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DRAFT AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY
OCTOBER 17, 2017
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
4:30 P.M. AND 6:00 P.M.

 
4:30 P.M. MEETING
 
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
 
             
1.  
CALL TO ORDER

 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL

NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.

 
MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA
 
 
3.  
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4.   APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
 
5.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
 
6.   PROCLAMATIONS AND RECOGNITIONS
 
7.   CONSENT ITEMS
 
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Contract:  Approval of an Intergovernmental Agreement Between the City of Flagstaff and Coconino County to allow for the construction, operation and maintenance of an equipment storage building by the County on City property located at the North Reservoir Water Treatment Plant.
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Intergovernmental Agreement.
 
B.   Consideration and Approval of Intergovernmental Agreement:   Intergovernmental Agreement/Joint Project Agreement (IGA/JPA) GRT-17-0006568-T between the State of Arizona and the City of Flagstaff acting for and on behalf of the Flagstaff Metropolitan Planning Organization.  (Annual Update of FMPO IGA/JPA)
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve IGA/JPA GRT-17-0006568-T for the FMPO Fiscal Year 2018 (July 1, 2017-June 30, 2018) Work Program Implementation.
 
 
C.   Consideration of a Contract: Cascadia Consulting Group, Inc. for Climate Action and Adaptation Plan consulting services.
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the contract with Cascadia Consulting Group, Inc. (Cascadia Consulting) for consulting services in the amount of $92,645 and authorize the City Manager to execute the necessary documents.
 
D.   Consideration and Approval of Purchase Contract:  Purchase of nine (9) vehicles from Courtesy Chevrolet in the total amount of $260,660.24.
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the purchase of nine vehicles from Courtesy Chevrolet, including one Malibu hybrid sedan, one Express twelve passenger van, one Equinox compact SUV, one Traverse midsize SUV, four Colorado midsize pickup trucks, and one Silverado full size pickup for the total purchase amount of $260,660.24, which the lowest bid out of three submittals.
 
E.   Consideration and Approval of Contract:  Fourth Amendment to Declaration of Covenants, Conditions, Restrictions and Easements for Flagstaff Auto Park (to allow auto body shop on Lot 8)
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the proposed Fourth Amendment and authorize the Mayor to sign the document.
 
8.   ROUTINE ITEMS
 
A.   Consideration and Approval of Non-sufficient Funds (NSF) Check Write-Offs: Delinquent and uncollectible accounts for Fiscal Year 2017.  
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the write-off of delinquent and uncollectible non-sufficient funds (NSF) checks in the amount of $7,374.54.
 
  RECESS
 
6:00 P.M.


RECONVENE
 
 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
9.   ROLL CALL

NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.

 
MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA
 
10.   PUBLIC PARTICIPATION
 
11.   CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
 
12.   REGULAR AGENDA
 
A.   Consideration and Approval of Preliminary Plat:  Request from Rick Natenberg, for the subdivision of Grand Summit Condominiums, approximately 0.70-acre (34,347 square feet) in the Single-family Residential Neighborhood (R1N) zone into 12 condominium units.  Please see Page 1 of the Preliminary Plat attachment for the Vicinity and Site Maps.
 
  STAFF RECOMMENDED ACTION:  
 
 
The Planning and Zoning Commission unanimously recommends approving the preliminary plat.
 
B.   Consideration and Adoption of Resolution No. 2017-30:  A resolution adopting the Rethink Waste Plan.
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2017-30 by title only
2) City Clerk reads Resolution No. 2017-30 by title only (if approved above)
3) Adopt Resolution No. 2017-30
 
C.   Consideration and Adoption of Resolution No. 2017-36: A resolution of the Flagstaff City Council approving an Intergovernmental Agreement for Reciprocal, Limited Legal Services.  (IGA with Sedona, Cottonwood, and additional municipalities and counties in the future, for shared legal services on a limited basis)
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2017-36 by title only
2) City Clerk reads Resolution No. 2017-36 by title only (if approved above)
3) Adopt Resolution No. 2017-36
 
13.   DISCUSSION ITEMS
 
A.   Discussion of Reclaimed Water Rates.
 
14.  
COUNCIL LIAISON REPORTS
 
15.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A request by Vice Mayor Whelan to place on a future agenda a discussion on current building height limits in different zones in the Zoning Code and consideration of changing the maximum building height to four stories.
 
B.   Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda a discussion on reviewing apartment rental applicant fees and prior notice to applicants of availability and number of applications.
 
16.   INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
17.   ADJOURNMENT
 
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on __________, at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this _____ day of _________________, 2017.
 

____________________________________
Elizabeth A. Burke, MMC, City Clerk                                

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