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Combined City Council Work Session/Special Meeting
Meeting Date: 01/14/2014  
From: Elizabeth A. Burke, City Clerk

Consideration and Adoption of Resolution No. 2014-02:  A resolution of the Council of the City of Flagstaff, Arizona ordering and calling a Special Election in and for the City of Flagstaff to submit to the qualified electors thereof a question with respect to ratification of the adoption of the Flagstaff Area Regional Plan 2030: Place Matters as the new general plan for the City of Flagstaff
1) Read Resolution No. 2014-02 by title only
2) City Clerk reads Resolution No. 2014-02 by title only (if approved above)
3) Adopt Resolution No. 2014-02
Policy Decision or Reason for Action:
This item has been placed on the agenda to call a Special Election for May 20, 2014, should the Council vote to adopt the Regional Plan at the January 14, 2014, combined Work Session/Special Meeting. This resolution calls the election, indicating that it will be a Mail Ballot election unless a polling place election is required for another ballot issue at the same election.
Financial Impact:
This election was budgeted in the FY2014 budget at an amount of $120,000 which will cover the costs associated with contracting with the County Elections Department for conducting the election, as well as preparation and mailing of the required publicity pamphlet.
Connection to Council Goal:
11. Effective governance
Has There Been Previous Council Decision on This:
The City Council has been discussing the Regional Plan for several years and at their December 17, 2013, Council meeting staff was directed to move forward with preparing for a May 2014 Special Election.
Options and Alternatives:
1) Adopt the resolution
2) Amend the resolution
3) Not adopt the resolution

The new Flagstaff Regional Plan 2030: Place Matters has been worked on since the CAC was first established back in March 2009. At the Council meeting of December 17, 2013, final changes were made by Council and staff was directed to bring back a final document for consideration and possible adoption at the January 14, 2014, Combined Work Session/Special Meeting. Should the Regional Plan be adopted at this meeting, the next step would be to call an election for May 20, 2014, as previously directed by Council. The May 20, 2014, election will be a Mail Ballot election unless another issue is placed on the ballot requiring a polling place election.

Key Considerations:
If Resolution No. 2014-02 is adopted calling the Special Election, a notice will be published inviting arguments for and against to be filed with the City Clerk's Office for inclusion in a Publicity Pamphlet which will be prepared and mailed to each household containing a registered voter within the City limits. This Publicity Pamphlet will include a description of the Regional Plan as required by ARS 9-461.06.
Community Involvement:

All of the above have been utilized in preparation/review of the Flagstaff Regional Plan 2030: Place Matters, with the ultimate decision resting in the hands of the electorate at this election.

Res. 2014-02

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