic Places.
Ms. Dechter reminded the commission that they may not have the authority to carry that out.
             
6. GENERAL BUSINESS
             
A. Priority Based Budgeting Peer Review by Boards and Commission
Provide feedback to the City Manager's Office on the Priority Based budgeting material presented.
  Jack Fitchett, Management Analyst, presented
Chairperson Hayward said he would volunteer fromthe Commission
             
B. Education: What are Preservation Standards
Please review the attached document for more detail explanation of Preservation Standards.
  Mark Reavis presented and commissioner asked questiosn about the application of the guidelines in the City of Flagstaff's program.
             
C. Historic Facades and Signs Grant Completion
Address: 215 S Park  St.
  Sara Dechter presented before and after photos of a completed grant application.
             
7. REPORTS
             
A. APPROVALS
             
1. 310 E Dale Ave. - Porch reconstruction
Permit Number(s):  BP-20-02241
Address: 310 E Dale Ave. 
Type of Approval:  Porch reconstruction
Approval Date:  10/27/2020
             
2. Old Courthouse Demolition- Courthouse & prosecutors office.
Permit Number(s):  BP-20-02281 & BP-20-02282
Address:  15 N Beaver & 107 W Aspen
Type of Approval:  Demolition
Approval Date:  10/27/2020
             
3. K&E Realty window replacement
Permit Number(s): BP-20-02358 
Address:  104 W Forest Ave
Type of Approval:  Permit for window replacement - approved with conditions
Approval Date:  Oct 20, 2020
             
4. Mill Town - ADOT Demolitions
Permit Number(s):  PZ-16-00239-08
Address: 1801 S Milton 
Type of Approval: Concept Plat Review
Approval Date:   Oct 22, 2020
  Project had a Phase 2 reviewed and approved in the past for the Fresquez house which has now been demolished.  a local historian has additional research on the architecture and would like to present at a future meeting.
             
B. CONSULTATIONS
             
1. Lofts at Continental
Permit Number(s):  PZ-20-00183
Address:  5531 E Cortland
Type of Approval: Concept plan review  
Approval Date:  Oct 22, 2020
             
2. Trathnigg unit #4 demolition
Permit Number(s):  PZ-20-00190
Address:  314 N Beaver
Type of Approval:  Demolition review of back #4 unit
Approval Date:  10/27/2020
             
3. LNN RV Storage
Permit Number(s):  PZ-19-00208-01
Address:  2690 E Huntington Dr.
Type of Approval:  Site Plan Review
Approval Date:  Oct 22, 2020
             
4. Newman Center - Catholic Facility
Proposed demolition and development of new facility
Permit Number(s):  PZ-19-00207-01
Address:  520 Riordan Ranch St.
Type of Approval:  Concept Plan Review
Approval Date:  Oct 22,2020
             
5. FSL San Francisco Square Senior Housing.
Permit Number(s):  PA-19-00031-01
Address:  320 N Humphreys
Type of Approval:  IDS review - concept plan
Approval Date:  Oct 22, 2020
  This item will be on a future agenda as a Phase 1 and Phase 2 for the existing structures on the site.
             
8. MISCELLANEOUS ITEMS TO/FROM COMMISSION MEMBERS
             
A. Duffie Westheimer, Executive Director, Townsite Community Land Trust:
Thank you  note and invitation - Garage at 720 W Birch.
Please read the attached thank you note and invitation. If Commission members would like to accept Ms. Westheimer's invitation, they may do so in groups of less than three members, or by coordinating the date with the Commission liaison so that a quorum may be advertised.
  The commission was asked to ntoify the liaison and chairperson if they would like to take Ms. Westheimer up on her offer of a tour.  A quorum could be advertised for this activity.
             
B. Other Miscellaneous
 
  • Are we able to move the meetings start back to 4pm next month? Yes. Commissioner Dale does not anticipate any work conflicts int he spring.  So the December 16 meeting will go back to 4pm for the foreseeable future.
  • Do we expect a quorum for the December 16 meeting?  Yes.
  • Commissioner McLaughlin would like to meet with the HPO to share information and experience in the railroad history of Flagstaff.
  • Congratulations to Commissioner Weber on his new job on the Kaibab National Forest.
  • Would the Commission like the education topic for next month to be 10-30.30 section of the Zoning Code? Yes.
             
9. ADJOURNMENT
  Adjourned at 6:58pm by unanimous consent
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on   11/12/20  , at   3:00   p.m. This notice has been posted on the City's website and can be downloaded at www.flagstaff.az.gov.

Dated this    12           day of       November       , 2020.



__________________________________________
Tammy Bishop, Administrative Specialist                                            

    

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