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1.
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Call to Order
Mayor Daggett called the meeting of the Flagstaff City Council held January 20, 2023, to order at 10:29 a.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2.
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ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
PRESENT:
MAYOR DAGGETT
VICE MAYOR ASLAN
COUNCILMEMBER HARRIS
COUNCILMEMBER HOUSE
COUNCILMEMBER MATTHEWS
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SWEET |
ABSENT:
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Others present: City Manager Greg Clifton; City Attorney Sterling Solomon. |
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3.
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Pledge of Allegiance, Mission Statement, and Land Acknowledgement
The Council and audience recited the pledge of allegiance, Mayor Daggett read the Mission Statement of the City of Flagstaff, and Councilmember House read the Land Acknowledgement.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
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4.
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City Council Budget Retreat
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Mr. Clifton offered some opening remarks and turned things over to the facilitator Katie Wittekind who reviewed the objectives for the day.
COUNCIL BUDGET RETREAT
WELCOME AND OBJECTIVES
Assistant Finance Director Heidi Derryberry and Finance Director Brandi Suda continued the presentation.
AGENDA
BUDGET INTRODUCTION
BUDGET TEAM CHARTER
PURPOSE
MEETINGS
ROLES
CODE OF CONDUCT
BUDGET PROCESS
BUDGET TIMELINE
FISCAL POLICIES
COLOR OF MONEY
FUND TYPES
SPECIAL REVENUE FUNDS
ENTERPRISE FUNDS
CAPITAL PROJECT FUNDS
DEBT SERVICE FUNDS
GENERAL FUND
Management Services Director Rick Tadder continued the presentation.
MAINTAINING FISCAL HEALTH
RECESSION PLANNING
FISCAL RESPONSIBILITY
FUND BALANCE RESERVE POLICY
STRUCTURALLY SOUND 5-YEAR PLANS
DEDICATED PROFESSIONAL STAFF
A break was held from 11:45 a.m. through 12:20 p.m.
Management Analyst Chris Rhode continued the presentation.
PRIORITY BASED BUDGET (PBB)
PBB OVERVIEW
PRIORITY AND OBJECTIVE DEVELOPMENT
KEY COMMUNITY PRIORITIES
PRIORITY BASED BUDGETING PRIORITIES AND OBJECTIVES
PBB ANNUAL PROCESS
PUBLIC FACING PBB DATA
Mr. Tadder continued the presentation.
REVENUE UPDATES
RECESSION CONSIDERATIONS
ECONOMIC OUTLOOK
GENERAL FUND – SALES TAX
GENERAL FUND – STATE SHARED
BBB TAX FUNDS
LODGING METRICS
Interim Deputy City Manager Heidi Hansen continued the presentation.
BUDGET TEAM FOCUS
HR and Risk Management Director Randy Tracy continued the presentation
COMPENSATION
MINIMUM WAGE ORDINANCE
MINIMUM WAGE – CPI IMPACTS
MERIT
PAY FOR PERFORMANCE
MID-YEAR MARKET ADJUSTMENTS
PAY PLAN MARKET ADJUSTMENTS
COMPENSATION SUMMARY
A break was held from 2:03 p.m. through 2:22 p.m.
Mr. Clifton continued the presentation.
BIG PICTURE GOALS AND PRIORITIES
BIG PICTURE PRIORITIES
EXPECTATION FOR FEBRUARY RETREAT
Council discussed their priorities for the upcoming budget process. The following are the priorities identified:
- Community involvement and meeting people where they are
- Housing
- Employee benefits
- Wastewater Treatment Plant
- Streamlining Capital Improvement timelines
- Fire equipment
- The Big Shift policies
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5.
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Public Participation |
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Adam Shimoni addressed Council in support of improvements for pedestrians and cyclists. He indicated that a letter had been sent to the Council that included a series of recommendations and he would like for those to be considered as the Council enters the budget process. |
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6.
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Adjournment
The Retreat of the Flagstaff City Council held January 20, 2023, adjourned at 3:15 p.m. |