|
| Information |
| TITLE: |
| Consideration and Approval of Contract: Intergovernmental Agreement between the City of Flagstaff and Coconino County concerning the administration of funds of the Free Library District |
| RECOMMENDED ACTION: |
Approve and renew Intergovernmental Agreement between the City of Flagstaff and Coconino County for the administration of funds of the Coconino County Free Library Tax District
|
| Policy Decision or Reason for Action: |
| The current IGA between the City of Flagstaff and Coconino County for the Administration of Library District Funds has expired and this updated IGA provides for the continuation of service. |
| Financial Impact: |
Library base budgets for the District were updated to the current annual allocations as designated by the Library Council. There is no financial impact associated with this change.
|
| Connection to Council Goal: |
| Effective governance. |
| Has There Been Previous Council Decision on This: |
Yes, Council has approved various Agreements with Coconino County concerning Library services since the early 1980s. The Council approved its' first agreement concerning fund administration with Coconino County in 1995.
A history of the approved Agreements include:
-
IGA's - 1981, 1995, 2006, and 2008
-
MOU - 2000
|
| Options and Alternatives: |
1) Approve Intergovernmental Agreement, Agreement is renewed and the City of Flagstaff continues as fiscal agent.
2) Do not approve and new administration of funds agreement would need to be determined.
|
| Background/History: |
The City of Flagstaff has approved agreements with Coconino County regarding Library Services since the early 1980's. Previous intergovernmental agreements among the entities receiving funding from the Library District established the Coconino County Library Council and provided for the allocation of sufficient funding for the operation of public libraries throughout Coconino County. The City Library Director provides direct administrative oversight to both Flagstaff Library's as well as the branch libraries including the County Bookmobile, the County Jail, Forest Lakes, Tuba City, and Grand Canyon. This intergovernmental agreement also directs the funding to the affiliate libraries in the system including Fredonia, Page, Sedona, and Williams.
Providing for the centralized financial administration of the Library's allows for funds to be coordinated and used centrally which gain efficiencies throughout the system. This centralization also allows the Library's to work together to work through challenging financial or systematic issues.
|
| Key Considerations: |
| This ongoing collaboration between the City of Flagstaff and Coconino County concerning the Library District operations and funding has been a successful partnership. Approving this Intergovernmental Agreement will allow this partnership to continue. |
| Expanded Financial Considerations: |
| The updated IGA allows for the current allocation of funds to be memorialized in this agreement. |
| Community Benefits and Considerations: |
| The public library systems throughout Coconino County provide a cornerstone for community and visitor engagement. During the most recent recession, the libraries logged record numbers of visitors and provided resources as needed for those displaced from their current employment. Our local Flagstaff library's are continually sought out by national and international visitors. |
| Community Involvement: |
| Not applicable. |
| Expanded Options and Alternatives: |
1. Approve Intergovernmental Agreement, Agreement is renewed and the City of Flagstaff continues as fiscal agent.
2. Do not approve and new administration of funds agreement would need to be determined.
|
|
|
|
|
|
|