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FINAL AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY
FEBRUARY 16, 2016
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
 4:00 P.M. AND 6:00 P.M.

 
 
             
1.  
CALL TO ORDER
 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR NABOURS
VICE MAYOR BAROTZ
COUNCILMEMBER BREWSTER
COUNCILMEMBER EVANS

COUNCILMEMBER ORAVITS
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA
 
3.  
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
 
4.   APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
 
A.   Consideration and Approval of Minutes: City Council Special Meeting (Executive Session) of November 10, 2015; Special Meeting (Executive Session) of December 8, 2015; Special Work Session/Special Meeting (Executive Session) of December 10, 2015; Regular Meeting of December 15, 2015; Special Meeting (Executive Session) of January 19, 2016; and Special Meeting (Executive Session) of February 2, 2016.
 
5.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
 
6.   PROCLAMATIONS AND RECOGNITIONS
 
7.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).

None
 
8.   LIQUOR LICENSE PUBLIC HEARINGS

None
 
9.   CONSENT ITEMS
 
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Contract: Well Siting Study. (Approval of the Agreement will allow Clear Creek Associates to conduct a study to identify the next five (5) well site locations for the City of Flagstaff)
 
  RECOMMENDED ACTION:  
 
 
1) Approve the Agreement with Clear Creek Associates for the amount of $206,000.
2) Authorize the City Manager to execute the necessary documents.
 
B.   Consideration of Award of Consulting Contract:  Lockett Road Improvement Project
 
  RECOMMENDED ACTION:  
 
 
1) Award the Consultant Services Contract to Peak Engineering, Inc. of Flagstaff, Arizona in an amount not to exceed $171,114.00.  The contract period is 545 calendar days; and
2) Authorize Change Order Authority to the City Manager in the amount of $15,000 (10% of contract amount excluding contingencies) for unanticipated or additional items of work; and
3) Authorize the City Manager to execute the necessary documents.
 
10.   ROUTINE ITEMS
 
A.   Consideration and Adoption of Ordinance No. 2016-09:  An ordinance to enter into a third Amendment to Development Agreement (DA) with Nestle-Purina Petcare Company to extend the agreement and underlying lease for up to six months (Possible extension of development agreement with Nestle-Purina).
 
  RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2016-09 by title only for the final time
2) City Clerk reads Ordinance No. 2016-09 by title only (if approved above)
3) Adopt Ordinance No. 2016-09
 
 
RECESS


6:00 P.M. MEETING
 
 
RECONVENE
 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
11.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR NABOURS
VICE MAYOR BAROTZ
COUNCILMEMBER BREWSTER
COUNCILMEMBER EVANS

COUNCILMEMBER ORAVITS
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA
 
12.   PUBLIC PARTICIPATION
 
13.   CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
 
A.   A Quick Tutorial on Transect Zones and Form-Based Code Standards
 
14.   PUBLIC HEARING ITEMS
 
A.   Public Hearing, Consideration and Adoption of Resolution No. 2016-02 and Ordinance No. 2016-07:  Public hearing to consider proposed amendments to Flagstaff Zoning Code the Preamble to the Zoning Code, Chapter 10-10 (Title, Purpose and Jurisdiction), Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-30 (General to All), Chapter 10-40 (Specific to Zones), Chapter 10-50 (Supplemental to Zones) except for Division 10-50.100 (Sign Standards), Chapter 10-60 (Specific to Thoroughfares), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps); consideration of Resolution No. 2016-02 declaring the proposed amendments as a public record; and adoption of Ordinance No. 2016-07, adopting amendments to Flagstaff Zoning Code Chapter 10-10 (Title, Purpose and Jurisdiction), Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-30 (General to All), Chapter 10-40 (Specific to Zones), Chapter 10-50 (Supplemental to Zones) except for Division 10-50.100 (Sign Standards), Chapter 10-60 (Specific to Thoroughfares), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps), by reference. (Zoning Code Amendments except Sign Code)
 
  RECOMMENDED ACTION:  
 
 
1) Adopt Resolution No. 2016-02 (declaring a public record)
2) Read Ordinance No. 2016-07 for the final time by title only
3) City Clerk reads Ordinance No. 2016-07 by title only for the final time (if approved above)
4) Adopt Ordinance No. 2016-07
 
B.   Public Hearing, Consideration, and Adoption of Ordinance No. 2016-08:   An ordinance of the Flagstaff City Council amending the Flagstaff Zoning Map Downtown Regulating Plan designation of approximately 0.29 acres of land generally located west of the southwest corner of Mikes Pike and Phoenix Avenue from the T4 Neighborhood 1 - Open (T4N.1-O) and T5 Main Street (T5) transect zones to the T4 Neighborhood 2 (T4N.2) transect zone and of approximately 1.35 acres located at 17 S Mikes Pike from the T4 Neighborhood 1 - Open (T4N.1-O) transect zone to the T5 Main Street (T5) transect zone, conditional. (The Hub Zoning Map Amendment)
 
  RECOMMENDED ACTION:  
 
 
At the February 16, 2016 Council Meeting:
1)  Hold the Public Hearing
2)  Read Ordinance No. 2016-08 by title only for the first time
3) City Clerk reads Ordinance No. 2016-08 by title only (if approved above)
At the March 1, 2016 Council Meeting:
4)  Read Ordinance No. 2016-08 by title only for the final time on
5) City Clerk reads Ordinance No. 2016-08 by title only (if approved above)
2)  Adopt Ordinance No. 2016-08.
 
15.   REGULAR AGENDA
 
A.   Consideration and Adoption of Resolution No. 2016-06: A resolution of the Flagstaff City Council supporting Congressman Gosar's and Senator McCain's bipartisan bills to ensure justice for Downwinders exposed to government radiation testing.
 
  RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2016-06 by title only
2) City Clerk reads Resolution No. 206-06 by title only (if approved above)
3) Adopt Resolution No. 2016-06
 
B.   Discussion and Possible Action re: Current Issues Before the Arizona Legislature (THIS IS A STANDING ITEM - AS OF PUBLICATION OF THIS AGENDA NO ISSUES HAVE BEEN RAISED)
 
16.   DISCUSSION ITEMS

None
 
17.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A citizen petition requesting that a resolution regarding Tequila Sunrise be placed on a future agenda for consideration.
 
B.   Future Agenda Item Request (F.A.I.R.): A citizen petition requesting that a comprehensive discussion be scheduled to address transect zones in the City.
 
18.   INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
19.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ____________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this _____ day of _________________, 2016.

 
 

____________________________________
Elizabeth A. Burke, MMC, City Clerk                                

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