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DRAFT AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY

JUNE 2, 2015
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
4:00 P.M. AND 6:00 P.M.

 
4:00 P.M. MEETING
 
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the
6:00 p.m. meeting
.
 
             
1.  
CALL TO ORDER


NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 
2.   ROLL CALL

NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.

MAYOR NABOURS
VICE MAYOR BAROTZ
COUNCILMEMBER BREWSTER
COUNCILMEMBER EVANS

COUNCILMEMBER ORAVITS
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA
 
3.  
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT 
 
A.   Opening Flag Ceremony by Boy Scout Troop 7036

MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
 
4.   APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
 
5.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
 
6.   PROCLAMATIONS AND RECOGNITIONS
 
7.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).

None
 
8.   LIQUOR LICENSE PUBLIC HEARINGS
 
A.  
Consideration and Action on Liquor License Application: Andrea Lewkowitz, “Drury Inn & Suites - Flagstaff", 300 S. Milton, Series 11 (Hotel/Motel), New License.
Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
 
9.   CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Contract:  Construction contract with TSG Constructors, LLC in the amount of $1,540,765.00 (Bushmaster Park Improvement Project) Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
  1. Approve the construction contract with TSG Constructors, LLC in the amount of $1,540,765.00 (which includes a $59,265 contract allowance) and a contract time of 120 calendar days;
  2. Approve Change Order Authority to the City Manager in the amount of $122,160.00 (8% of the contract amount);
  3. Authorize the City Manager to execute the necessary documents
 
B.   Consideration and Approval of (Confirming) Payment:  Reimbursement payment to W.L. Gore and Associates for oversizing of new public waterline.  (Waterline reimbursement as agreed in pre-annexation agreement with W.L. Gore and Associates). Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
Approve reimbursement payment to WL Gore and Associates in the amount of $356,440.53.
 
C.   Consideration and Approval of Contract:  Consideration and Approval of Contract: Construction Manager at Risk Construction Contract for Street Maintenance Program 2015 - Phase 2 (Approve contract with C and E Paving and Grading, LLC in the amount of $2,904,883.71). Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
    1) Approve the Construction Manager at Risk Construction Contract with C and E Paving and Grading, LLC in an amount not to exceed $2,904,883.71 for Guaranteed Maximum Price (GMP).
    2) Authorize Change Order Authority of 5% for GMP3 in the amount of $ 145,244.19, to cover potential costs associated with unanticipated or additional items of work.
    3) Authorize the City Manager to execute the necessary documents
 
D.   Consideration and Approval of Contract:  Contract with Southwest Tank and Steel, Inc. in the amount of $249,178.00 (Cheshire Water Tank Rehabilitation). Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
1)  Approve construction contract with Southwest Tank and Steel, Inc. in the amount of $249,178 (includes a $10,000 contingency allowance) and a contract time of 90 calendar days.
2)  Approve Contract Change Authority to the City Manager in the amount of $24,917.80 (10% of the contract amount, less allowance).
3)  Authorize the City Manager to execute the necessary documents
 
E.   Consideration and Approval of Cooperative Contract:  Purchase of one (1) 906H2 Compact Wheel Loader on a National IPA cooperative purchase agreement with the City of Tucson-Bid#12077 (Approve purchase of 906H2 Compact Wheel Loader from Empire Machinery in the amount of $86,106.25). Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
    Approve the purchase of one (1) 906H2 Compact Wheel Loader from Empire Machinery through a National IPA cooperative purchase agreement with the City of Tucson, AZ for the amount of $86,106.25 (tax and freight included).
 
10.   ROUTINE ITEMS
 
A.   Consideration and Adoption of Ordinance No. 2015-10 :  An ordinance of the Flagstaff City Council authorizing the City of Flagstaff to accept specific deeds of real property and easements and providing for the repeal of conflicting ordinances, severability, and authority for clerical corrections, and establishing an effective date (Adopt ordinance authorizing acceptance of real property deeds and easements).
Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2015-10 by title only for the final time
2) City Clerk reads Ordinance No. 2015-10 by title only (if approved above)
3) Adopt Ordinance No. 2015-10
 
B.   Consideration and Adoption of Resolution 2015-17 and Ordinance No. 2015-07: A resolution of the Flagstaff City Council declaring the Revised Stormwater Utility Credit Manual a public record and an ordinance adopting the Revised Stormwater Utility Credit Manual by reference. (Updates and revisions to Stormwater Utility Credit Manual) Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
1) Adopt Resolution No. 2015-17
2) Read Ordinance No. 2015-07 by title only for the final time
3) City Clerk reads Ordinance No. 2015-07 by title only (if approved above)
4) Adopt Ordinance No. 2015-07
 
C.   Consideration and Adoption of Resolution No. 2015-18 and Ordinance No. 2015-09:  A resolution and ordinance of the Flagstaff City Council adopting by reference revised sewer discharge limitations.  (Updates and revisions to local limits for industrial sewer discharge) Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
1) Adopt Resolution No. 2015-18
2) Read Ordinance No. 2015-09 by title only for the final time
3) City Clerk reads Ordinance No. 2015-09 by title only (if approved above)
4) Adopt Ordinance No. 2015-09
 
D.   Consideration and Adoption of Resolution No. 2015-21:  A resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the Special Election held on May 19, 2015. (Results for Election on Changes to City Charter)
Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2015-21 by title only
2) City Clerk reads Resolution No. 2015-21 by title only (if approved above)
2) Adopt Resolution No. 2015-21
 
E.   Consideration and Approval of Intergovernmental Agreement:  Intergovernmental Agreement/Joint Project Agreement (IGA/JPA) 11-085 between the State of Arizona and the City of Flagstaff acting for and on behalf of the Flagstaff Metropolitan Planning Organization, Amendment 4 for Fiscal Year 2016 (FMPO IGA/JPA) Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
  Approve IGA/JPA 11-085 Amendment 4
 
 
RECESS

6:00 P.M. MEETING

RECONVENE
 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
11.   ROLL CALL

NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.

MAYOR NABOURS
VICE MAYOR BAROTZ
COUNCILMEMBER BREWSTER
COUNCILMEMBER EVANS

COUNCILMEMBER ORAVITS
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA
 
12.   PUBLIC PARTICIPATION
 
13.   CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
 
14.   PUBLIC HEARING ITEMS
 
15.   REGULAR AGENDA
 
A.   Discussion and Possible Action: Options related to joining the Flagstaff Living Wage Coalition’s legal action challenging the constitutionality of ARS 23-204, which preempts local authority to regulatecompensation and benefits contrary to voter adopted Proposition 202.
Click this link to view Agenda Item
 
B.   Consideration and Adoption of Resolution No. 2015-22:  A resolution of the City Council of the City of Flagstaff renaming the Flagstaff Recreation Center located at 2403 North Izabel Street to the "Hal Jensen Recreation Center" (Renaming of Flagstaff Recreation Center). Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
Read Resolution No. 2015-22 by title only.
Adopt Resolution No. 2015-22.
 
C.   Consideration and Adoption of Resolution No. 2015-19  A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for Fiscal Year 2015-2016; adopting a Tentative Budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of Budget and for fixing the tax levies. (Adopt Tentative Budget for City FY 15-16) Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2015-19  by title only
2) City Clerk reads Resolution No. 2015-19 by title only (if approved above)
3) Adopt Resolution No. 2015-19
 
D.   Consideration and Adoption of Resolution Number 2015-23 and Ordinance No. 2015-13:  A resolution and ordinance of the Flagstaff City Council adopting by reference housekeeping amendments to the City Code. Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
At the Council Meeting of June 2, 2015
1)  Read Resolution No. 2015-23 by title only.
2)  City Clerk reads Resolution No. 2015-23 by title only (if approved above)
3)  Read Ordinance No. 2015-13 by title only for the first time on June 2, 2015.
At the Council Meeting of June 16, 2015
4) Read Ordinance No. 2015-13 by title only for the second time on June 16, 2015.
5) Adopt Ordinance No. 2015-13 on June 16, 2015.
 
E.   Consideration and Adoption of Resolution No. 2015-24:  A resolution of the City Council of the City of Flagstaff, Arizona adopting an amendment to the City's Procurement Code Manual to incorporate a new Article (Article 31) relating to procurement from Arizona certified nonprofit agencies that serve or employ individuals with disabilities. Click this link to view Agenda Item
 
  RECOMMENDED ACTION:  
 
 
1.)  Read Resolution No. 2015-24  by title only.
2.)  Adopt Resolution No. 2015-24
 
16.   DISCUSSION ITEMS
 
17.   POSSIBLE FUTURE AGENDA ITEMS

Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
18.   INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
 
19.   ADJOURNMENT








 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ____________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this _____ day of _________________, 2015.

 
 


____________________________________
Stacy L. Saltzburg, CMC, DeputyCity Clerk                                

    

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