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FINAL AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY
OCTOBER 3, 2017
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
4:30 P.M. AND 6:00 P.M.

 
4:30 P.M. MEETING
 
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
 
             
1.  
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA
 
3.  
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4.   APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
 
A.   Consideration and Approval of Minutes:  City Council Retreat of January 19, 2017; Work Session of May 9, 2017; Joint Work Session of September 14, 2017; and Regular Council Meeting of September 19, 2017.
 
5.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
6.   PROCLAMATIONS AND RECOGNITIONS
 
7.   LIQUOR LICENSE PUBLIC HEARINGS
 
A.   Consideration and Action on Liquor License Application: Cecily Clift-Maniaci, Grand Canyon Spirits, 982 Fort Valley Rd, Series 09 (liquor store - all spirituous liquor), Location Transfer.
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
 
B.   Consideration and Action on Liquor License Application:  Danny Thomas, "La Vetta", 103 N. Leroux St., Series 06 (bar - all spirituous liquor), Person Transfer.
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
 
8.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Cooperative Contract:  Purchase of a Caterpillar 262D Skid Steer with Cold Planer in the amount of $80,907 and a Caterpillar 305E2 Mini Excavator in the amount of $70,493 from Empire Southwest, LLC (Empire) on a National Intergovernmental Purchasing Alliance cooperative purchase agreement with the City of Tucson (Bid# 161534-01) (Cooperative Purchase Agreement)
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the purchase of a Caterpillar 262D Skid Steer with Cold Planer in the amount of $80,907 and a Caterpillar 305E2 Mini Excavator in the amount of $70,493 from Empire under a Cooperative Purchase Agreement.
 
9.   ROUTINE ITEMS
 
A.   Cancellation of Contract: Rio de Flag Water Reclamation Plant UV System Replacement Construction Contract
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve cancellation of the construction contract between the City and Felix Construction for the Rio de Flag Water Reclamation Plant (WRP) UV System Replacement.
 
B.   Consideration and Approval of Contract:  Master Participating Agreement between the City of Flagstaff and the USDA, Forest Service, Coconino National Forest
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Master Participating Agreement 18-PA-11030420-001
 
C.   Consideration and Approval of Municipal Services Accounts and Miscellaneous Account Receivable Write-offs: Delinquency and Uncollectible Accounts for Fiscal Year 2017.
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the write-off of delinquent and uncollectible municipal services accounts (water/solid waste) and miscellaneous account receivables in the amount of $81,849.88.
 
D.   Consideration and Adoption of Resolution No. 2017-35:  A resolution urging the United States Congress to support long-distance passenger rail service.
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2017-35 by title only
2) City Clerk reads Resolution No. 2017-35 by title only (if approved above)
3) Adopt Resolution No. 2017-35
 
E.   Consideration and Approval of Purchase: Four 2018 Police Interceptor Utility Vehicles in the amount of $120.812.20 from PFVT Motors, LLC (Peoria Ford).
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the purchase of four 2018 Police Interceptor Utility Vehicles at a total price of $120,812.20 (includes all applicable taxes and fees) from Peoria Ford.
 
 
RECESS

6:00 P.M. MEETING

RECONVENE
 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
 
10.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA
 
11.   PUBLIC PARTICIPATION
 
12.   CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
 
13.   DISCUSSION ITEMS
 
A.   Discussion of Camping Ordinance.
 
14.   COUNCIL LIAISON REPORTS
 
15.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to place on a future agenda a discussion on initiating a Regional Plan amendment that creates a high occupancy housing overlay to indicate where the community finds development of high occupancy housing acceptable..
 
B.   Future Agenda Item Request (F.A.I.R.): A request by Vice Mayor Whelan to place on a future agenda a discussion of Zoning Code design standards (with focus on architectural standards); what they are and whether they reflect the spirit and character of the Flagstaff Community.
 
16.   INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
17.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ___________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this _____ day of _________________, 2017.

 
 


____________________________________
Elizabeth A. Burke, MMC, City Clerk                                

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