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FINAL AGENDA
A M E N D E D
REGULAR COUNCIL MEETING
TUESDAY

NOVEMBER 5, 2019
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
4:30 P.M. AND 6:00 P.M.

 
4:30 P.M. MEETING
 
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
 
             
1.  
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR SHIMONI
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER SALAS
COUNCILMEMBER WHELAN
 
3.  
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4.   APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
 
A.   Consideration and Approval of Minutes: City Council Work Session of January 8, 2019; Budget Retreat of January 9, 2019; Regular Meeting of January 15, 2019; and Work Session of September 24, 2019. Click this link to view Agenda Item
 
5.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken
 
at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
6.   PROCLAMATIONS AND RECOGNITIONS
 
A.   Recognition: Police Officer and Firefighter of the Year/Exchange Club Award
 
B.   Recognition: Plug In America "EV City/Municipality" Award
 
7.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Tourism Commission. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one appointment to a term expiring January 2021.
 
B.   Consideration of Appointments:  Housing Commission Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one appointment to a Real Estate and Professional - Lender seat to a term expiring in September 2021.
 
C.   Consideration of Appointments:  Heritage Preservation Commission. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one PROFESSIONAL appointment to a term expiring December 2021.
Make one HISTORIC PROPERTY OWNER appointment to a term expiring December 2022.
Make one AT LARGE appointment to a term expiring December 2022.
 
8.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Purchase through a Cooperative Purchase Contract: To purchase one (1) 2019 International CV515 SFA Barricade Traffic Control Truck. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the equipment purchase for one (1) 2019 International CV515 SFA Barricade Traffic Control Truck from RWC Group in the amount of $99,341.29 through cooperative purchase contract #CTR041813.
  2. Authorize the City Manager to execute the necessary documents
 
B.   Consideration and Approval of Purchase through a Cooperative Purchase Contract: To purchase one (1) 2020 International HV513 SFA Heavy Plow Truck from the RWC Group, LLC through a cooperative purchase contract with the Arizona Department of Administration, State Procurement Office in the amount of $270,949.24. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the equipment purchase for one (1) 2020 International HV513 SFA Heavy Duty plow truck from RWC Group in the amount of $270,949.24 through cooperative purchase contract #CTR041813 with the Arizona Department of Administration, State procurement office.
  2. Authorize the City Manager to execute the necessary documents.
 
C.   Consideration and Approval of Purchase through a Cooperative Purchase Contract: To purchase two (2) 2020 International HV507 SFA Heavy Plow Trucks from the RWC Group, LLC through a cooperative purchase contract with the Arizona Department of Administration, State Procurement Office in the amount of $463,405.36. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the equipment purchase for two (2) 2020 International HV507 SFA Heavy Duty plow truck from RWC Group, LLC in the amount of $463,405.36 through cooperative purchase contract #CTR041813 with the Arizona Department of Administration, State procurement office
  2. Authorize the City Manager to execute the necessary documents.
 
D.   Consideration and Approval of Purchase through a Cooperative Purchase Contract:  To purchase one (1) 2020 International MV607 SBA Asphalt Pothole Patch Truck. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the equipment purchase for one (1) 2020 International MV607 Asphalt Pothole Patch Truck from RWC Group in the amount of $188,016.86 through cooperative purchase contract #CTR041813.
  2. Authorize the City Manager to the necessary documents
 
E.   Consideration and Approval of a Grant Agreement: Between the City of Flagstaff and the Governor’s Office of Highway Safety for Driving Under the Influence/Impaired Driving Enforcement and Equipment Grant #2020-405d-013. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the acceptance of the Grant from the Governor’s Office of Highway Safety in the amount of $50,918.00, for the Flagstaff Police Department to increase staffing in an attempt to reduce injury motor vehicle collisions caused by impaired drivers. The funds will also be used to purchase an Intoxilyzer 9000, a laser printer 19000, and a handheld 2D barcode reader.
 
F.   Consideration and Approval of Final Plat  Request by Brookfield Communities, Inc. for Final Plat approval for Woodshire on Butler Condominiums, a 50-unit residential condominium subdivision. The approximately 4.06-acre site is located at 2989 E. Butler Avenue in the HC, Highway Commercial zone and 3001 E. Butler Avenue in the HR, High-Density Residential zone; both are in a Resource Protection Overlay (RPO) zone. (Subdivision of approximately 4.06 acres into 50 lots located at 2989 and 3001 E. Butler Avenue) Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Staff recommends approving the final plat with no conditions and authorizing the Mayor to sign both the plat and City/Subdivider Agreement when notified by staff that the documents are ready for recording.
 
9.   ROUTINE ITEMS
 
A.   Consideration and Adoption of Ordinance No. 2019-34:  An ordinance of the City Council of the City of Flagstaff, relating to the financing of certain projects, specifically approving publication of notice of proposed lease of land and buildings from, and lease-purchase back of such land and buildings to, the City and request for bids in connection therewith; authorizing the acceptance of a bid with respect thereto; approving the sale and execution and delivery of Certificates of Participation in a lease-purchase agreement to provide the necessary financing therefor; approving the form and authorization the execution and delivery of necessary agreements, instruments and documents related to the sale and issuance of the certificates; delegating authority to the Management Services Director of the City to determine certain matters and terms with respect to the foregoing; and authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by this ordinance and ratifying all actions taken to further this ordinance; providing for severability, authority for clerical corrections, and establishing an effective date (Certificate of Participation Debt Authorization - Municipal Court Facilities) Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1)  Read Ordinance No. 2019-34 by title only for the final time
2)  City Clerk reads Ordinance no. 2019-34 by title only (if approved above)
3)  Adopt Ordinance No. 2019-34
 
B.   Consideration and Adoption of Ordinance No. 2019-35:  An ordinance of the City Council of the City of Flagstaff, (1) providing for the sale and issuance of City of Flagstaff, Arizona General Obligation Bonds, Series 2019 and for the annual levy of a tax for the payment of the bond; (2) approving the form and authorizing the execution and delivery of necessary agreements, instruments and documents related to the sale and issuance of the bonds; (3) delegating authority to the Management Services Director of the City to determine certain matters and terms with the respect to the foregoing; (4) adopting continuing disclosure procedures in connection with issuance of obligations of the City; and (5) authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by this ordinance and ratifying all actions taken to further this; providing for severability, authority for clerical corrections, and establishing an effective date (General Obligation Debt Authorization - Public Safety Communication Equipment and Municipal Court Facilities) Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
1)  Read Ordinance No. 2019-35 by title only for the final time
2)  City Clerk reads Ordinance no. 2019-35 by title only (if approved above)
3)  Adopt Ordinance No. 2019-35
 
C.   Consideration and Adoption of Ordinance No. 2019-33:  An ordinance of the City Council of the City of Flagstaff, approving the form and authorizing the execution and delivery of a loan agreement with the Water Infrastructure Financing Authority of Arizona from its Clean Water Revolving Fund program; delegating the determination of certain matters relating thereto to the Management Services Director of the City; providing the transfer of certain moneys and making certain covenants and agreements with respect thereto and authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by such loan agreement; providing for severability, authority for clerical corrections, and establishing an effective date (Water Infrastructure Loan Authorization - Flagstaff Watershed Protection Project) Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1)  Read Ordinance No. 2019-33 by title only for the final time
2)  City Clerk reads Ordinance no. 2019-33 by title only (if approved above)
3)  Adopt Ordinance No. 2019-33
 
D.   Consideration and Adoption of Ordinance No. 2019-30: An ordinance of the City Council of the City of Flagstaff, dedicating certain City property as public right-of-way within the area of John Wesley Powell Boulevard and Shamrell Boulevard; delegating authority to complete the transactions and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2019-30 by title only for the final time
2) City Clerk reads Ordinance No. 2019-30 by title only (if approved above)
3) Adopt Ordinance No. 2019-30
 
E.   Consideration and Adoption of Resolution No. 2019-49 and Ordinance No. 2019-32:  A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Case No. PZ-19-00094 Updates to Zoning Code 2019 –Miscellaneous Part 1"; and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code (Ordinance No. 2011-20), for the purpose of modifying chapters, divisions, and sections of Title 10, Flagstaff Zoning Code, including the sections of Division 10-20.30: Common Procedures, Division 10-20.40: Permits and Approvals, Division 10-30.60: Site Planning Design Standards,  Division 10-40.30: Non-Transect Zones, Division 10-40.40: Transect Zones, Division 10-40.60: Specific to Uses, Division 10-50.30: Building Height, Division 10-50.40: Encroachments, Division 10-50.50: Fences and Screening, Division 10-50.60: Landscaping Standards, Division 10-50.100: Sign Standards, Division 10-50.90: Resource Protection Standards, and Division 10-80.20: Definition of Specialized Terms, Phrases, and Building Functions, to resolve conflicts, incorporate technical corrections and clarity, and to add new, and modify existing, requirements, provisions, and definitions. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Adopt Resolution No. 2019-49
2) Read Ordinance No. 2019-32 by title only for the final time
3) City Clerk reads Ordinance No. 2019-32 by title only (if approved above)
4) Adopt Ordinance No. 2019-32
 
F.   Consideration and Adoption of Resolution No. 2019-48 and Ordinance No. 2019-31:  A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Case No. PZ-19-00095 Updates to Zoning Code 2019 - Accessory Dwelling Units"; and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code (Ordinance No. 2011-20), for the purpose of modifying chapters, divisions, and sections of Title 10, Flagstaff Zoning Code, including the sections of Division 10-40.60: Specific to Uses, and Division 10-80.20: Definition of Specialized Terms, Phrases, and Building Functions, to resolve conflicts, incorporate technical corrections and clarity, and to add new and modify existing  requirements, provisions, and definitions. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Adopt Resolution No. 2019-48
2) Read Ordinance No. 2019-31 by title only for the final time
3) City Clerk reads Ordinance No. 2019-31 by title only (if approved above)
4) Adopt Ordinance No. 2019-31
 
 
RECESS

6:00 P.M. MEETING

RECONVENE
 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
 
10.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR SHIMONI
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER SALAS
COUNCILMEMBER WHELAN
 
11.   PLEDGE OF ALLEGIANCE
 
12.   PUBLIC PARTICIPATION
 
13.   CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
 
14.   REGULAR AGENDA
 
A.   Consideration and Adoption of Resolution No. 2019-53 and Ordinance No. 2019-36:  A resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "Animal Keeping Code Amendments;" and an ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 6, Police Regulations, Chapter 3, Animal Keeping, by referencing that certain document entitled "Animal Keeping Code Amendments"; providing for repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the November 5, 2019 Council Meeting:
1) Read Resolution No. 2019-53 by title only
2) City Clerk reads Resolution No. 2019-53 by title only (if approved above)
3) Read Ordinance No. 2019-36 by title only for the first time
4) City Clerk reads Ordinance No. 2019-36 by title only (if approved above)
At the November 19, 2019 Council Meeting:
5) Adopt Resolution No. 2019-53
6) Read Ordinance No. 2019-36 by title only for the final time
7) City Clerk reads Ordinance No. 2019-36 by title only (if approved above)
8) Adopt Ordinance No. 2019-36
 
15.   DISCUSSION ITEMS
 
A.    2019 Public Works-Streets Snow Operations Readiness Update Click this link to view Agenda Item
 
B.   Schultz Creek Trailhead Community Survey Results, Update, and Future Direction: Staff will share the results of a community surveys that requested input on how the 20-acre City of Flagstaff property in the Schultz Creek area (3620 W Schultz Pass Rd., Parcel # 30047004), zoned as open space, could be developed and managed. Staff will request direction from City Council on development and management of the parcel. Click this link to view Agenda Item
 
16.   COUNCIL LIAISON REPORTS
 
17.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to place on a future agenda a discussion as to when and how the City might negotiate an agreement to disallow short term rentals such as through development agreements or rezoning agreements. Click this link to view Agenda Item
 
B.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Aslan to place on a future agenda a discussion about reasonable restrictions on the uses of potable water. Click this link to view Agenda Item
 
18.   CITY MANAGER REPORT
 
A.   City Manager Report Click this link to view Agenda Item
 
19.   INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
20.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2019.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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