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REGULAR COUNCIL MEETING
TUESDAY

NOVEMBER 3, 2020
  STAFF CONFERENCE ROOM
SECOND FLOOR - CITY HALL
211 WEST ASPEN AVENUE
2:00 P.M.
ATTENTION

IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE


The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

PUBLIC COMMENT PROTOCOL


The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings.

All public comments will be taken either telephonically or accepted as a written comment.

Public comments may be submitted to publiccomment@flagstaffaz.gov 

If you wish to address the City Council with a public comment by phone you must submit the following information:

First and Last Name
Phone Number
Agenda Item number you wish to speak on
 
If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.
 
All comments submitted otherwise will be considered written comments and will be documented into the record as such.
 
If you wish to email Mayor and Council directly you may do so at
council@flagstaffaz.gov.

AGENDA
 
             
1.  
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR SHIMONI
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER SALAS
COUNCILMEMBER WHELAN
 
3.  
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
5.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Airport Commission. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make three appointments to terms expiring October 2023.
 
6.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Contract:  Purchase water and wastewater treatment chemicals through an Invitation for Bids, Bid number 2021-05 (Approve contracts with four (4) vendors for water & wastewater treatment chemicals). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve and award three (3) year initial term contracts, with options to extend for two (2) one (1) year renewals, with four (4) national companies for the purchase of bulk water and wastewater treatment chemicals as follows:
  1. DPC Enterprises, L.P. of Glendale, Arizona agrees to provide gaseous chlorine for an annual not to exceed amount of $70,000.
  2. Thatcher Company of Arizona, Inc. of Salt Lake City, Utah agrees to provide cationic polymer for an annual not to exceed amount of $100,000.
  3. Thatcher Company of Arizona, Inc. of Salt Lake City, Utah agrees to provide sodium hypochlorite for an annual not to exceed amount of $65,000. 
  4. Univar USA Inc. of Phoenix, Arizona agrees to provide liquid sodium hydroxide (25%) for an annual not to exceed amount of $30,000. 
  5. Hills Brothers Chemical Company of Phoenix, Arizona agrees to provide liquid sodium hydroxide (50%) for an annual not to exceed amount of $30,000.
Authorize the City Manager to sign all necessary documents.
 
B.   Consideration and Approval of Final Plat Ponderosa Parkway LLC requests Final Plat approval for Ponderosa Parkway Condominiums Unit 1—a 26-unit residential condominium subdivision at 1650 E. Ponderosa Parkway on 11.97 acres in the High Density Residential (HR) Zone. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Staff recommends the City Council approve the Final Plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by Staff that the documents are ready for recording.
 
C.   Consideration and Approval of Contract:  Public Defender Services for the Flagstaff Municipal Court Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the multi-year Public Defender Services contract with Harris & Winger PC for an annual amount of $412,000.00 with an annual increase of 2%.
  2. Authorize the City Manager to execute all necessary documents.
 
D.   Consideration and Approval of Contract: Consideration of the Hexagon Contract for the Computer Aided Dispatch (CAD) upgrade for the amount of $709,227.48. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the contract for the Computer Aided Dispatch (CAD) software and hardware upgrade with Hexagon in the amount of $709,227.48; and
  2. Authorize the City Manager to execute all necessary documents.
 
E.   Consideration and Approval of Contract:  Recommend approval of the Firewood Processing contract for the Shultz Pass Log Deck Staging Area with Alamo Navajo School Board, Inc. in the amount of $96,600.00. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the contract with Alamo Navajo School Board, Inc. for the Firewood Processing at Shultz Pass Log Deck Staging Area in the amount of $96,600.00
  2. Authorize the City Manager to execute the necessary documents.
 
7.   ROUTINE ITEMS
 
A.   Consideration and Approval of Preliminary Plat  Miramonte Beaver, LLC requests Preliminary Plat approval for Miramonte at Butler Ave.—a condominium subdivision consisting of 32 residential units and one ground floor restaurant space at 207 S. Beaver St. on 0.54 acres in the T5 Main Street Transect Zone. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Staff recommends, based on the required findings and the Planning and Zoning Commission recommendation of approval (5-0 vote), that the City Council approve the Preliminary Plat.
 
B.   Consideration and Adoption of Ordinance No. 2020-25: an Ordinance of the Flagstaff City Council amending Flagstaff City Code, Title 3, Business Regulations, Chapter 3-11 Development Fees, by adopting revised Public Safety development fees. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2020-25 by title only for the final time
2) City Clerk reads Ordinance No. 2020-25 by title only (if approved above)
3) Adopt Ordinance No. 2020-25
 
C.   Consideration and Adoption of Ordinance No. 2020-27:  An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 3 Business Regulations, by adopting a new chapter 3-12 Short-Term Rentals; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2020-27 by title only for the final time.
2) City Clerk reads Ordinance No. 2020-27 by title only (if approved above)
3) Adopt Ordinance No. 2020-27
 
D.   Consideration and Adoption of Ordinance No. 2020-26:  An ordinance amending Title 11, General Plans and Subdivisions, Division 11-10.30, Specific Plans, to provide clarification regarding the process for adopting and amending specific plans. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2020-26 by title only for the final time
2) City Clerk reads Ordinance No. 2020-26 by title only (if approved above)
3) Adopt Ordinance No. 2020-26
 
8.   PUBLIC HEARING ITEMS
 
A.   Consideration and Adoption of Ordinance No. 2020-29:  An ordinance of the City Council of the City of Flagstaff abandoning and authorizing the sale of approximately 1,200 square feet of public right-of-way adjacent to 4013 S. Holland Road; providing for delegation of authority, repeal of conflicting ordinances, severability, and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the November 3, 2020 Council Meeting:
1) Hold Public Hearing
2) Read Ordinance No. 2020-29 by title only for the first time
3) City Clerk reads Ordinance No. 2020-29 by title only (if approved above)
At the November 17, 2020 Council Meeting:
4) Hold Public Hearing
5) Read Ordinance No. 2020-29 by title only for the final time
6) City Clerk reads Ordinance No. 2020-29 by title only (if approved above)
7) Adopt Ordinance No. 2020-29
 
B.   Consideration and Adoption of Resolution No. 2020-59 and Ordinance No. 2020-28:  A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Case No. PZ-19-00125 Updates to Zoning Code 2020 - High Occupancy Housing Land Use;" and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to implement the High Occupancy Housing Plan by adopting the High Occupancy Housing Development (HOHD) and Mixed-Use High Occupancy Housing Development (MHOHD) land uses and related standards. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the November 3, 2020, Council Meeting:
1) Read Resolution No. 2020-59 by title only for the first time
2) City Clerk reads Resolution No. 2020-59 by title only (if approved above)
3) Read Ordinance No. 2020-28 by title only for the first time
4) City Clerk reads Ordinance No. 2020-28 by title only (if approved above)
At the November 17, 2020, Council Meeting:
5) Adopt Resolution No. 2020-59
6) Read Ordinance No. 2020-28 by title only for the final time
7) City Clerk reads Ordinance No. 2020-28 by title only (if approved above)
8) Adopt Ordinance No. 2020-28
 
9.   REGULAR AGENDA
 
A.   Consideration and Adoption of Resolution No. 2020-60:  A resolution approving an Intergovernmental Agreement between the Summit Fire Medical District, the Highlands Fire District, the Pinewood Fire District, the Ponderosa Fire District and the City of Flagstaff on behalf of the Flagstaff Fire Department to expend grants funds and participate in regional training of emergency services personnel. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No.2020-60 by title only
2) City Clerk reads Resolution No. 2020-60 by title only (if approved above)
3) Adopt Resolution No.2020-60
 
B.   Consideration and Approval of Contract: Approve the Contract to Crandell Research Solutions for Regional Fire Officer Training Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Contract with Crandell Research Solutions in the amount of $116,100; and
  2. Authorize the City Manager to execute the necessary documents.
 
C.   Consideration and Adoption of Ordinance No. 2020-30:  An ordinance of the Flagstaff City Council ratifying the grant and reservation of easements; and formally accepting dedications and donations of easements and real property interests; delegating authority; and establishing an effective date. (approving receipt/transfer of easements and real property interests) Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the November 3, 2020 Council Meeting:
1) Read Ordinance No. 2020-30 by title only for the first time
2) City Clerk reads Ordinance No.2020-30 by title only (if approved above)
At the November 10, 2020 Council Meeting:
3) Read Ordinance No. 2020-30 by title only for the final time
4) City Clerk reads Ordinance No. 2020-30 by title only (if approved above)
5) Adopt Ordinance No. 2020-30
 
10.   COUNCIL LIAISON REPORTS
 
11.   CITY MANAGER REPORT
 
A.   City Manager Report Click this link to view Agenda Item
 
i.   Traffic Signal Cabinets Public Art Project
 
12.   COVID-19 UPDATE
 
13.   INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
14.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2020.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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