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FINAL AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY
NOVEMBER 19, 2019		   COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
4:30 P.M. AND 6:00 P.M.
 
4:30 P.M. MEETING
 
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
 
             
1.  
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR SHIMONI
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY
COUNCILMEMBER ODEGAARD
COUNCILMEMBER SALAS
COUNCILMEMBER WHELAN
 
3.  
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
5.   PROCLAMATIONS AND RECOGNITIONS
 
A.   Recognition: Utility of the Future, Today - Water Environment Foundation Award
 
B.   Recognition: President's Award of Recognition - WateReuse Arizona
 
C.   Recognition: Flagstaff Medical Center
 
D.   Proclamation: Transgender Remembrance Day
 
6.   LIQUOR LICENSE PUBLIC HEARINGS
 
A.   Consideration and Action on Liquor License Application:  Staci Lynn Kay "Mountain Top Tap Room," 10 E. Route 66, Series 7 (beer and wine bar) Owner Transfer. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Open the public hearing.
Receive citizen input.
Close the public hearing.

The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
 
7.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration of Ratifying the Grant Agreement:  Ratify the Grant Agreement between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration (FAA) to Acquire Airport Snow Removal Equipment. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Ratify the Grant Agreement #3-04-0015-043-2019 with the U.S. Department of Transportation, Federal Aviation Administration in the amount of $1,465,664 to acquire Snow Removal Equipment, #1-Multi-Use Plow/Sweeper, #2-Hopper/Spreader, #3-Hopper/Spreader.
 
B.   Consideration and Approval of Two Purchase Contracts:  One (1) Multi-Task Equipment vehicle from M-B Co Inc., and two (2) Material Spreader vehicles from Quality Truck and Care Center, Inc. for the Flagstaff Airport. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the purchase of one (1) Multi-Task Equipment vehicle from M-B Co Inc in the amount of $757,331.57 and two (2) Material Spreader and Vehicles from Quality Truck and Care Center, Inc in the amount of $686,234.48 with U.S. Department of Transportation, Federal Aviation Administration (FAA) grant funds for a total cost of $1,443,556.05; and
  2. Authorize the City Manager to execute the necessary documents.  
 
C.   Consideration and Approval of Contract:   Approve the construction contract with RTR Paving and Resurfacing, LLC in the amount of $1,246,470.00 for the Industrial Drive and Fanning Wash Improvement project. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the construction contract with RTR Paving and Resurfacing, LLC in the amount of $1,246,470.00 and a contract duration of 275 calendar days;
  2. Approve a contract allowance of $62,323.50, which is 5% of the lowest responsive bid;
  3. Approve Change Order Authority to the City Manager in the amount of $124,647.00 which is 10% of the lowest responsive bid;
  4. Authorize the City Manager to execute the necessary documents.
 
D.   Consideration and Approval through a Cooperative Purchase Contract:  To purchase one (1) 2019 Caterpillar 416F2 4ECP Backhoe Loader Standard Equipment Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the equipment purchase for one (1) 2019 Caterpillar 416F2 4ECP Backhoe Loader Standard Equipment from Empire Machinery through a cooperative purchase contract #161534 in the amount of $115,198.00; and
  2. Authorize the City Manager to execute the necessary documents.
 
E.   Consideration and Approval of Engineering Professional Services Contract:  Coconino Estates Improvements Phase II Project. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Engineering Professional Services Contract to The WLB Group of Flagstaff, Arizona in an amount not to exceed $566,501.00, which includes a $27,000 Contract Allowance (5% of the contract amount excluding the Contract Allowance), with a contract period of 750 calendar days; and
  2. Authorize the City Manager to execute the necessary documents.
 
F.   Consideration and Approval of Amendment to Lease Agreement : First Amendment to Airport Lease Agreement with Peabody Western Coal

Consideration and Approval of Assignment and Consent to Assignment: of lease to Wiseman Aviation. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the First Amendment to Airport Lease Agreement
  2. Approve the Assignment and Consent to Assignment of the Lease to Wiseman Aviation.
 
G.   Consideration and Approval of Lease Amendment: Lease No: GS-09P-94446 for Building 3 of the United States Geological Survey (USGS) facility located at 2255 North Gemini Drive, Flagstaff, Arizona 86001 (Extend the lease term for two years). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Lease Amendment to extend the Lease through December 31, 2021.
 
H.   Consideration and Approval of Lease Amendment: Lease No: GS-09P-03408 for Buildings 4 and 5 of the United States Geological Survey (USGS) facility located at 2255 North Gemini Drive, Flagstaff, Arizona 86001 (Extend the lease term for two years). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Lease Amendment to extend the Lease through December 31, 2021.
 
8.   ROUTINE ITEMS
 
A.   Consideration and Approval of Office Lease Agreement:  Between the HOPI TRIBE ECONOMIC DEVELOPMENT CORPORATION, a federally chartered corporation, wholly owned by the Hopi Tribe, a federally recognized Indian tribe, 5200 E. Cortland Blvd., Suite E200 (Landlord) and the City of Flagstaff, a municipal corporation (Tenant);  

Consideration and Approval of Sub-Lease: For a portion of the Hopi Building at Heritage Square Between City of Flagstaff (City) and the Flagstaff Metropolitan Planning Organization (FMPO);

Consideration and Approval of Sub-Lease: For a portion of the Hopi Building at Heritage Square Between the City of Flagstaff (City) and the Downtown Business Alliance (DBA). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Office Lease Agreement to provide office space for City staff (ParkFlag)
  2. Approve the Sub-lease with the Flagstaff Metropolitan Planning Organization (FMPO)
  3. Approve the Sub-lease with the Downtown Business Alliance (DBA)
 
 
RECESS

6:00 P.M. MEETING

RECONVENE
 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
 
9.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR SHIMONI
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY
COUNCILMEMBER ODEGAARD
COUNCILMEMBER SALAS
COUNCILMEMBER WHELAN
 
10.   PLEDGE OF ALLEGIANCE
 
11.   PUBLIC PARTICIPATION
 
12.   CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
 
13.   REGULAR AGENDA
 
A.   Consideration and Adoption of Resolution No. 2019-53 and Ordinance No. 2019-36:  A resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "Animal Keeping Code Amendments;" and an ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 6, Police Regulations, Chapter 3, Animal Keeping, by referencing that certain document entitled "Animal Keeping Code Amendments"; providing for repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Adopt Resolution No. 2019-53
2) Read Ordinance No. 2019-36 by title only for the final time
3) City Clerk reads Ordinance No. 2019-36 by title only (if approved above)
4) Adopt Ordinance No. 2019-36
 
B.   Consideration of Intergovernmental Agreement and Adoption of Resolution No. 2019-55:  A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the Northern Arizona Council of Governments (NACOG) and the City of Flagstaff for Arizona Route 66 Brownfields Coalition Grant; providing for delegation of authority; and establishing an effective date.   Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1)  Read Resolution No. 2019-55 by title only
2)  City Clerk reads Resolution No. 2019-55 by title only (if approved above)
3)  Adopt Resolution No. 2019-55
 
C.   Consideration and Adoption of Resolution No. 2019-56: Arizona Department of Transportation (ADOT) Intergovernmental Agreement between the City of Flagstaff and ADOT for the Project Assessment (PA), 30% design plans, and cost estimate for additional bridge scoping work related to lengthening of the eastbound and westbound bridges on Interstate 40 over Lone Tree Road. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2019-56 by title only
2) City Clerk reads Resolution No. 2019-56 by title only (if approved above)
3) Adopt Resolution No. 2019-56
 
D.   Consideration and Adoption of Resolution No. 2019-54: A resolution of the Flagstaff City Council, approving an intergovernmental agreement between the Summit Fire and Medical District; the Highlands Fire District; and the City of Flagstaff for joint hiring and promotional processes.  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2019-54 by title only
2) City Clerk reads Resolution No. 2019-54 by title only (if approved above)
3) Adopt Resolution No. 2019-54
 
E.   Consideration and Adoption of Resolution No. 2019-59:  A resolution adopting the City Council Policy on the Display of Flags (City Flag Policy). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2019-59 by title only
2) City Clerk reads Resolution No. 2019-59 by title only (if approved above)
3) Adopt Resolution No. 2019-59
 
14.   DISCUSSION ITEMS
 
A.   Stronger as One Coalition Presentation Click this link to view Agenda Item
 
B.   Discussion: 2020 Intergovernmental Priorities Click this link to view Agenda Item
 
15.   COUNCIL LIAISON REPORTS
 
16.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.) A Citizens' Petition requesting Council to implement a more fair election system, called Ranked Choice Voting (RCV). This method of voting is innovative and has proven to be more just, to encourage diversity, and will be reflective of our vibrant community. Click this link to view Agenda Item
 
B.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion about the feasibility of bringing solar to Red Gap Ranch. Click this link to view Agenda Item
 
C.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Aslan to place on a future agenda a discussion about potential strategies for cleaning up cinders in a more timely and efficient matter. Click this link to view Agenda Item
 
17.   CITY MANAGER REPORT
 
A.   City Manager Report Click this link to view Agenda Item
 
18.   INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
19.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2019.


__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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