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 WORK SESSION
TUESDAY, NOVEMBER 8, 2016
COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
4:00 P.M.
 
WORK SESSION
             
1.
CALL TO ORDER

Mayor Nabours called the Work Session of the Flagstaff City Council held November 8, 2016, to order at 4:00 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
             
2. Pledge of Allegiance

The audience and City Council recited the Pledge of Allegiance.
             
3. ROLL CALL
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
PRESENT:

MAYOR NABOURS
VICE MAYOR BAROTZ
COUNCILMEMBER BREWSTER
COUNCILMEMBER EVANS
COUNCILMEMBER ORAVITS
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA
ABSENT:

NONE






Others present: City Manager Josh Copley and City Attorney Sterling Solomon.
             
4.
Preliminary Review of Draft Agenda for the November 15, 2016, City Council Meeting.*
* Public comment on draft agenda items may be taken under “Review of Draft Agenda Items” later in the meeting, at the discretion of the Mayor. Citizens wishing to speak on agenda items not specifically called out by the City Council for discussion under the second Review section may submit a speaker card for their items of interest to the recording clerk.
  Mayor Nabours asked about the contract with Youth Hockey Association and if the proposed contract represented any change in the fees for ice time from the prior contract. Recreation Supervisor Mike Abeyta stated that there have been no fee changes from the past contract.

Mayor Nabours stated that the Regional Plan will be on the agenda next week and staff is hoping that the Council will be to a point of decision making.
             
5. Public Participation

Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
  The following individuals addressed Council regarding the Grand Canyon Back Country Management Plan:
 
  • Jim McCarthy
  • Joe Shannon
  • Nick Bejarano
  • Tom Martin
  • Allison Gitlin
  • Scott Cundy
  • Ben Murphy
The following comments were received:
  • A Resolution should and can be done on this subject.
  • A revised Resolution could include the statement that the City of Flagstaff does hereby oppose any portion of the National Park Service’s proposed Backcountry Management Plan which would reduce the number of use authorizations available to local entities, or otherwise negatively impact the local tourism industry and local economy, unless it is required to protect park resources, or reduce non-commercial public access to Grand Canyon backcountry by establishing concessions with specific allocations or allowing the existing percentage of commercial trips to increase.
  • The timing is wrong for the Council to submit a Resolution because the comment period is closed; submitting comments outside the typical process will place staff at the Park in a tough situation and set a poor precedent in the future.
  • There are many problems with the Management Plan.
  • The Council should reconsider the Resolution.
  • The plan will shut down Flagstaff businesses.
  • Commercial share is dictated by the public and the decision to hire a guide is up to the public. Commercialization already exists at the Park; the question is if that commercialization to be provided by local companies.
  • Let the National Park Service manage the Grand Canyon as they see fit.
  • The Sierra Club is in favor of the proposed amended resolution.
  • The plan absolutely impacts Flagstaff.
  • Backcountry use has increased and guide companies are an easy target for blame however, they are only 10% of the backcountry use.
  • National Parks belong to the American people as a whole but not many of them have the equipment and experience necessary to conduct a backcountry trip; that is where the guides come in.
  • The big concern is the trend of commercialization and privatization of national parks.
             
6. Discussion of the Rethink Recycling Action Plan.
  Public Works Director Andy Bertelsen introduced the Rethink Recycling Action Plan. Staff is working on items for the next fiscal year action plan. Acting Sustainability Manager McKenzie Jones then provided a PowerPoint presentation that covered the following:

RETHINK RECYCLING ACTION PLAN
OVERVIEW
CURRENT WASTE CONDITIONS (CY15)
RETHINKING WASTE
FY2017 ACTION PLAN
RECYCLING INFRASTRUCTURE
RECOLORING RECYCLING INFRASTRUCTURE
MULTIFAMILY RECYCLING PILOT
RECYCLING EDUCATION
MYWASTE
CITY-WIDE MARKETING
MASTER RECYCLER PROGRAM
FOOD WASTE PREVENTION
SPECIAL EVENTS
FY2017 BUDGET
FUTURE ACTION ITEMS

Councilmember Overton stated that the Materials Recovery Facility (MRF) is showing significant signs of wear and tear. The community is not producing the recyclables at the level it should and there is a financial penalty for that shortfall. He asked how much the City needs to get out of the waste stream to break even with Norton. Mr. Bertelsen stated that the contract with Norton Environmental is up for renewal in 2018 and there are some concerns about the terms of the contract and those will be addressed during the renewal process.

When the contract was put into place it outlined standards the City was to meet and at that time the recycling industry was on an incline and providing higher returns for materials that were collected. The contract indicates that by 2020 the City should be providing 20 tons of recycling to the MRF; the current tonnage is roughly 10 tons. Councilmember Overton expressed his concern that Norton is a for-profit business and there is a risk that they may say they do not want to do the recycling program anymore and that leaves the community in a bad spot. He feels that focusing on solutions that increase overall participation in the recycling program is the way to avoid this.

Vice Mayor Barotz offered that the drop off events that are done periodically in the community have very high satisfaction rate from the public. The investment into the outreach for these programs is good.

Mayor Nabours asked if there are issues with the recycling material coming into the facility being contaminated. Ms. Jones explained that there is currently a 17% contamination rate which is skewed a little high because it includes intake from Coconino County. One of the biggest challenges is that people do not recycle as much when it gets harder.

Mayor Nabours also shared concern about the low percentage rate of participation from the commercial customers. Ms. Jones agreed indicating that it is harder on the commercial side and the City does not mandate recycling. Staff in Solid Waste do great work with commercial customers to increase recycling and encourage others to participate.

Councilmember Oravits asked what the penalty is each year for not meeting the contract minimums. Solid Waste Collections Manager Jeremy Floyd offered that this year the City paid $274,000 on the tonnage it did not take and the profit share was about $120,000. As the tonnage goes up the penalty goes down and the profit share goes up.
             
7. Discussion of Property Donation to the Arizona Department of Veterans' Services for the Purpose of a Veterans' Facility. SEE ITEM #15-A ON THE NOVEMBER 15, 2016, DRAFT AGENDA.
  Real Estate Manager Charity Lee provided a PowerPoint presentation that covered the following:

VETERANS’ HOME UPDATE
HISTORY
SITE LOCATION
EXHIBIT A-1
STATISTICS
BENEFITS OF THE VETERANS’ HOME
QUIT CLAIM DEED
REVERSIONARY CLAUSES IN THE DEED
LICENSE AGREEMENT

Vice Mayor Barotz asked the reason for a License Agreement. Ms. Lee explained that the Department of Veteran Services initially did not want to accept the property because there was City material and operations on it; the License Agreement allows the City materials and operations to remain until the time the Department of Veteran Services is ready to move forward with development.

Councilmember Putzova stated that since the Resolution was passed in 2015 the ambulance facility has been completed. She asked for information about the frequency of the emergency vehicles leaving the area with their lights and sirens going.
             
8.
Review of Draft Agenda Items for the November 15, 2016, City Council Meeting.*
* Public comment on draft agenda items will be taken at this time, at the discretion of the Mayor.
  Vice Mayor Barotz stated that next week’s meeting has a very full agenda and asked if the discussion items can be moved since they are not time sensitive. Mr. Copley stated that the report on the Navajo Nation Human Rights Commission will be moved up in the agenda but to pull anything off at this point would be problematic. Mayor Nabours added that four items are related to Timber Sky and will be discussed together.
             
9. Public Participation

None
             
10. Informational Items To/From Mayor, Council, and City Manager; future agenda item requests.

None
             
11. Adjournment

The Flagstaff City Council Work Session of November 8, 2016, adjourned at 5:07 p.m.



 



 
_______________________________
MAYOR
ATTEST:
 


 
 
_________________________________
CITY CLERK

    

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	SELECT _rowid
	FROM ss_ag_item
	WHERE ss_ag_item.form_num = 515 
getAllMnLines (Datasource=frsRO, Time=47ms, Records=13) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
SELECT ml._rowid ln_rowid, ml.ln_rowid ml_rowid, ml.form_num, ml.rev_num, ml.seq_num,
	   ml.ag_level1, ml.ag_level2, ml.ag_level3, ml.ag_level4, ml.header_ln, ml.footer_ln, ml.left_justify, ml.page_br,		
	   c.descr as status_desc,
	   
	   
	   ai.*,
	   
	   am.ag_item_rowid,
	   
	   CASE WHEN ml.header_ln = 'Y' THEN 1	
	   		WHEN ml.footer_ln = 'Y' THEN 3
	   		ELSE 2 END AS line_sort,
	   as1.sort_seq sort_level1,
	   CASE WHEN ml.ag_level2 != '' AND ml.ag_level2 != '0' THEN as2.sort_seq ELSE -1 END AS sort_level2,	
	   CASE WHEN ml.ag_level3 != '' AND ml.ag_level3 != '0' THEN as3.sort_seq ELSE -1 END AS sort_level3,
	   CASE WHEN ml.ag_level4 != '' AND ml.ag_level4 != '0' THEN as4.sort_seq ELSE -1 END AS sort_level4,	
	   CASE WHEN ml.ag_memo_id IS NOT NULL THEN ml.ag_memo_id ELSE -1 END AS sort_memo,
	   
	   ml.ag_size, ml.ag_underline, ml.ag_bold, ml.ag_center, ml.ag_italic, ml.disp_level,
	   am.allow_comment, ml.ainumber min_ainumber, ml.ag_memo_id, ml.ag_memo_rev, ml.ag_subject, ml.ag_title ag_heading,
	   ml.header_ln, ml.footer_ln, ml.left_justify,		
	   CASE WHEN ml.ag_memo_id IS NOT NULL THEN am.ag_time ELSE ml.ag_time END as ag_time,
	   CASE WHEN ml.ag_memo_id IS NOT NULL THEN am.ag_title ELSE '' END as ag_title,
	   CASE WHEN ml.ag_memo_id IS NOT NULL THEN am.ag_action ELSE ml.ag_action END as ag_action
FROM minutes_ln ml
LEFT OUTER JOIN ag_memo AS am ON (am.form_num = ml.ag_memo_id AND am.rev_num = ml.ag_memo_rev)


LEFT OUTER JOIN ss_ag_item AS ai ON (ai.form_num = 515 AND ai._rowid = am.ag_item_rowid)

LEFT OUTER JOIN codes AS c ON (c.code_type = 'MIN STATUS' AND c.valid_code = ml.ag_line_status)
LEFT OUTER JOIN alpha_sort AS as1 ON (as1.alpha_value = ml.ag_level1 AND CAST(as1.alpha_value AS binary(8)) = CAST(ml.ag_level1 AS binary(8)))
LEFT OUTER JOIN alpha_sort AS as2 ON (as2.alpha_value = ml.ag_level2 AND CAST(as2.alpha_value AS binary(8)) = CAST(ml.ag_level2 AS binary(8)))
LEFT OUTER JOIN alpha_sort AS as3 ON (as3.alpha_value = ml.ag_level3 AND CAST(as3.alpha_value AS binary(8)) = CAST(ml.ag_level3 AS binary(8)))
LEFT OUTER JOIN alpha_sort AS as4 ON (as4.alpha_value = ml.ag_level4 AND CAST(as4.alpha_value AS binary(8)) = CAST(ml.ag_level4 AS binary(8)))
WHERE ml.form_num = 178 AND
	  ml.rev_num = 0
ORDER BY line_sort, sort_level1, sort_level2, sort_level3, sort_level4, min_ainumber, sort_memo
getMnLines (Datasource=, Time=0ms, Records=11) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
SELECT *
FROM getAllMnLines
WHERE getAllMnLines.header_ln = 'N' AND getAllMnLines.footer_ln = 'N'
ORDER BY line_sort, sort_level1, sort_level2, sort_level3, sort_level4, min_ainumber, sort_memo	
getHeader (Datasource=, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
	SELECT *
	FROM getAllMnLines
	WHERE getAllMnLines.header_ln = 'Y'
	ORDER BY header_ln DESC, sort_level1, sort_level2, sort_level3, sort_level4
getFooter (Datasource=, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
	select * from getAllMnLines where footer_ln = 'Y'
	order by sort_level1, sort_level2, sort_level3, sort_level4
all_docs (Datasource=frsRO, Time=16ms, Records=1) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
		
	SELECT docs.sort_seq, docs.doc_name, docs.doc_link, docs.doc_dir,
			docs.confidentiality, docs.from_agenda,
	       
				'Y' can_look, 'Y' can_link	
			
			,
			ml.form_num, ml.rev_num, ml._rowid ml_rowid,
			min.minutes_published min_published,
			a.agenda_published ag_published
	FROM minutes min
	INNER JOIN minutes_ln AS ml ON (ml.form_num = min.form_num AND ml.rev_num = min.rev_num)
	INNER JOIN minutes_docs AS docs ON(docs.form_num = ml.form_num AND
		  							   docs.rev_num = ml.rev_num AND
		  							   docs.ln_rowid = ml._rowid
		  							
		  								AND (docs.confidentiality IS NULL OR docs.confidentiality = '')		
		  							)
	LEFT OUTER JOIN agenda AS a ON (a.form_num = min.ag_form_num AND a.rev_num = min.ag_rev_num)
	WHERE min.form_num = 178 AND
		  min.rev_num = 0 
	  AND (docs.confidentiality IS NULL OR docs.confidentiality = '')		
	  
all_minutes (Datasource=frsRO, Time=15ms, Records=6) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
	SELECT meet_minutes, _rowid, ln_rowid, seq_num, time_of_vote, text_box_lbl, lbl_bold, lbl_underline
	FROM meeting_minutes
	WHERE form_num = 178 AND
		  rev_num = 0 AND
		  print_box = 'Y' AND
		  meet_minutes IS NOT NULL
		  AND (obsolete <> 'Y' OR obsolete IS NULL) 
get_Minutes (Datasource=, Time=0ms, Records=0) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT *
			FROM all_minutes
			WHERE ln_rowid = 4425 AND
				  meet_minutes <> ''
			ORDER BY seq_num
		
SortedList (Datasource=, Time=0ms, Records=0) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT * from sortList
			ORDER BY seqNum
		
get_Minutes (Datasource=, Time=0ms, Records=0) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT *
			FROM all_minutes
			WHERE ln_rowid = 4431 AND
				  meet_minutes <> ''
			ORDER BY seq_num
		
SortedList (Datasource=, Time=0ms, Records=0) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT * from sortList
			ORDER BY seqNum
		
get_Minutes (Datasource=, Time=0ms, Records=0) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT *
			FROM all_minutes
			WHERE ln_rowid = 4423 AND
				  meet_minutes <> ''
			ORDER BY seq_num
		
SortedList (Datasource=, Time=0ms, Records=0) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT * from sortList
			ORDER BY seqNum
		
get_Minutes (Datasource=, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT *
			FROM all_minutes
			WHERE ln_rowid = 4426 AND
				  meet_minutes <> ''
			ORDER BY seq_num
		
SortedList (Datasource=, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT * from sortList
			ORDER BY seqNum
		
getMinutesNow (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
					SELECT * from meeting_minutes
					WHERE meeting_minutes._rowid = 3439 
get_Minutes (Datasource=, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT *
			FROM all_minutes
			WHERE ln_rowid = 4424 AND
				  meet_minutes <> ''
			ORDER BY seq_num
		
SortedList (Datasource=, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT * from sortList
			ORDER BY seqNum
		
getMinutesNow (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
					SELECT * from meeting_minutes
					WHERE meeting_minutes._rowid = 3440 
get_Minutes (Datasource=, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT *
			FROM all_minutes
			WHERE ln_rowid = 4433 AND
				  meet_minutes <> ''
			ORDER BY seq_num
		
SortedList (Datasource=, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT * from sortList
			ORDER BY seqNum
		
getMinutesNow (Datasource=frsRO, Time=16ms, Records=1) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
					SELECT * from meeting_minutes
					WHERE meeting_minutes._rowid = 3441 
get_Minutes (Datasource=, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT *
			FROM all_minutes
			WHERE ln_rowid = 4434 AND
				  meet_minutes <> ''
			ORDER BY seq_num
		
SortedList (Datasource=, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT * from sortList
			ORDER BY seqNum
		
getMinutesNow (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
					SELECT * from meeting_minutes
					WHERE meeting_minutes._rowid = 3442 
get_Minutes (Datasource=, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT *
			FROM all_minutes
			WHERE ln_rowid = 4427 AND
				  meet_minutes <> ''
			ORDER BY seq_num
		
SortedList (Datasource=, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT * from sortList
			ORDER BY seqNum
		
getMinutesNow (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
					SELECT * from meeting_minutes
					WHERE meeting_minutes._rowid = 3443 
get_Minutes (Datasource=, Time=0ms, Records=0) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT *
			FROM all_minutes
			WHERE ln_rowid = 4429 AND
				  meet_minutes <> ''
			ORDER BY seq_num
		
SortedList (Datasource=, Time=0ms, Records=0) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT * from sortList
			ORDER BY seqNum
		
get_Minutes (Datasource=, Time=0ms, Records=0) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT *
			FROM all_minutes
			WHERE ln_rowid = 4428 AND
				  meet_minutes <> ''
			ORDER BY seq_num
		
SortedList (Datasource=, Time=0ms, Records=0) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT * from sortList
			ORDER BY seqNum
		
get_Minutes (Datasource=, Time=0ms, Records=0) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT *
			FROM all_minutes
			WHERE ln_rowid = 4430 AND
				  meet_minutes <> ''
			ORDER BY seq_num
		
SortedList (Datasource=, Time=0ms, Records=0) in D:\inetpub\PublicPages\public\publish\agpub_min_dsp.cfm @ 06:51:04.004
			SELECT * from sortList
			ORDER BY seqNum
		
Departments (Datasource=frsRO, Time=0ms, Records=17) in D:\inetpub\PublicPages\public\publish\adv_search_selection.cfm @ 06:51:04.004
	SELECT dept_code, dept_desc, obsolete FROM dist_dept ORDER BY dept_desc
sysinfo (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\adv_search_selection.cfm @ 06:51:04.004
	SELECT use_agendaquick, use_minutes, public_verity from fasinfo
count_minutes (Datasource=frsRO, Time=16ms, Records=1) in D:\inetpub\PublicPages\public\publish\adv_search_selection.cfm @ 06:51:04.004
		SELECT TOP 1 c.meeting_id
		FROM meetings AS m, minutes AS c
		WHERE c.meeting_id = m.meeting_id
		  AND c.minutes_published = 'Y'
		ORDER BY m.meeting_dt 
count_agendas (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\adv_search_selection.cfm @ 06:51:04.004
		SELECT TOP 1 c.meeting_id
		FROM meetings AS m, agenda AS c
		WHERE c.meeting_id = m.meeting_id
		  AND c.agenda_published = 'Y'
		ORDER BY m.meeting_dt 


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